Receptionist / Administrative Assistant. Information for Candidates

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1 Receptionist / Administrative Assistant Information for Candidates

2 Welcome Welcome to the new Oasis Academy Fir Vale. My name is Debra Ward and I am the Principal Designate. By choosing to join the family of Oasis Academy Fir Vale you are choosing to be part of something rich and exciting, that will not only make a difference to our children, but also to the community the Academy is an integral part of. You will have the opportunity to share learning experiences with all involved with the Oasis Academy Fir Vale and its community, and also the Oasis family of academies in the UK and beyond. The Oasis Academy Fir Vale is built on the belief that family means no one gets left behind, no gets forgotten. All within the Oasis Academy Fir Vale family can expect to be treated with dignity, respect and the knowledge that each individual can achieve great things, but that together these can amount to something wonderful. The academy aims to develop in its children the skills, self-belief and aspirations to make a difference to the world in which they live and to take pride in all they do, for themselves and others. Only by working in true partnership with parents and carers, local community, faith groups and other providers can community transformation be achieved. Vision Oasis Academy Fir Vale is built on hearts and minds. It is a place where all will be welcomed, will have the opportunity to reach their true potential and to know they are loved, valued and respected. All will understand the relationship between the Academy, the home, the community and the global family of Oasis. Learning experiences will be fun and inspirational, developing the whole individual and celebrating diversity. Everyone can expect to be safe and to be listened to, where differences are celebrated and understood with true empathy. The academy will be an integral part of the community it serves, being available to all according to need, offering a range of activities for the community, for parents/carers and children to enjoy together, to develop specific skills for the diverse groups within the community and offering support and enrichment alongside partners within the community at times both inside and outside of regular school times. We will achieve this by: Appointing outstanding, passionate practitioners, dedicated to the Oasis ethos and the Educational Charter. Creating an engaging and meaningful curriculum, to inspire all our pupils. Learning will be cross curricular and delivered through engaging and exciting lessons, where children are able to express themselves and take risks with their learning in a safe and supportive environment. Staff working together within and across phase groups and Oasis academies to build upon the very best practice possible. Never under estimate the power of vision as long as you see with the eyes of your soul.

3 Oasis Academy Fir Vale Receptionist / Administrative Assistant Salary: SCP 10- SCP 14 or 14,013-15,882 Permanent post 37 Hours a Week, Term Time plus Development Days plus 3 weeks (0.901 full time equivalent) No one gets left behind, no one gets forgotten. An exciting opportunity is now available for an outstanding HLTA to join Oasis Academy Fir Vale. This brand new primary Academy will open its doors in Sheffield in September 2014 with a cohort of 210 students, ranging from Reception to Year 6. The Academy will be at the very heart of the Fir Vale community, supporting and building upon the excellent work that already exists in the area. It is our aim that all the pupils and families attending our Academy develop a true sense of belonging and value. Oasis Academy Fir Vale is part of the Oasis Community Learning family, a multi-academy sponsor with the express purpose of transforming schools into community Hubs, through applying a holistic view of education. This new post offers an exciting opportunity to be part of this nationally growing organisation, making a difference to communities on a local level, while individually improving the life chances of young people. The successful candidate will need to understand, share and be committed to the Oasis ethos of inclusion, equality, healthy relationships, hope and perseverance. Closing date for applications is: 9am on Friday 27 th June Interviews will be held in Sheffield on during the weeks commencing the 7 th July 2014 Please return completed application forms to or post to OCL Recruitment, The Oasis Centre, 1 Kennington Road, London, SE1 7QP. We are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks. Oasis Community Learning is a company limited by Guarantee registered in England and Wales no

4 Job Description POST: RESPONSIBLE TO: Receptionist / Administrative Assistant PA to Principal GRADE: SCP 10 SCP 14 KEY RELATIONSHIPS: LOCATION: WORKING PATTERN: Academy Leadership Team; relevant teaching and support staff; Oasis Community Learning staff; LA representatives; partner professionals; parents; local community; other Oasis Academies, all visitors Oasis Academy Fir Vale 37 Hours a Week, Term Time plus Development Days plus 3 weeks (0.901 full time equivalent) JOB PURPOSE: Providing a welcoming, efficient reception service RESPONSIBILITIES: Duties 1. To be the first point of contact for visitors to the Academy providing a welcoming, efficient reception service 2. To provide reception services to students 3. To contribute to the promotion of the general progress and well-being of students and staff within the Academy. 1. Key Tasks Be the initial point of contact for all enquiries by telephone and in person, advising staff, parents, pupils and visitors on appropriate source of information Ensure all visitors are issued with badges in order to comply with the Academy s security procedures

5 Ensure that visitors are met by the appropriate member of staff and escorted within the Academy unless their CRB status is known and it has been agreed that they visit the Academy without direct supervision. Maintain a tidy and orderly reception area Word processing and data input as directed Assist with duplicating, collating and distribution of information to parents/carers, staff, students and others. Undertake general clerical duties when directed including photocopying and filing Provide refreshments to visitors when required. Make telephone calls to parents and careers as required Operate the on-call system as required Supervise the student receptionists 2. General Promote an environment that safeguards and protects children and when necessary take responsibility for ensuring the appropriate child protection procedures are followed; Ensure own professional competence remains sufficient to provide effective support by seeking support for your practice and development. Attend training including the Academy s Training Days. Participate in the Academy s Performance Management process. The person undertaking this role is expected to work within the policies, ethos and aims of the Academy and to carry out such other duties as may reasonably be assigned by the Principal. The post holder will be expected to have an agreed flexible working pattern to ensure that all relevant functions, including extra-curricular activities, are fulfilled through direct dialogue with employees, contractors and community members. The post holder will be expected to take annual leave entitlement outside of term time. The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment. The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed. The post holder will be subject to performance objectives agreed annually with the relevant body and these objectives will be reviewed annually.

6 Person Specification Our Purpose Oasis Academies exist to provide a rich and balanced educational environment which caters for the whole person - academically, vocationally, socially, morally, spiritually, physically, emotionally and environmentally. Our task is to serve our students as well as to provide a learning hub for the entire community. In this way we will raise aspirations, unlock potential and work to achieve excellence through encouraging a can do culture which nurtures confident and competent people. Oasis Community Learning Ethos Our ethos is an expression of our character - it is a statement of who we are and therefore the lens through which we assess all we do. Our work is motivated and inspired by the life, message and example of Christ, which shapes and guides every aspect of each of our schools. This is foundational to our belief that all people are created and loved by God as equal and unique beings, and to our commitment to model inclusion and compassion throughout all the aspects of the life and culture of each Academy community. For further information, please refer to the Oasis Community Learning Purpose, Ethos and Values document which accompanies this job description.

7 Essential Desirable Qualifications Experience, Skills and knowledge GCSE English and maths at A*-C or level 2 equivalent Ability to work effectively with a range of people students, parents/carers, staff, outside agencies Excellent communication skills and the ability to communicate effectively with a wide range of people Good ICT Skills including word processing Understanding of the practical application of Equal Opportunities in an Academy context Relevant experience of working in school or academy office environment Personal Qualities Ability to emphasise with others Ability to work independently and as part of a team Ability to interpret and follow procedures Ability to maintain confidentiality Ability to reflect Personal Qualities Ability to form and maintain appropriate relationships and personal boundaries with children Emotional resilience in working in a range of challenging situations Have a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos

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