STRATEGIC ASSET MANAGER POSITION & PERSON DESCRIPTION February 2015

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1 GENERAL Position & Person Descriptions form an important part of an integrated planning process to ensure that individual performance, and the required outputs and outcomes, align with the strategic and corporate directions of the City of Norwood Payneham & St Peters. The Organisational Values are an integral component of the organisational culture and all staff are expected to perform their duties within the framework of the Organisational Values. The Position & Person Description also provides the basis upon which selection criteria for the position are determined. DEPARTMENT: UNIT: SECTION: ORGANISATIONAL RELATIONSHIP: NO. OF DIRECT REPORTS: AWARD & CLASSIFICATION: Urban Services City Assets Strategic Asset Management Reports to Manager, City Assets. The person in this position is expected to work in close collaboration with key staff from within the Urban Services Department and other staff throughout the organisation in order to meet the objectives and goals of the position. One (1) - Assets & Special Projects Officer. South Australian Municipal Salaried Officers Award and City of Norwood Payneham & St Peters Municipal Officers Enterprise Agreement General Officer, Level 8 OVERVIEW The Strategic Asset Manager is responsible for the forward planning and strategic management of the Council s major assets, namely: civil infrastructure (roads, footpath and kerb & water table), drainage, community buildings and recreational & open space assets. The Strategic Asset Manager is expected to develop, manage, review and deliver the key outputs and outcomes of the Council s Infrastructure & Asset Management Plans, ensuring the Council s major assets are sustained at a high level. The person in this role is responsible for managing special projects related to the enhancement of these assets, ensuring readiness for delivery on-ground. The Strategic Asset Manager is expected to provide mentoring and guidance to other teams within City Assets and various other work areas within the organisation, relating to the management of strategic projects involving the Council s major assets. The Strategic Asset Manager will, through the outputs contained herein, provide significant input into the shaping and effective strategic management of the Council s major assets thereby assisting the Council in providing a sustainable and vibrant City. Page 1 of 11 Org Dev\HR\P&PD \Template 2007\ V4 18Jan08

2 ORGANISATIONAL VALUES At the City of Norwood Payneham & St Peters, all staff are committed to improving the quality of services which are provided to the community. In order to ensure that we achieve this, we have embraced the Business Excellence Framework as a mechanism for implementing continuous improvement and as part of this we have adopted a set of Organisational Values. The Organisational Values (which are summarised below and attached to this document) form an integral part of the Position & Person Description. The Organisational Values are a shared set of values to assist in guiding staff behaviour in terms of how we interact with each other and the Elected Members, as well as how we treat people in our community as part of our day-to-day operations and service delivery. Our Values are: Our People We are passionate, committed, empowered and accountable and we recognise the contribution of others. Working Together A positive team, we work collaboratively in an open, honest and transparent environment, supporting each other to get things done. Leadership Excellence Leading by example, we all live our values, inspire each other and deliver clear and consistent direction. We strive for excellence in everything we do and we encourage innovation and quality. Integrity We demonstrate respect and honesty in everything we do and always act in the best interests of our citizens and our community. Service We seek to improve quality of life for our citizens and our community and we treat all stakeholders with respect. Page 2 of 11

3 POSITION OBJECTIVES The Strategic Asset Manager is required to: develop, review, manage and deliver the Council s Civil Infrastructure, Drainage, Community Buildings and Recreation & Open Space Infrastructure & Asset Management Plans and associated asset management Whole-of-Life models; develop and implement relevant policies and strategies aimed at the sustainable management of the Council s major assets; provide mentoring and guidance and liaise closely with relevant staff on the development and delivery of the Annual Civil Infrastructure and Community Buildings Works Programs, in line with the Council s adopted Infrastructure & Asset Management Plans for these assets; develop the Annual Drainage Program and Recreation & Open Space Works Program, in close collaboration with relevant staff, ensuring delivery of all designs and on-ground works, in line with the Council s adopted Infrastructure & Asset Management Plans for these assets; undertake all necessary planning, conduct appropriate negotiations and finalise required legal agreements with all stakeholders, in order to deliver the pre-implementation of special projects which involve the Council s major assets, ensuring readiness for delivery; prepare, administer and manage all contract documentation and develop legal contracts, deeds and work agreements which are associated with special projects aimed at the enhancement of the Council s major assets and undertake the relevant tendering processes associated with the planning phases of these special projects, ensuring readiness for delivery; manage the annual budget for the area of responsibility; and provide assistance with and manage the delivery of special projects relating to the Council s major assets, as directed by the Manager, City Assets. KEY RESULT AREAS Operational Responsibilities 1. Strategic Asset Management 2. Project Management ( Special Projects ) 3. Contract Management 4. Technical and Specialist Advice Organisational Responsibilities 1. Corporate Governance 2. Environmental Management 3. WHS and Injury Management 4. Organisational Values Page 3 of 11

4 OPERATIONAL RESPONSIBILITIES Key Responsibilities & Key Tasks 1. Strategic Asset Management (Council s major assets - Civil Infrastructure, Drainage, Community Buildings and Recreation & Open Space Assets). Key Result Areas Develop, review, manage and deliver the Council s Infrastructure & Asset Management Plans and associated asset management Whole-of-Life models. Develop, review and implement relevant policies, processes, procedures and practices. Ensure the necessary and required asset registers are developed, kept and updated accordingly and liaise closely with relevant staff with respect to periodical and required asset valuations. Oversee and manage the regular and periodical asset condition and rating audits and manage the Council s consultants undertaking these audits accordingly. Oversee and manage the end of financial year Asset Capitalisation process required for accounting and financial purposes. Oversee and manage insurance claims needing to be lodged for and on behalf of the Council with respect to damages sustained by the Council s major assets, as required. Prepare Council reports and other similar documents and conduct Elected Members workshops and information sessions. Provide mentoring and guidance and liaise closely with relevant staff on the development and delivery of the Annual Civil Infrastructure and Community Buildings Works Programs. Develop the Annual Stormwater Drainage and Recreation & Open Space Assets Works Programs, in close collaboration with relevant staff, ensuring delivery of all designs and on-ground works. Liaise closely with the Council s consultants on all Strategic Asset Management issues, including managing the Council s asset management (software) systems. Respond to enquiries which are received from Elected Members, citizens, lessees and other relevant stakeholders relating to strategic asset management issues, as required. Set, monitor, review, report and manage the annual Recurrent Budget for the area of responsibility. The Council s Infrastructure & Asset Management Plans are reviewed as required by legislation, ensuring a best practice approach to the sustainability of the Council s major assets. Adopted policies, procedures, practices and reports are of a high quality ensuring the Council s objectives relating to the strategic management of its major assets is achieved and delivered. Adopted annual works programs are delivered with a key focus and commitment on the highest quality of service, ensuring a best outcome for the Council within allocated resources. Effective communication with all stakeholders whereby enquiries are addressed in a timely and proficient manner. Page 4 of 11

5 2. Project Management ( Special Projects ) projects for enhancing Council s major assets - Civil Infrastructure, Drainage, Community Buildings and Recreation & Open Space Assets. Key Result Areas Manage Special Projects including the disposal, purchase and/or sale of any of the Council s major assets. Engage and manage consultants, contractors and technical specialists for the purpose of delivering conceptual plans, strategies, polices, reports or audits associated with Special Projects. Engage and manage lawyers and solicitors for the purposes of providing advice and developing legal documents, deeds, licences and works agreements associated with Special Projects. Develop tender documentation and specifications required for the engagement of appropriate consultants and contractors for the delivery of Special Projects and undertake the necessary and required procurement of such services, including tender assessments and contract awarding. Liaise with all relevant stakeholders including statutory authorities, Federal Government Departments, State Government Departments, other councils, citizens, community groups, clubs, lessees etc, for the delivery of Special Projects and act as a first point of contact for these stakeholders regarding the same. Respond to enquiries received from Elected Members, citizens, lessees and other relevant stakeholders relating to the delivery of Special Projects. Oversee and manage the Council s obligations and requirements associated with the Federal Government s Roads to Recovery Program, as required. Set, monitor, review, report and manage adopted budgets for the delivery of Special Projects. Provide technical advice and input, as required, regarding strategic projects which may be managed by other staff regarding the enhancement of the Council s major assets. Provide assistance with and manage the delivery of other projects as required and as directed by the Manager, City Assets. Projects are scoped and delivered in close collaboration with key staff ensuring achievement of the Council s objectives and goals. Projects are delivered with a key focus and commitment on the highest quality of service, ensuring a best outcome for the Council within allocated resources. Tender documentation and specifications set out clear goals and expectations for the engagement of suitably qualified consultants and contractors to deliver projects. Tender processes are undertaken in line with the Council s procurement policies and procedures. Effective communication with all stakeholders regarding the development and delivery of projects and that enquiries are addressed in a timely and proficient manner. Accurate information is provided for budget reporting processes. Page 5 of 11

6 3. Contract Management Key Result Areas Develop tender documentation and contract specifications, for the engagement of appropriate consultants and contractors, as required. Undertake the necessary tender processes and assessment of tenders associated with the engagement of appropriate consultants and contractors. Act as the Council s Superintendent or manage the role of Superintendent for contracts entered into, as required. Manage and oversee the management of the day-to-day operations of contracts, as required. Review, update and amend consultancy services and contract documentation and scope of works, as required. Tender documentation and specifications set out clear goals and expectations for the engagement of suitably qualified consultants and contractors. Tender processes are undertaken in line with the Council s procurement policies and procedures. All the necessary and required obligation of the role of Superintendent are met and adhered to ensuring that the Council is not unnecessarily exposed to risk. Provide an effective and documented process for the management of all relevant contracts. Review the performance of service contractors to ensure their compliance with their contractual obligations and the Council s policies and procedures. 4. Technical & Specialist Advice Provide and manage the provision of technical and specialist advice to staff regarding Development Applications relevant to the area of responsibility, as required. Provide and manage the provision of technical and specialist advice relating to the area of responsibility, as required. Provide technical and specialist advice to the various staff regarding the delivery of works programs and projects for the area of responsibility, as required. Advice is provided in an accurate and timely manner with clear and concise recommended solutions which are feasible and effective reflecting the Council s objectives and goals. Page 6 of 11

7 ORGANISATIONAL RESPONSIBILITIES Key Responsibilities & Key Tasks 1. Corporate Governance Key Result Areas Contribute to the development of Corporate and Departmental Business Unit Plans. Promote and develop the Council s image, standing and role in the community as and where the opportunity presents itself. Demonstrate and promote a customer first approach when dealing with the community. Contribute to the delivery of quality services and identify areas for service delivery improvement. Demonstrate and promote Equal Employment Opportunity (EEO) principles in the workplace. Contribute to the organisation s continuous improvement program (Business Excellence Framework BEF). Observe and uphold the Organisational Values and conduct all affairs in accordance with the Values. Positive participation in the Corporate & Departmental Business Unit planning processes. Positive image of Council is portrayed at all times. Increase in community satisfaction with regard to the delivery of quality services. Increased awareness of and compliance with EEO principles. Organisational values observed at all times. Participation in all BEF programs as required. 2. Environmental Management Supervise and ensure compliance with the Environmental Management System (EMS) within the Asset Project Services Section. Support EMS resourcing and training. Ensure implementation of relevant EMS improvement actions, where applicable. Responsible for ensuring compliance with relevant Environmental Management System (EMS) procedures related to the Asset Project Services Section. Increased awareness of and compliance with EMS requirements. Standard working practices utilised and EMS compliant. Timely reporting of incidents at all times. Competency levels maintained and up-dated, as required. Page 7 of 11

8 3. Work Health & Safety Part 3A In accordance with Section 28 of the Work Health and Safety (WHS) Act 2012, while at work you must: - take reasonable care of your own health and safety; and - take reasonable care that your acts or omissions do not adversely affect the health and safety of other persons; and - comply, so far as the worker is reasonably able, with any reasonable instruction that is given by the Council; and - cooperate with any reasonable policy or procedure of the Council. As part of the Council s safety management system, all workers are required to: - report any hazards, near misses, incidents, accidents, injury or ill-health which arise in the course of, or as a result of, their work; - correctly use, and maintain, any clothing and equipment provided for the purposes of WHS; - maintain their workplace in a tidy and safe condition; - ensure that their safety, and that of others, is not affected by the consumption of alcohol or other drugs; - not interfere with, remove or displace any safety devices, guards or protective equipment unless it is part of an approved maintenance or repair procedure; and - actively participate in consultation and consideration of all WHS issues that are pertinent to their workplace. Part 3B In addition to your obligations listed at Part 3A, as a Program Coordinator you are responsible for, and will be held accountable for, maintaining a safe work environment by controlling, directing and monitoring work practices within your area of responsibility, and in particular: - communicating the contents of the approved WHS policy, procedures, plans and programs to workers; - ensuring adherence to WHS policies and procedures within your sphere of control; - maintaining a basic awareness of safety issues within your respective area; - providing all workers (staff, contractors and visitors), who are required to enter an area under your control, safety induction prior to commencing work; - coordinating, and participating in, local WHS consultation processes; - constantly reviewing working procedures and practices within your area of responsibility; - ensuring all plant, machinery and equipment is properly maintained; - identifying, assessing and controlling hazards and WHS risks; and - providing data related to local WHS performance as required. 4. ORGANISATIONAL VALUES Key Result Areas Responsible for ensuring that the Organisational Values are observed at all times in the discharge of all responsibilities, accountabilities and outcomes. Compliance, observance and adherence to Organisational Values at all times. Page 8 of 11

9 PERSON SPECIFICATION QUALIFICATIONS AND/OR EXPERIENCE Tertiary qualifications in the form of a Degree in Civil Engineering, Project Management, Asset Management or similar discipline is essential. Relevant industry experience (5-years plus) in the strategic management of major engineering assets and delivery of complex and extensive asset related projects is essential. Class C South Australian Driver s Licence is essential. KNOWLEDGE Excellent knowledge in strategic asset management and forward planning of a large asset portfolio and delivery of complex and extensive asset related projects and works programs. Excellent knowledge of procurement, budgeting and financial management for a large work area. Comprehensive knowledge of and a high level ability to interpret and apply relevant Australian Standards, legislation, regulations, design guidelines and codes of practice relevant to the position. SKILLS Highly developed written, verbal and communication skills. Highly developed negotiation skills with a focus on best outcomes. Highly developed analytical and lateral thinking skills and ability to take initiative when required. Ability to undertake a significant scope of works and deliver complex and extensive projects. Ability to problem solving using methods and techniques based on sound judgement. Exceptional customer service skills and stakeholder engagement. Ability to plan and manage a significant workload and think and act strategically. Highly developed time management, priority setting and organising own work with little supervision. Ability to implement and initiate change in area of responsibility. EXPERIENCE A demonstrated record of achievement and innovation in strategic asset management and complex and extensive project management. Demonstrated significant experience in planning and managing significant assets special projects. Advanced knowledge of a large portfolio of assets and infrastructure. Excellent understanding of procurement, tendering, contract management and contractor management and principles. PERSONAL ATTRIBUTES Ability to operate as an independent specialist. Ability to establish and monitor work outcomes. Excellent understanding of the need to achieve long-term objectives and goals. Undertake duties with a heightened sense of innovation. Strong ability to make decisions as required with a continuous improvement philosophy. DELEGATION & AUTHORITY As set out in the relevant Delegations Schedule as approved and varied from time to time. JOB REQUIREMENTS Completion of training and attainment of skills applicable to Award Classification. Attend training courses and other staff development sources and maintain competency levels. Page 9 of 11

10 DATE POSITION CREATED: 10 DATE CURRENT INCUMBENT APPOINTED: DATE CURRENT INCUMBENT TO COMMENCE: EMPOWER REVIEW SCHEDULED FOR: Annually on anniversary of appointment AGREEMENT: This Position & Person Description accurately reflects and describes the responsibilities, accountabilities, duties, skill requirement and the expected outputs and outcomes for the position of Strategic Asset Manager. APPROVED BY: Mario Barone Chief Executive Officer Date Peter Perilli General Manager, Urban Services Date Claude Malak Manager, City Assets Date This Position & Person Description which reflects and describes the responsibilities, duties, skill requirements and the expected outputs and outcomes for the position of Strategic Asset Manager has been read and agreed to by Strategic Asset Manager Date Page 10 of 11

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