Position Description Position Title: Collection Development Coordinator Position code: 14 Reports to: Manager Library & Customer Services

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1 AHC Positions Purpose Judgement & Decision Making Number of staff supervising 5 Authority and Budget Customers Suppliers Position Description Position Title: Collection Development Coordinator Position code: 14 Reports to: Manager Library & Customer Services Section: Library & Customer Services Salary level: Level 5 Special conditions: Own transport and licence is essential Employees of Adelaide Hills Council are working together to build the community through leadership, community involvement and commitment to service. In performing their daily tasks, Council staff will be community focused and committed to high quality customer service as measured by appropriate data and information. This position ensures the development of collections that are relevant and responsive to community needs, balances traditional and emerging digital formats, and supports life long learning initiatives and additionally assists in system administration. The role is part of the Library & Customer Service leadership team and provides professional leadership to the Collection Development team This position exercises judgement and initiative in dealing with a range of complex and detailed operational and conceptual problems and tasks that may extend beyond the immediate work area. The ability to use professional judgement to adapt and/or enhance systems, practices, procedures and standards and deviate substantially from precedence. To demonstrate a sound understanding and ability to interpret professional standards, practices and theory. With responsibility for a budget which includes considerable external funds, decisions must be made in a timely manner, meeting Council and funding bodies objectives, community requirements and budget requirements. This position has the authority to: Approve expenditure on budgeted items within delegated levels Exercise line authority over all direct reporting positions Act in relation to WHS/risk management matters within area of responsibility Indicate the people (internal and external) this job provides a service to Internal Library & Customer Service staff Other Council staff interested in professional development through resources External Library customers Home Service customers Community members across the state Other One Card libraries Indicate the people (internal and external) that provide input to this job Internal Manager Library & Customer Services Library & Customer Service staff Page 1 of 5

2 Developing Employees and Teams Performance Discussions and Management Leadership Discussions on Professional and Personal Development; and Goal Setting and Monitoring Continuous Improvement Work Health and Safety Other areas of Council interested in professional and self development Volunteers External Suppliers of traditional and online resources and services Vendors Public Library Services (PLS) Public Libraries Board State Library of South Australia Professional colleagues Educational institutions Positions with people management responsibilities are required to spend the time, energy and effort required to manage their employees effectively. This includes actively developing the team, ensuring that employees have the opportunity to discuss work and seek assistance, to coach and guide employees in areas of development and to support employee s individual development and training. Positions with people management responsibilities are required to manage the performance of their employees. This includes day to day management, providing regular one on one feedback and establishing times to set and discuss work goals and training activities. It may also include the management of more serious performance issues requiring a formal process. AHC realises that achievement of council s strategic goals and objectives depends on achieving a high standard of excellence in the enabler criteria of the international Business Excellence frameworks. The primary enablers are Leadership and People Management. People with leadership responsibilities (People Leaders), are expected to learn and apply AHC s leadership and management competency principles and framework. As part of the performance development program for management, each leader will be assessed using the principles and framework of a 360 degree feedback process. The results of the assessment are used to define an appropriate leadership development program that leaders are expected to complete to achieve the relevant required standard. Professional and personal development is encouraged and supported through a performance and development planning process. This includes participating in discussions to plan work priorities and also to monitor progress against those goals. Adelaide Hills Council has a culture of continuous improvement in service provision and business operations. All employees participate in formal and informal improvement initiatives as part of their day to day role and are encouraged to be innovative and creative. Those with supervisory responsibilities are accountable for the effective implementation and monitoring of the WH&S and Injury Management (IM) policy and procedural review within their area of control to meet legislative compliance. This includes complying, but is not limited to the Work Health and Safety Act 2012 SA, Work Health and Safety Regulations 2012, Codes of Practice, Australian Standards, and WorkCover Self Insured Performance Standards. Examples include, but are not limited to: Carrying out their roles and responsibilities as detailed in Council WH&S and IM policy & supporting procedures. Relevant WH&S and IM policy and procedures are developed, implemented and monitored in their areas of control; All foreseeable hazards in their areas of responsibility are identified, risk assessed and control measures implemented, regularly Page 2 of 5

3 monitored, maintained and reviewed for its effectiveness Workers under their control are provided with the necessary information, instruction and training to effectively and safely carry out their jobs. Ensuring workers and their representatives are consulted on any proposals for, or changes to the workplace, work practices, policies and procedures and identified hazards that may affect their health and safety The Worker has a responsibility, under the Work Health and Safety Act 2012 SA Section 28 Duties of Workers to ensure their own health and safety, and that of their fellow workers, whilst at work. Records Management Selection Criteria This includes but is not limited to: 1. referring to further information contained in the Councils WH&S and Injury Management (IM) Policy. 2. taking reasonable care for their own health and safety and that of others whilst at work, including ensuring that no alcohol or drugs are consumed so as to endanger the workers own safety at work or the safety of any other person at work. 3. obeying reasonable instructions of the Person Conducting a Business or Undertaking (PCBU formally employer) in relation to health and safety at work. 4. actively implementing and working within Council s WH&S & IM policy and supporting procedures and safe operating procedures. 5. actively contributing to consultative and participative arrangements for the management of WHS& IM. 6. using personal protective equipment provided for health and safety purposes and reporting malfunctioning or faulty equipment. 7. not interfering with or misusing items or facilities provided in the interest of health, safety and welfare. 8. reporting to their manager in accordance with agreed Council procedures for injury, incidents, hazards or potential hazards. 9. discussing and reporting hazards or potential hazards with their immediate people leader/senior people leader. The incumbent is responsible and accountable for adequately managing the corporate records they create and receive according to relevant policies, procedures and legislation. 1. Recognised degree conferring eligibility for associate membership of the Australian Library & Information Association or significant experience to be able to perfomrm the duties required 2. Excellent interpersonal and communication skills 3. High level of customer services skill and experience 4. Extensive knowledge of collection development and stock selection principles 5. Sound knowledge of cataloguing and classification tools 6. Sound knowledge of library computer systems 7. Comprehensive knowledge of MS Office and associated applications 8. Appropriate experience at a senior supervisory level 9. Knowledge of the public library environment 10. Knowledge of WHS and EEO principles and practice 11. Understanding of continuous improvement principles Page 3 of 5

4 (Note: Under Education and Experience and Skills and Knowledge, a requirement will only be listed once although it may apply to more than one part of the role) Key Result Area (KRA) The most important parts of this job Outcomes The things to be achieved in each KRA Education and Experience Qualifications and experience required to Skills and Knowledge Skills, knowledge and abilities required to 1. Develop collections that are relevant, current and timely, and meet internal and external customer needs and interests 2. Ensure collections are well maintained and accessible to customers 3. Support the development and implementation of programs and activities in the context of community building, lifelong learning and literacy development 4. Provide strategic leadership, management and planning for collection development in collaboration with Library & Customer Service Leadership Team 1. Resource usage is monitored to better inform selection and deselection decisions 2. Regular statistical reports and analysis of usage are provided to the Manager Library and Customer Services 3. On-line resources are reviewed annually 4. Catalogue records for collections conform with consortium standards 5. Distribution of and access to collections is coordinated across sites 6. Materials on shelves are in accessible order, good repair and acceptable for public use 7. New and returned materials are available for customers within agreed time frames 8. Specialist advice, support and assistance is provided to Manager and to Collecton Development team 9. Information services and reader guidance are available to customers 10. Library collections support programs and activities 11. Active participation in the Leadership Team will ensure departmental and Council strategies and goals are achieved 12. Networking opportunities are developed and maintained to assist in the achievement of key result outcomes and ensure best practice in service delivery do this job 1. Recognised degree conferring eligibility for associate membership of the Australian Library & Information or significant experience to be able to perfomrm the duties required 2. High level of proficiency and expertise in library management systems 3. Appropriate experience at a senior supervisory level do this job 1. Extensive knowledge of collection development and stock selection principles 2. Knowledge of current issues and trends in electronic resource licensing, access provision and copyright 3. Sound knowledge of cataloguing and classification tools 4. Extensive knowledge of print and online reference and reader guidance resources 5. Knowledge of WHS and EEO principles and practice 6. Excellent interpersonal and communication skills 7. Understanding of continuous improvement principles Page 4 of 5

5 5. Assist with the provision of customer oriented frontline library services 13. Operations and systems including selection, acquisitions, processing and cataloguing of all formats is assessed on a regular basis to ensure timeliness and cost effectiveness 14. Collections budget is prepared annually, expenditure monitored and budget adjustments made as needed in consultation with Manager 15. Training needs are identified and staff provided with opportunities to develop technical skills and maximise usage of library management system 16. Internal and external customers receive excellent frontline customer service 17. Customer service staff receive ongoing support with frontline systems and processes 8. High level of customer services skills and experience POSITION DESCRIPTION AGREED Manager: Sign: Print Name: Date: Employee: Organisational Development: Page 5 of 5