Building the Asia Pacific Standard of Cancer Care

Transcription

1 Building the Asia Pacific Standard of Cancer Care 후원전시안내문 _as of March 15 th, 2016

2 Contents Invitation About APFOCC About KCA Conference Overview Venue Program at a Glance Organizing Committee Major Sponsorship Additional Sponsorship Opportunities Exhibition How to apply Application Forms

3 Invitation Dear Sponsors and Exhibitors, It is with great pleasure that we welcome you to Seoul for the 24 th Asia Pacific Cancer Conference (APCC 2017), which will be held at the COEX Convention Center in Seoul, Korea from June 22 nd to 24 th, 2017 under the theme of Building the Asia Pacific Standard of Cancer Care. This is an immense honor for both the APCC 2017 organizing committee and the entire faculty of the Korean Cancer Association to be hosting this event which will bring some of the brightest minds in the field of cancer and represent a unique chances for scientific cooperation and association at the international level. As the host of the 8 th and the 18 th APCC as well as other cancer related congresses, it gives us an extraordinary honor to hold the upcoming 24 th APCC Conference for the third time in Korea, where we have no doubt that it will be one of the best conferences. Our goal is to provide participants an opportunity to share and learn innovative techniques and results of promising research by cancer experts from all over the globe. As many of you may know, Seoul is a particularly dynamic city that is fast developing with the continuous advancement of IT as well as the spread of the Korean cultural wave. Back dropped by the bustling scenery of Seoul, we hope this conference will be an unforgettable meeting that is sure to be worth your time. APCC 2017 will also provide chances to efficiently promote sponsorship companies through a variety of sponsorship and exhibition programs with a specific end in mind: to increase sales and to broaden domestic and overseas networks. Therefore, we cordially ask your participation in the sponsorship and exhibition programs and support for the APCC Seoul Conference. Please feel free to contact us for more information and we look forward to meeting you in Sincerely, Dong-Young NOH, MD, PhD President APFOCC & APCC 2017 Organizing Committee Yeul Hong KIM, MD, PhD Chairman APCC 2017 Organizing Committee 3

4 About APFOCC The Asian and Pacific Federation of Organization for Cancer Research and Control (APFOCC) is the main body of the APCC, which is held every two years in the Asia Pacific region. The Asian Federation of Organizations for Cancer Research and Control (AFOCC), the forerunner of APFOCC, was founded in 1972 and the AFOCC was renamed as APFOCC (Asian and Pacific Federation of Organizations for Cancer Research and Control) in In total, twenty three APCC conferences were held biennially in 12 countries from 1973 to 2015 and the 24th APCC will be held in Korea. According to the WHO (World Health Organization) statistics, recent cancer burden is growing in Asian and Pacific countries. Therefore, mutual cooperation is the key for cancer care in this region, mainly to develop successful cases of cancer prevention and control and to strengthen collaborative networks among the countries. To have a close cooperative relationship, active members of related organizations are invited to the APCC Conference and they contribute to seminars, educational workshops and scientific programs. History of APCC Conference Year City, Country (President) Year City, Country (President) Tokyo, Japan (K Ohta) Penang, Malaysia (T Devaraj) Singapore, Singapore (K Shanmugatratnam) Hong Kong (J Wong) Manila, Philippines (R Paterno) Chennai, India (V Shanta) Bombay, India (J Jussawalla) Manila, Philippines (E Domingo) Colombo, Sri Lanka (H-V-J Fernands) Bali, Indonesia (E-D-C Poetiray) Sendai, Japan (S Yamagata) Seoul, Korea (J-K Roh) Jakarta, Indonesia (S Saroso) Tehran, Iran (A Ghavamazadeh) Seoul, Korea (J-P Kim) Tsukuba, Japan (H Akaza) Lahore, Pakistan (S-A Askari) Kuala Lumpur, Malaysia (IA Wahid) Beijing, China (T-Z Zhang) Tianjin, China (XS Hao) Bangkok, Thailand (P Phanthumachinda) Bali, Indonesia (AW, Sudoyo) Singapore, Singapore (T-T Eng) Seoul, Korea (DY, Noh) 4

5 About KCA Korean Cancer Association (KCA) Established in 1958, renamed as KCA in 1974 Leading oncology society in Korea Over 1,800 members from 150 Institutes Objective and Activities > Publication of journal <Cancer Research and Treatment> : SCI, Medline, PubMed, PubMed Central, SCOPUS SCI(E) IF (2014) > To support internal and external scientific activities of members > Cooperation with other related societies : UICC and APFOCC, ACOS > Host/Support International Conferences, symposia, workshops > Annual Meeting has been held as International Conference since 2014 Professional Organizing Capability Scientific Leadership Extensive Network Past International Conferences by KCA Year International Conference 1987 Hosted the 8th APCC (Asia Pacific Cancer Conference) 2001 Hosted the AACR International Conference 2003 Hosted the 6 th ACOS (Asian Clinical Oncology Society) 2005 Hosted the 18 th APCC (Asia Pacific Cancer Conference) 2007 Hosted the 12 th WLCC (World Lung Cancer Conference) 2010 Hosted the 4th APLCC (Asia Pacific Lung Cancer Conference) 2012 Hosted the 10th ACOS (Asian Clinical Oncology Society) 2014 Hosted GAP 2014 (Global Academic Programs) 2010 Supported IFHNOS (Congress of International Federation of Head and Neck Oncologic Societies) 2011 Supported IGCC in 2011 (International Gastric Cancer Congress) 5

6 Conference Overview Title The 24th Asia Pacific Cancer Conference (APCC 2017 Seoul ) Theme Building the Asia Pacific Standard of Cancer Care Dates June 22 (Thu) 24 (Sat), 2017 Venue Hosted by Organized by Supported by Official Language Participants Website Contact COEX (Convention & Exhibition Center), Seoul, Korea The Asian and Pacific Federation of Organization for Cancer Research and Control (APFOCC) Korean Cancer Association (KCA) Korean Academy of Medical Sciences Cancer Related Associations English 1,800 delegates from 30 countries Secretariat: KoConex Co., Ltd. 2Fl. Oxford Bldg., 2335 Nambusoonhwanro, Seocho-gu, Seoul Korea apcc2017@koconex.com Tel: Fax: Venue: COEX Convention Center As one of the biggest convention center in Seoul, COEX is located in a convenient spot where the Korean City Air Terminal, the Intercontinental Hotels, Hyundai Department Store, and shopping malls are assembled in one area for your convenience. Website: 6

7 Program at a Glance June 22 nd (Thursday) June 23 rd (Friday) June 24 th (Saturday) Morning Scientific Program Scientific Program Scientific Program Lunch Lunch Lunch Lunch Afternoon Scientific Program Scientific Program Scientific Program Evening Opening Ceremony & Welcome Reception Cultural Gala Dinner Closing Ceremony * Programs are subject to change. Important Dates Sponsorship Exhibition June 30 th, 2016 December 31 st, 2016 Deadline of Early-bird Application Deadline of Full Payment Scientific February 28 th, 2017 Until March 31 st, 2017 Deadline of Abstract Submission Notification of Acceptance Registration February 28 th, 2017 April 30 th, 2017 From May 1 st, 2017 Deadline of Early-bird Registration Deadline of Advance Registration On-site Registration Deadline for Speakers Registration * Schedule subject to change. 7

8 Organizing Committee APCC 2017 Organizing Committee Honorary President President (APFOCC & APCC 2017 Organizing Committee) Vice President Chairman Secretary General Jae Kyung ROH Dong-Young NOH Representatives for cancer related organizations Yeul Hong KIM Tae You KIM, Eun-Cheol PARK Chair: Sun Young RHA Vice Chair: Hyeong-Gon MOON Scientific Committee Public Relations Committee Finance Committee Liaison & Arrangement Committee Publication Committee Social Program Committee Members: Sung-Gil CHI, So Hee PARK, Yoon La CHOI, Kyong-Hwa PARK, Se Hoon LEE, Dae Ho LEE, Su-Jin KOH, Seong Keun KIM, Kang Young LEE, Yong-Man KIM, Won PARK, Jung-Woo HAN, Mi Ryung ROH Chair: Han-Kwang YANG Chair: Kyoung Mee KIM Chair: Seong Taek OH Chair: Joo Young KIM Chair: Kyung Hae JUNG 8 8

9 Sponsorship Program Major Sponsorship Levels Amount Remarks DIAMOND Plus KRW 250,000,000 DIAMOND KRW 200,000,000 PLATINUM KRW 150,000,000 GOLD KRW 100,000,000 * Priority in the selection of exhibition booth location, promotional items and etc. will also be based on sponsorship contribution levels and the total amount. SILVER KRW 80,000,000 Reaching New Markets! The APCC 2017 Seoul Conference will provide outstanding opportunities to reach out to new markets in Asia Pacific regions and develop relationships with customers. Sponsors and exhibitors will have direct contact with key decision-makers and influential Asian cancer specialists throughout the entire conference period. Strengthening Trust in Your Business! Becoming an official conference sponsor is a great way to improve your brand image and strengthen trust in your products and services. Sponsors will be given a variety of opportunities to increase their exposure and communicate their message directly to clients. 9

10 Sponsorship Program Benefits of Major Sponsorship Category Sponsorship Benefits Diamond+ Diamond Platinum Gold Silver Exhibition Exhibition Standard Booths (3mX3m) Exhibitor Badge Special Company Logo on Badge Choice Lanyard or Conference Bags Yes Registration Free Full Registration Symposium seat, seat, Satellite Symposiums seats seats seat seat - Promotion Promotional video before 3 times 2 times 1 time - - On-line Promotion Social Event Others sessions (30 sec.~1 min.) Advertisement inside the Announcement (A4 size) Advertisement inside the Preliminary Program (A4 size) Advertisement inside the Final Program (A4 size) 1 Back Cover Page 1 Back Cover Page, 1 Inside page 1 Back Cover Page, 1 Inside Page 1 Inside Cover Page 1 Inside Cover Page, 1 Inside Page 2 Inside Pages 1 Inside Page 2 Inside Pages 1 Inside Page Inside Page 1 Inside Page Conference Bag Insert Bottled Water Hospitality Suite Use of Conference - 1 Inside Page Yes Yes Yes Yes Yes Title & Logo Logo on main stage Yes Yes Logo on Registration Desks Yes Yes Yes Yes Acknowledge of Sponsorship level in Major on-site boards Promotional Video during the breaks Web banner link on the conference website Company Introduction on the sponsorship page of the Conference Website Yes Yes Yes Yes Yes 3 times 2 times Yes Yes Yes Yes Yes Yes Yes Yes Yes - Exposure of sponsor s logo in the e-newsletter Yes Yes Yes Yes - Speech opportunity during Reception or Gala Dinner Yes Gala Dinner Tickets Given a Plaque of Appreciation Yes Yes Yes Yes Yes Additional Sponsorship Item Discount (Only limited items) 25% 20% 15% 10% 5% 10% VAT (Value Added Tax) will be added. Priority in the selection of exhibition booth location, promotional items will also be based on sponsorship contribution level (Diamond Plus>Diamond>Platinum>Gold>Silver) and contract signing/initial payment date amongst sponsors of the same level. Sponsorship fees can be paid in two (2) installments. A minimum deposit of at least 30% of the total amount must be submitted along with the signed pledge form to confirm your sponsorship no later than June 30, The remaining balance must be paid by December 31, Payment schedule and dates will be indicated in a contract. All cancellations must be made in writing. 50% of the initial deposit will be retained for cancellations requested by December 31, No refunds will be made for cancellations made from January 1,

11 Sponsorship Program Recognition of Major Sponsorship Benefits Exhibition Space & Exhibitor Badges As part of the recognition program, major sponsors will receive complimentary exhibition space and exhibitor badges commensurate with their sponsorship benefits. Special Choice Diamond Plus will have a special option to print the company logo either on Badge Lanyard or Conference Bags. Full Registrations Full registrations are same as Delegate conference registrations. Satellite Symposiums Sponsors are entitled to complimentary sponsored symposia as part of the recognition program. Complimentary symposia will take place in rooms with a seating capacity of 250, 500 persons depending on the sponsorship level. Promotional Video Sponsor s promotional video can be played before sessions for 30 sec. to 1 min and during the break. The video should be prepared by sponsors. Color Advertisement in Announcements/ Preliminary and Final Programs Sponsors will receive color advertisement in Conference publications. The number of pages varies depending on the sponsorship level. Advertisements must be submitted to the organizing committee for approval. Conference Bag Insert Company flyers may be inserted into all conference bags. Maximum of unfolded A4 or letter printed on one or both sides. Bottled water Sponsor s name or logo will appear on the bottle. The water will be placed near the session rooms and in the exhibition area. Hospitality Suite Diamond Plus sponsors are entitled to complimentary hospitality lounges located within the conference venue as part of the recognition program. These lounges may be used for meetings and private interactions with potential clients, among other uses. Use of Conference Title & Logo As part of the recognition program, major sponsors have the right to use the APCC 2017 Logo for the purpose of advertisement. Company Logo on main stage Diamond Plus and Diamond sponsors support of APCC 2017 will be acknowledged with their logos on the main stage in the venue. Company Logo on Registration Desks Some of Major Sponsors name/logo will appear on the registration/information desk booth. Company Logo on Sponsor Boards Major sponsor s support of APCC 2017 will be acknowledged with their logos on various boards in the conference venue. Banner link on the conference website A banner with each sponsoring company s name, logo or brand and a link to the company s website will be placed on the official APCC 2017 website at (Note: Size may vary depending on the sponsorship level.) Company introduction on the sponsorship page of the conference website Some of Major Sponsors name/logo along with a brief introduction will be placed on the sponsorship page in the conference website. Exposure of sponsor s logo in the E-newsletter APCC 2017 E-newsletters will be sent to the related individuals. Some of major sponsoring company logos will be displayed in the newsletters. Speech Opportunity during Social Events with a Plaque of Appreciation Diamond plus sponsors will be given a speech opportunity during Welcome reception or Gala Dinner. Gala Dinner Tickets As part of the recognition program, major sponsors will be given free Gala Dinner tickets. Plaque of Appreciation All major sponsors will be given a plaque of appreciation. Additional Sponsorship Item Discount All major sponsors will receive discounts respective to their sponsorship level off the cost of any additional opportunities they wish to sponsor. 11

12 Sponsorship Program Additional Sponsorship Opportunities Items Amount 1. Badge Lanyard (* Diamond Plus will be given the First Priority.) KRW 15,000, Conference Bags (* Diamond Plus will be given the First Priority.) KRW 15,000, Conference Bag inserts KRW 1,000,000 per insert 4. Note Pads and Pens KRW 10,000, USB Sticks for Conference Proceedings KRW 10,000, Conference Present for Delegates KRW 10,000, Welcome Reception KRW 15,000, Gala Dinner (* Diamond Plus will be given the First Priority.) KRW 20,000, Bottled Water (* Diamond Plus will be given the First Priority.) KRW 10,000, Poster Presentation Panel Boards KRW 10,000, Message Board KRW 5,000, Monitor Screen Saver KRW 10,000, Mobile Application KRW 15,000, Printed Advertisement - Final Program Book (A4 Size) KRW 3,000,000 per page 15. Lunch Symposia or Industry Satellite Symposia (* This can only be purchased by Major Sponsors.) Seats KRW 25,000, Seats KRW 20,000,000 - Under 100 Seats KRW 15,000, Additional Sponsoring: If you have your own sponsoring suggestion, please contact the secretariat at apcc2017@koconex.com * Notice: Major sponsors will be given the priority to select the above additional items. 12

13 Sponsorship Program Additional Sponsorship Opportunities 1. Badge Lanyard KRW 15,000,000 Lanyards will be worn by all participants with name badges throughout the Conference. * Diamond Plus will be given the First Priority. Company name or logo printed on badge lanyards. 2. Conference Bags KRW 15,000,000 Complimentary official APCC 2017 bags will be distributed to all attendees as they arrive at the onsite registration desks. Each bag will contain all important conference materials and inserts. Diamond Plus will be given the First Priority. Sponsor s name or logo will be printed on all delegate bags alongside APCC 2017 Seoul brand. Exact bag style, size and position of logo will be decided by mutual agreement. 3. Conference Bag Inserts KRW 1,000,000 per insert Company flyers or leaflets may be inserted into conference bags. Maximum A4 size (unfolded) or letter printed on one or both sides. Flyers/leaflets must be supplied by sponsor. Only advertising materials made by sponsoring company may be inserted. 4. Note pads and Pens KRW 10,000,000 APCC 2017 Seoul branded note pads and pens will be inserted into all conference bags. Sponsor s name or logo displayed on writing pens. Sponsor s name or logo will appear on all pages of note pads. * All designs and pictures are for illustrative purposes only. 13

14 Sponsorship Program Additional Sponsorship Opportunities 5. USB Sticks for Conference Proceedings KRW 10,000,000 The Abstract USB will contain all accepted abstracts from the 24th APCC Conference and will be provided to all registered delegates. Branding on the USB sticks Logo on title page and hyperlink to sponsor s company in the USB 6. Conference Present KRW 10,000,000 Conference Present will be given to all attendees. The items will be decided by the organizing committee. Branding on the gifts 7. Welcome Reception KRW 15,000,000 The Welcome Reception takes place in the venue, COEX. Company logo on all official printed matters, on the sponsor board, on the conference website. Exposure of sponsor s logo in the Welcome Reception venue. 8. Gala Dinner KRW 20,000,000 The Gala Dinner is the highlight of the APCC 2017 Social Programs. The sponsoring company has the chance to create its individual presentation at this event. (* Diamond Plus will be given the First Priority.) Company logo on all official printed matters, on the sponsor board, on the conference website. Exposure of sponsor s logo in the Gala Dinner venue A possibility for the presenting company would be a branded table * All designs and pictures are for illustrative purposes only. 14

15 Sponsorship Program Additional Sponsorship Opportunities 9. Bottled Water KRW 10,000,000 Bottled water will be free to all delegates. The water will be placed near the session rooms and in the exhibition area. (* Diamond Plus will be given the First Priority.) Sponsor s name/logo will appear on the bottle. 10. Poster Presentation Panel Boards KRW 10,000,000 All participants will have access to the poster sessions where they network and relax. Sponsor s name/logo will appear on boards in the poster presentation area. 11. Message Board KRW 5,000,000 Sponsor s name/logo will be displayed on the Message Board where future meetings and conference related information are displayed. 12. Monitor Screen Saver KRW 10,000,000 An Internet Lounge for delegates will be installed in the venue. All delegates will have free access to computers with internet. Branding at the Internet Lounge Screen Saver with sponsor s logo (to be provided by the sponsor) on all computer screens * All designs and pictures are for illustrative purposes only. 15

16 Sponsorship Program Additional Sponsorship Opportunities 13. Mobile Application KRW 20,000,000 Every registered personnel will get the passcode to use the application, so that the participants can search the conference information conveniently with their mobile phones or pads. Branding on the application. On-site Pass code information signage with company logo. 14. Printed Advertisement Final Program Book Inside full page (A4 size, Color) KRW 3,000,000 per page * Size may vary and is subject to change. 15. Lunch Symposia or Industry Satellite Symposia 500 Seats KRW 25,000, Seats KRW 20,000,000 Under 100 Seats KRW 15,000,000 All necessary materials and preparation will be organized by the sponsoring companies. Preferred date, time and room will be discussed with the organizing committee. * This can only be purchased by Major Sponsors. 16. Additional Sponsoring The symposium room including a podium, a screen, a projector, microphones and laptop computers. Acknowledgement with company logo on the final program book and on the website. If you have your own sponsoring suggestion, please contact the secretariat at apcc2017@koconex.com * All designs and pictures are for illustrative purposes only. 16

17 Exhibition Exhibition Location : Exhibition Hall D (3 rd Floor), COEX Convention & Exhibition Center Period : June 22-24, 2017 Hours of Operation : To be announced Booth Type The standard booth size is 9 square meters (3x3), and can be purchased in multiples of this basic booth size (for example: 6x3, 6x6, etc.). Booth Fees Shell Scheme KRW 10,000,000 Space only KRW 10,000,000 * 10% VAT (Value Added Tax) will be added. * Island booths are reserved for major sponsors only. Please contact the Conference secretariat for details. Booth Site Allocation Assignments will be made after the application process is completed based upon booth size, exhibition items, and order of full payment. Exhibition Fees Include Three (3) exhibitor badges per (9) square meters of booth space (exhibitor badges do not grant access to scientific session areas). Additional exhibitor badges may be purchased at a rate of USD 50 per badge Company listing in the program book and on the Conference website. Exhibitor contact details and company profile in the final exhibition directory. Back and Side System Wall Panels, Company Name, 3 Spot Lights, Carpet(Pytex), 1 Information Desk, 2 Folding Chairs Furniture, internet and telephone connections must be purchased separately by the exhibitor. The items mentioned above are subject to change without notice. 17

18 How to Apply Application Guideline Submit the completed application form to the Conference Secretariat with a copy of business license at apcc2017@koconex.com or fax to Payment Payment can be made by bank transfer only. All bank transfer fees must be paid by the company or organization. Major Sponsors - The sponsorship fees can be paid in two (2) installments. A minimum deposit of at least 30% of the total amount must be submitted along with the signed application form to confirm your sponsorship no later than June 30, The remaining balance must be paid by December 31, Payment schedule and details will be indicated in the contract. Additional sponsorship - Some of items are exclusive on a first-come, first-served basis. To confirm the item, the total amount must be paid along with the signed application form. Exhibitors - To confirm your priority for the booth site allocation, the total booth fee must be paid along with the signed application form. Cancellation Policy All cancellations must be made in writing. 50% of the initial deposit will be retained for cancellations requested by December 31, No refunds will be made for cancellations made from January 1, Remarks Please note that some benefits offered with various sponsorship packages may not be available if the deadlines listed above are not followed. For more information, please contact the APCC 2017 Secretariat KoConex Co., Ltd. Address: 2 Fl., Oxford Bldg., 2335 Nambusoonhwanro, Seocho-gu, Seoul Korea apcc2017@koconex.com Tel: Fax:

19 Sponsorship Application Form Please complete the application form in English and send the form via at or fax with a Copy of Business License. 1. Company Information Company Name Business Field Website Address Postal Code Country 2. Contact Information First Name Last Name Middle Name Job Title Department Mobile Phone Fax 3. Major Sponsorship Levels Level Amount Diamond Plus Sponsor KRW 250,000,000 Diamond Sponsor KRW 200,000,000 Platinum Sponsor KRW 150,000,000 Gold Sponsor KRW 100,000,000 Silver Sponsor KRW 80,000, Payment Account Number Account Holder Korean Cancer Association ( 대한암학회 ) Bank Name Swift Code Kookmin Bank CZNBKRSE * Sponsors and exhibitors are responsible for paying all bank transfer fees. 19

20 Sponsorship Application Form 5. Additional Sponsorship Opportunities Item Amount Item Amount 1. Badge Lanyard KRW 15,000, Message Board KRW 5,000, Conference Bags KRW 15,000, Internet Lounge (with Monitor Screen Saver) KRW 10,000, Conference Bag inserts KRW 1,000,000 per insert 13. Conference Application KRW 15,000, Note Pads and Pens KRW 10,000, Final Program Book (A4 Size) 5. USB Sticks for Conference Proceedings KRW 10,000, Lunch Symposia or Industry Satellite Symposia KRW 3,000,000 per page - 6. Conference Present for Delegates KRW 10,000, Seats KRW 25,000, Welcome Reception KRW 15,000, Seats KRW 20,000, Gala Dinner KRW 20,000,000 - Under 100 Seats KRW 15,000, Bottled Water KRW 10,000, Poster Presentation Panel Boards KRW 10,000, Sponsorship Amount I. Major Sponsorship KRW II. Additional Sponsorship Items Total Amount (I+II) Value Added Tax (10%) Grand Total KRW KRW KRW KRW *Sponsors and exhibitors are responsible for paying all bank transfer fees. Application Date: year/month/date Name & Signature: 20

21 Exhibition Application Form Please complete the application form in English and send the form via at or fax with a Copy of Business License. 1. Company Information Company Name Business Field Website Address Postal Code Country 2. Contact Information First Name Last Name Middle Name Job Title Department Mobile Phone Fax 3. Exhibition Application Item Amount No. of Booth Total Amount 1 Shell Scheme KRW 10,000,000 per 9 sqm KRW 2 Space Only KRW 10,000,000 per 9 sqm KRW Value Added Tax (10%) Grand Total KRW KRW 4. Payment Account Number Account Holder Korean Cancer Association ( 대한암학회 ) Bank Name Kookmin Bank Swift Code CZNBKRSE *Exhibitors are responsible for paying all bank transfer fees. Application Date: year/month/date Name & Signature: 21

22 Secretariat_KoConex Co., Ltd. Tel: Fax: