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1 SOUTHEND ON SEA BOROUGH COUNCIL DEPARTMENT OF CORPORATE SERVICES JOB PROFILE JOB DESCRIPTION Job Title Senior HR & Payroll Technical Officer Reports To Team Leader-Operational Services Structure chart Please include a structure chart for the team. Level Level 9. Main Purpose of the Job HR Services works with Chief Officers, Members, Headteachers and Managers to develop, evaluate and consult on strategies, processes and policies, which are effective and add value to the Council, and, assist it with meeting its corporate and legal objectives, whilst maintaining consistency, fairness and equality. HR works in partnership with Departmental managers to ensure synergy and consistency of people processes and policies via a clear and transparent communication process which is both timely and effective. Overall Purpose of the Job 1. To anticipate and manage changes to the HR/Payroll system to reflect changes in employment legislation, Treasury or pension updates, and to advise senior management on system implications of changes. 2. To be responsible for the provision of timely, accurate Management Information that meets Statutory requirements and the organisations needs 3. To be responsible for the continued data accuracy and updating of the HR/Payroll system to reflect any changes to individuals and the organisation as a whole. 4. Co-ordinate the Job Evaluation process for Council and School staff in close liaison with Business Partners, ensuring that the correct processes are followed and results are recorded on the HR/Payroll system. Key Responsibilities 1. Ensure that the payroll system delivers an effective service compliant with legislation and Council Financial Regulations 2. Supervise on a day to day basis the Data and System Support Team. 3. Provide accurate quality information via the HR/Payroll system to support the organisation and ensure statutory returns are completed accurately and within the specified timeframes. 4. Ensure the HR/Payroll system and files are kept up to date and ensure that any changes to the Council s establishment brought about by restructuring and job evaluation etc are accurately recorded. 5. Co-ordinate Freedom of Information and Subject Access Requests received by HR and ensure they are dealt with within the Data Protection Act statutory regulations and deadlines and conform to related codes of practice. 6. To manage time critical monthly and year end processes e.g. HM Revenue and Customs information, and ensure that all deadlines are met Analyse and evaluate complex technical payroll procedures, processes and information and

2 advise of implications, to senior managers and recommend actions as appropriate. 7. To assist the Team Leader in the continuous improvement of HR internal processes and procedures to maximise the effectiveness of the HR/Payroll system. 8. Identify and promote new ways of working in order to improve the service and maintain and develop a high level of customer service including the implementation of HR/Payroll system self service function. 9. To anticipate and manage changes to the system to reflect changes in employment legislation, Treasury or pension updates, and to advise senior management on system implications of changes. 10. Analyse and evaluate complex technical payroll procedures, processes and information and advise of implications, to senior managers and recommend actions as appropriate. 11. To provide support to team members with complex queries as appropriate. Responsibility for Resources Standard Phrases DBS Confidentiality of data at all times To be familiar with Equal Opportunities good practise and a with the Council requirements for Diversity and to implement this in all aspects of working practice and promote it in the team and workplace Not applicable.. A = Application form C = Certificates I = interview R = References S = selection test 2 Nov 2009

3 PERSON SPECIFICATION Attributes Activity Essential Desirable How evidenced. Qualifications or membership to a Registered Body Educated to a minimum of A Level or equivalent. Formal qualification in HR or Payroll indicate using the codes below for i.e. A and C Knowledge Substantial knowledge of the HR/Payroll function and a detailed understanding of the employment law and policies and processes and agreements that the HR and Payroll functions operates. Good working knowledge and understanding of the Data Protection Act and associated codes of Practice Demonstrable knowledge of the politically sensitive environment within a local authority operates. Demonstrable knowledge of Payroll processes and procedures Experience Extensive experience of supporting a large managed HR and payroll service Experience of managing teams and individuals Experience of using integrated HR and Payroll solutions Proven analytical skills Proficient in Microsoft Office (Excel, Access and Word) Council Competencies Leadership and Decision Making Planning and Performing Customer Client Relationships

4 Analysing, Interpreting and Judging Additional Information for example physical skills or working environment A = Application form C = Certificates I = interview R = References S = selection test 4 Nov 2009

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