Job Profile. How to Apply for this Job. Background on Tearfund

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1 How to Apply for this Job Background on Tearfund Tearfund is a Christian international relief and development agency working globally to end poverty and injustice, and to restore dignity and hope in some of the world s poorest communities. We have a vision to see 50 million people released from material and spiritual poverty through a worldwide network of 100,000 local churches. We operate in more than fifty countries around the world. We deliver our strategy by: Envisioning churches to embrace their calling to address poverty and injustice Developing communities and building resilience, sustainably and holistically Changing unjust policies and practices to deliver justice for poor communities Enabling communities affected by disaster and conflict to recover quickly and be better equipped to face future hazards. We are committed to developing experts who are inspired, resourceful, courageous, compassionate and equipped. If you are interested in working with us, take time to look around our website and discover more about our unique organisation. Tearfund s Application Process If you would like to apply for a job, please visit our website at From there you can search for vacancies, choose the relevant area of work (e.g. Disaster Management / HR, Finance & IT) and then find the vacancy that interests you. Job Profile All applications need to be completed online using our online registration form. As you progress through your application, please ensure that you save each section. If after reading though this Job Profile, you have any questions or want to find out more about our recruitment process, please do not hesitate to contact recruitment@tearfund.org. In this Job Profile pack we ve included a full Job Description as well as a Person Specification. Please ensure that your application clearly shows how your skills and experience meet the requirements for this post.

2 Job Profile JOB TITLE GROUP TEAM LOCATION RESPONSIBLE TO Area Coordinator International Group East and Southern Africa South Sudan Twic East Deputy Country Director Programmes (DCD) PART 1 JOB DESCRIPTION The Area Coordinator (AC) is responsible for leading and managing a small Tearfund project team. As the most senior representative for Tearfund in the project location, the AC is responsible for representation to the local authorities, and for coordination with other NGOs and UN agencies. The AC is responsible for project management and the implementation of programme quality and accountability commitments and for ensuring Tearfund policies and procedures are adhered to by staff. As a member of the programme s Senior Management Team the AC contributes to strategic decision making and shaping of the overall strategy for the programme. 1. POSITION IN ORGANISATION Grade: 3 Member of the Programme Senior Management Team. Reports to the Deputy Country Director Programmes. Direct Reports: senior project staff and support staff in a particular area, including the Base Manager. Dotted Line Responsibility: works in collaboration with the Security Manager as well as HR, Finance and Logistics function and Sector staff. 2. ORGANISATIONAL REQUIREMENTS The post-holder will, at all times, carry out their responsibilities with the utmost respect for the protection of children in accordance with Tearfund s Child Protection Policy. The post-holder will be required to actively participate in the spiritual life of Tearfund in the following ways: o To model godly leadership in all aspects of character and conduct. o To lead or contribute in Christian worship, prayer, teaching and biblical reflections during collective staff prayer times and encourage staff to attend as is appropriate. o To be committed to and share in the outworking of Tearfund s Mission, Purpose, Values and Beliefs statement. o To actively work and live in accordance with Tearfund s Statement of Faith and Tearfund s Christian ethos. o To pursue and maintain a Christian faith through ongoing personal spiritual development and a relationship with God. o To provide support and spiritual encouragement to staff and colleagues, in line with biblical principles. The post-holder will be expected to behave in accordance with Tearfund s Code of Conduct as referred to in the Personal Conduct Policy.

3 3. KEY RESPONSIBILITIES 4.1. PROGRAMME STRATEGY As a member of the programme s Senior Management Team (SMT), help to shape the overall strategy for the programme. Ensure Tearfund s purpose, values, and the programme objectives are communicated amongst project staff and facilitate input from project staff in the strategic planning process. Represent the project area in SMT discussions, reviewing security management, progress against strategic objectives, budget expenditure, Human Resources, and any other operational concerns. Assist the DCD and Human Resources (HR) function in defining required team composition and organisational structure for the project team in accordance with Tearfund s Grading Structure PROJECT / SUPPORT FUNCTION MANAGEMENT Lead on conducting assessments and the shaping of new project proposals in the project area, in accordance with the Programme Strategy. Write project proposals (narrative, logframe, activity schedule and budget) for Tearfund approval and submission to donors. Ensure projects are designed in accordance with Tearfund Quality Standards, and reflect the priorities outlined in the programme s Quality Standards action plan. Provide interim and final project reports for submission to donors in accordance with the reporting schedule and the required reporting formats. Facilitate monitoring of the projects with project staff, to review project progress, review beneficiary feedback, identify corrective actions required, and capture learning. Promote and encourage openness to welcoming feedback from beneficiaries and communities, and learning from staff. Responsible for managing project budgets, in conjunction with the Finance Manager, Logistics Manager, and finance and logistics staff, and ensuring project budgets are calendarised, a procurement plan is drawn up, and assisting project staff in managing specific project budget lines, monitoring expenditure to budget and identify any corrective actions required. Participate in project evaluations to assess project impact and effective use of resources. Promote and encourage an openness to welcoming feedback from beneficiaries and communities, and learning from staff CORPORATE POLICY AND COMPLIANCE Responsible for security management for the project team in the designated area, including writing and updating the location-specific Security Plan, ensuring staff are fully briefed/trained on the agreed security measures appropriate to the area, staff understand individual and collective responsibilities for safety and security and ensuring incidents are reported, critical learning is recorded and corrective actions taken. Responsible for health and safety for the project team in the designated area, ensuring policy is understood by staff, and any accidents are recorded appropriately. Responsible for induction of project staff, with the support of the HR function, ensuring their familiarity with Tearfund s mandate, values, quality standards, policies and programme objectives and their individual responsibilities in upholding these standards and policies. Responsible for project compliance with the procedures set out in Tearfund s Disaster Management System for the development of project proposals, reporting, monitoring, evaluation, learning, project completion and for compliance with donor rules. In conjunction with the HR staff, ensure local recruitment is consistent with Tearfund HR recruitment policies, the legal context and local practice

4 In conjunction with the HR staff, ensure HR policies and procedures are understood by the project team and implemented. In conjunction with the Finance Manager and finance staff, ensure financial management is in accordance with Tearfund financial systems and policies. In conjunction with the logistics staff, ensure logistics systems (procurement, transport, storage, communications, estate / buildings management, asset management etc.) are in accordance with Tearfund logistics systems and policies. Ensure project completion, filing and archiving procedures are implemented TEAM MANAGEMENT Provide leadership to the small project team, ensuring clarity over project plans and priorities, encouraging effective team work and inclusiveness, and building a team spirit through regular meetings and team events. Provide management support to the project management team, in their management of others, and the implementation of work plans and budgets. Oversee the administrative functions for the project team, line managing administrative staff where appointed. Ensure Tearfund s performance management system is effectively implemented across the project team, with objective setting, probationary reviews, regular catch ups, 6-monthly performance appraisals and exit interviews, carried out for all staff. Support the implementation of Tearfund s staff development policy, including personal development planning, across the project team in a way that is consistent and transparent. Conduct disciplinary and grievance procedures, as required, in conjunction with the HR staff in country and the UK. Provide spiritual leadership to the project team and pastoral support where appropriate EXTERNAL REPRESENTATION Represent Tearfund to local authorities (whether formal governmental or informal de facto authorities), securing the necessary approvals to operate. Represent Tearfund to other NGOs, UN agencies, and visitors, ensuring coordination and constructive working relations and attendance at relevant inter-agency coordination meetings or delegating to staff as appropriate. Represent Tearfund to donor representatives and other visitors to the project area. Support policy influencing (advocacy) activities at relevant local and regional levels, in consultation with the DCD and Sector staff. Facilitate relationship building with local churches where applicable and their engagement in project objectives Facilitate relationship building with Tearfund partner organisations and collaborative work in accordance with the Programme Strategy. 4.6 SECURITY MANAGEMENT Serve as security focal point for relevant programme area, with responsibility for overseeing the security of staff, buildings and other assets; Lead on the development of security and contingency planning in the project locations using a participative approach with staff members; In coordination with the Security Manager establish and implement SOPs and security guidelines; Ensure that staff members are aware of basic security policies and procedures and adhere to them. To include inducting new staff and undertaking security briefing to staff and visitors upon arrival;

5 Regularly participate in security meetings with UN and other security stakeholders, and maintain information flow to the Country Director, Security Manager and staff on a regular basis; Report incidents to the Country Director and Security Manager as soon as they occur; Analyse security events and trends in the project location and submit regular reports on the security context.

6 PART 2 PERSON SPECIFICATION JOB TITLE: Area Coordinator ESSENTIAL DESIRABLE QUALIFICATIONS Degree and/or equivalent qualification (or equivalent work experience) EXPERIENCE Proven disaster management experience Proven project and budget management experience. Proven people management experience Proven security management experience Experience of working and managing staff in a conflict situation Working knowledge of good practice standards: SPHERE, Common Humanitarian Standards, and Red Cross Codes of Conduct. Donor grant management Experience in financial, HR and logistics systems Experience of working in and managing of a cross cultural team SKILLS/ ABILITIES PERSONAL QUALITIES Leadership and management skills Organisational and administrative skills Negotiation and representation skills Influencing and relational skills Analytical and problem solving skills Excellent written and verbal communication skills Computer literate Ability to lead, participate and facilitate in collective staff prayer and bible studies Committed Christian with a personal relationship with God Committed to regular Christian fellowship with other Christians Christian motivation in relation to injustice and serving those in need. Emotionally & spiritually mature Team player Understanding and sensitivity to cross cultural issues Commitment to accountability to beneficiaries and transparency, showing dignity and respect, and demonstrating listening and understanding Flexibility, ability to remain calm under pressure and in an insecure environment Willingness to travel and live in basic conditions Development experience Advocacy experience Strategic planning experience Sector based experience: Nutrition, WASH, Food Security and Livelihoods Training and mentoring skills Networking People developer and motivator