Vacancy Announcement (VNMM086)

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1 Vacancy Announcement (VNMM086) The International Organization for Migration (IOM) office in Yangon, a Geneva based international organization with over 150 offices world wide, is seeking qualified professionals to join the IOM offices in Bogalay, Mawlamyinegyun, Loikaw and Myawaddy Townships, Myanmar. VA No. Position Title No. of position Duty Station VA/15/152 Head of Sub Office 1 Bogalay Township, Ayeyarwaddy Region VA/15/153 Head of Sub Office 1 Mawlamyinegyun Township, Ayeyarwaddy Region VA/15/154 Head of Sub Office 1 Loikaw Township, Kayah State VA/15/155 Head of Sub Office 1 Myawaddy Township, Kayin State *Remark: Above vacancies are for one year fixed term contracts.* Interested candidates are invited to submit an application letter and an updated CV with a maximum length of 3 pages including names and contact details of 3 referees (copies of certificates and further documents are not required at this stage) to below address; International Organization for Migration (IOM) Mission in Myanmar Yangon Office 318 A, Ahlone Road, Dagon Township, Yangon, Myanmar Tel Land Line : , ~2 Tel CDMA : , Fax : (Ext: 5010) International Organization for Migration (Bogalay Sub Office) No.140, Bo Tayza Street, Ward 1, Bogalay Township, Ayeyarwaddy Division, Myanmar Tel: IOM Mission in Myanmar Yangon 318 A, Ahlone Road, Dagon Township, Yangon, Myanmar E mail: Website: Tel: Fax extension 5010

2 International Organization for Migration (Mawlamyinegyun Sub Office) No.2, (11) Road, Ward 4, Mawlamyinegyun Township Phone: , International Organization for Migration (Loikaw Sub office) Na/48, Bo Tay Za Street, Naung Yar (A) Quarter Loikaw Township, Kayah State, Myanmar Phone: , , International Organization for Migration (Myawaddy Sub Office) Bogyoke Road, Ward (5), Corner of Yar Kyaw (1st) Road (near Htan Hna Pin Taxi Gate) Myawaddy Township Ph: , Application deadline: 20 November 2015 (Friday). Note that the cover letter should clearly state the title of the position that is applied for. Only short listed candidates will be contacted. IOM Mission in Myanmar Yangon 318 A, Ahlone Road, Dagon Township, Yangon, Myanmar E mail: Website: Tel: Fax extension 5010

3 TERMS OF REFERENCE I. POSITION INFORMATION Vacancy announcement Position title Position grade Duty station Appointment Type Seniority band: Job family: Organizational unit: Position number Position rated Subject to rotation Reporting directly to Overall supervision by Managerial responsibility Directly reporting staff VN (internal and external) Head of Sub Office NO A Loikaw Township, Kayah State One Year Fixed Term (with possibility of extension) Band III Executive Loikaw Sub office No Chief of Mission Yes II. ORGANIZATIONAL CONTEXT AND SCOPE Established in 1951, IOM is the leading inter governmental organization in the field of migration and works closely with governmental, intergovernmental and non governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Under the direct supervision of the Chief of Mission, and with the programmatic guidance of relevant Programme Managers and administrative direction of the Resource Management Officer, working closely with National Officers, he/she is responsible for the day to day management of the Loikaw sub office and IOM staff in Loikaw. III. RESPONSIBILITIES AND ACCOUNTABILITIES In particular, s/he will be responsible for the following: 1. Maintain regular and constructive liaison and communication with the State Government, Township and Village authorities, with a particular emphasis on relevant sector authorities, as well as UN/INGO/NGO partners and other key stakeholders, with a view to facilitating and coordinating the implementation of on going and new activities; 2. To oversee day to day administrative functions of the Loikaw sub office, ensuring IOM Rules and Regulations are followed, with support from the Yangon team, in particular Resource Management Department in Yangon, including in the field of finance and admin and human resources; 1

4 3. To implement measures to ensure staff safety and security in line with relevant policies and guidance of IOM, UNDSS, closely working with Yangon office and Security Focal Point; 4. To coordinate the day to day implementation of project activities, in line with the agreed proposals and strictly adhering to the timelines / deadlines and other project requirements, in close coordination with Yangon team, as well as in discussions with beneficiaries, relevant authorities, donors, and other stakeholders. 5. To conduct regularly monitoring and evaluation of activities on the ground by ensuring effective feedback mechanisms involving not only IOM staff but key stakeholders (e.g. beneficiaries, local health authorities, health facility staff, volunteer health workers); to provide timely reports to Yangon on problems encountered and recommend corrective actions and to implement them in coordination with the Yangon team. 6. To prepare timely reports, including monthly statistics, to the relevant unit in Yangon; assist in finalizing the reports to donors and government counterparts as required; 7. in close coordination with the CoM, represent IOM in relevant coordination meetings as well as other workshops/fora etc as requested by Yangon team; to participate in monitoring visits and review meetings; 8. To provide a monthly report to CoM, RMO, Programme Manager(s)on programmatic, resource management, and liaison matters, according to an established format; to participate in internal coordination and review meetings in Yangon as required; 9. With the support and under the guidance of Yangon, to contribute to identification of opportunities and development of new projects and initiatives, in coordination with the government authorities, partner agencies and other stakeholders, to undertake assessment missions as necessary; 10. Setting up and maintaining good inter team communications and taking action including conflict resolution when required; ensuring all new team members are adequately briefed and inducted on arrival in the field, and departing team members provide effective handover. 11. Perform other duties as required. IV. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies Behavioural Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings 2

5 Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Keeps clients informed of developments and setbacks Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and procedures Writes clearly and effectively, adapting wording and style to the intended audience Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative Actively seeks new ways of improving programmes or services Expands responsibilities while maintaining existing ones Persuades others to consider new ideas Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Actively identifies opportunities for and promotes organizational change Presents goals as shared interests Articulates vision to motivate colleagues and follows through with commitments Performance Management Provides constructive feedback to colleagues Identifies ways for their staff to develop their abilities and careers Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR procedures Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans Adjusts priorities and plans to achieve goals Allocates appropriate times and resources for own work and that of team members Professionalism Masters subject matter related to responsibilities 3

6 Identifies issues, opportunities, and risks central to responsibilities Incorporates gender related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration solutions Teamwork Actively contributes to an effective, collegial, and agreeable team environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Takes joint responsibility for team's work Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Resource Mobilization Establishes realistic resource requirements to meet IOM needs Technical Policy and Representation Represents IOM in high level interactions with clients Correctly interacts with and advises on interfacing with senior level stakeholders as appropriate Develops effective partnerships with prospective donors and other stakeholders Establishes and maintains effective working relationships with implementing partners Plans operations within the context of IOM's global core mandates and responsibilities Identifies long term trends and global political developments that can impact on the core mandates and their executions Drives the mobilization of resources to meet IOM mandates. Interfaces with senior level stakeholders to secure resources to meet IOM needs Migration Effectively interfaces with government officials of appropriate level on matters related to substantive migration issues and the work of IOM Effectively applies knowledge of migration issues within organizational context Correctly frames migration issues within their regional, global, and political context V. EDUCATION AND EXPERIENCE Myanmar national. Master s Degree in Economics, Social Sciences, International Relations, Political Sciences or 4

7 related field or Bachelor s Degree in relevant field with 5 years of experiences. Strong management skills, demonstrated by at least two years work experience managing projects for international organizations or government and institutions focusing on community health. Sound knowledge of project implementation and evaluation; familiarity with financial and business administration. Ability to analyse information, evaluate options, think and plan strategically. Experience of managing and developing a team, and ability to lead and motivate staff. Capacity to work independently; ability to work effectively and harmoniously with colleagues from various culture and professional background. Ability to work through participatory approach. Demonstrated gender sensitivity. Ability to travel and work under difficult conditions. Excellent interpersonal, communication and presentation skills, including ability to speak in public; good writing, communication and negotiation skills. Good level of computer literacy (Microsoft Office). VI. LANGUAGES Required Excellent written and spoken Myanmar and English Advantageous Understanding local language/dialects is an advantage. 5

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