Dallas Cosmetic Surgery Symposium & Dallas Rhinoplasty Symposium. Exhibitor Prospectus

Transcription

1 Dallas Cosmetic Surgery Symposium & Dallas Rhinoplasty Symposium Exhibitor Prospectus

2 Dear Corporate Partner, It is my pleasure to invite you to join our upcoming annual symposiums at the Westin Galleria Hotel in Dallas, Texas. 19th Annual Dallas Cosmetic Surgery Symposium March 2-3, rd Annual Dallas Rhinoplasty Symposium March 4-6, 2016 These meetings present a unique and distinct audience of cosmetic surgeons and core cosmetic medicine practitioners and give you an equally unique opportunity to tap into a specialized marketplace! We bring you professionals with specialized needs. The following cosmetic medicine individuals come to learn new and better practice modalities and techniques, critical information to serve their patients and grow their practice. Cosmetic Surgery Symposium: Rhinoplasty Symposium: Plastic Surgeons Plastic Surgeons Facial Plastic Surgeons Facial Plastic Surgeons Otolaryngologists Otolaryngologists Oculoplastic Surgeons Dermatologists Exhibiting at these symposia provides an opportunity to gain close personal interaction with an engaged and interested target audience. We encourage you to take full advantage of this great opportunity to network with your target market in a beautiful location. In addition to the unbeatable Dallas location and activities, we are creating a relevant program to keep our registration numbers high and attendees engaged. Major corporate support of the symposium of your choice through an unrestricted educational grant, is also detailed on the attached Exhibitor Sign-Up Form. Your support as an exhibitor will be fully acknowledged at the course and you will receive recognition in announcements from the course directors at the meeting, on signage and in the course handouts. Don t delay! Please submit your application to reserve your space as soon as possible. You can contact Laura Hall in the Office of Continuing Medical Education at or laura.hall@utsouthwestern.edu if you need further information or have any questions. Sincerely, Rod J. Rohrich, MD Dallas Cosmetic Surgery, Chairman Dallas Rhinoplasty Surgery, Chairman

3 The many Benefits of Exhibiting Opportunities. Meet one-on-one to discuss your products and services with more than 300 physicians who will attend these meetings. Further benefits of exhibiting at the 19th Annual Dallas Cosmetic Surgery Symposium and the 33rd Annual Dallas Rhinoplasty Symposium include: Exposure to over 300 attendees that include plastic and reconstructive surgeons, otolaryngologists and dermatologists Ample intermissions between morning and afternoon sessions allow plenty of time for attendees to visit your exhibit Breakfast and coffee breaks are held in the exhibit area during session intermissions to help increase traffic flow, cocktail reception Build visibility for your company in a competitive marketplace Expand your prospective place and strengthen existing customer relationships Exhibitor Opportunities: Your company can support this program with an exhibit fee in the following amounts: One Six Foot Tabletop Exhibit $2300 Dallas Cosmetic Surgery Symposium & Dallas Rhinoplasty Symposium March 2 6, 2016 $1500 Dallas Cosmetic Surgery Symposium only March 2 3, 2016 $2000 Dallas Rhinoplasty Symposium Only March 4 6, 2016 Two Six Foot Tabletop Exhibit $ Dallas Cosmetic Surgery Symposium & Dallas Rhinoplasty Symposium March $1750 Dallas Cosmetic Surgery Symposium only March 2 3, 2016 $2300 Dallas Rhinoplasty Symposium Only March 4 6, 2016 Additional sponsorship opportunities available are: $ Symposium Bags $ Cocktail Reception $ Wi-Fi for all attendees $ Wi-Fi for all attendees Faculty Dinner If interested in sponsoring a faculty dinner, contact Laura Hall for more information. All support as an exhibitor will be fully acknowledged at the course and you will receive recognition in announcements from the course directors at the meeting, on signage and in course handouts.

4 Conference and Exhibit Details: Where: The Westin Galleria Hotel, Dallas Pkwy, Dallas, TX th Annual Dallas Cosmetic Surgery Symposium When: March 2 3, 2016 Exhibit Hours and Dates: March 2-6:30am 6:00pm March 3 6:30am 3:00pm Installation and Dismantling of Exhibits: March 1 5:00pm 10:00pm March 2 5:30am 6:30am March 3 After 3:00pm 33rd Annual Dallas Rhinoplasty Symposium When: March 4-6, 2016 Exhibit Hours and Dates: March 4 6:30am 2:00pm March 5 6:45am 7:00pm March 6 6:45am 12:00pm Installation and Dismantling of Exhibits: March 3-3:00pm 7:00pm March 4 5:45am 6:45am March 6 after 12:00pm Required Forms: The following forms included in exhibitor prospectus. Exhibitor Agreement Form- Return to Laura Hall at laura.hall@utsouthwestern.edu or fax to by February 19, Hotel electrical Request Form- Ordering instructions are specified on form. Please fax to hotel at or to pfinch@psav.com at least 14 days prior to set-up date. Each individual company will be responsible to contact the hotel for arrangements and fees for electrical outlets and/or power strips. Other Information: Exhibitor Eligibility Requirements For an exhibit form to be accepted, the products and services must be educational in nature and relate to the educational activity content. UT Southwestern Medical Center reserves the right to accept or reject a potential exhibitor based on its assessment of whether the company/ organization's products and/or services are relevant to the conference content. All exhibits will be reviewed. Confirmation & Payment Exhibit space is not confirmed until an Exhibitor Agreement form is completed and signed by both parties. A counter-signed copy of the agreement will be sent back as confirmation of your exhibit space along with a receipt if paid by credit card. Please send the payment prior to the start of the course. An invoice may be provided upon request. Please send requests to: Attn: Laura Hall UT Southwestern Medical Center Continuing Medical Education 5323 Harry Hines Blvd. Dallas, TX Tax ID #

5 Exhibit Space Cancellations: Cancellations must be received in writing at least ten business days prior to the start of the course. If a cancellation is received after this time, no refund will be provided. Shipping Instructions: Exhibiting company will be responsible for any storage and/or handling fees charged by the hotel. Materials that are shipped will be available at your company s exhibit space. If you have items to ship after the conference, FedEx and UPS can be arranged directly with the hotel. You are responsible for providing all necessary shipping materials as well as all related expenses. Specific shipping instructions and forms will be sent with confirmation packet. Security: A security guard may not be present during or after the program. Neither the hotel nor UT Southwestern Medical Center will be held responsible for any items left unattended at exhibit tables. All items are left at the risk of the exhibiting organization. We will have a room that is to be locked each night that will be able to accommodate a few items. Attendee Lists: Attendee lists will be provided upon request at the program. As a health care provider, we must respect the privacy of our attendees. Therefore only limited attendee contact information will be provided to exhibiting companies (name, affiliation, city and state). Telephone, fax, and street addresses will not be distributed. Failure to Occupy Space: Any exhibit space not occupied by 7:00 a.m. on the morning of the conference will be forfeit by the exhibitor. This space may be reassigned or used without refund. Exhibitors who anticipate delays setting up their space must notify the meeting coordinator immediately. Guests: Under no circumstances may children/spouses/guests of representatives be in the exhibit area or in meeting rooms unless they are registered attendees.

6 HOTEL ACCOMMODATIONS A block of rooms is being held at: The Westin Galleria Dallas Dallas Pkwy Dallas, TX We have secured a group rate of $199 + tax. All guests shall make reservations directly with the Hotel or throughh The Central Reservation Office, at on an individual basis, identifying themselves as members of UTSW 33rd Annual Dallas Cosmetic Surgery and Rhinoplasty Symposium. Reservations received after Friday, February 5, 2016 aree subject to space and group rate availability. The Westin Galleria Dallas has just what you ve been craving no matter how you choose to indulge. From the moment you arrive at our North Dallass Hotel, you ll experience our commitment to delivering a complete sense of renewal what you do next is up to you. Located inside the renowned Galleria Dallas shopping complex, The Westin Galleria Dallas gives you access to more than 200 shops, restaurants and attractions. Indulge in private in- room spa treatments, savor a first-class dining experience at The Second Floor by Scott Gottlich or browse the fine art in Martin Lawrence Galleries before retreating to your luxurious guest room for a rejuvenating night s sleep. NEARBY AIRPORTS Dallas Love Field (DAL) Distance 9 MI Taxi Charge: Approx. $30.00 (USD) one way Time by taxi: 17 minutes Dallas Ft Worth International Airport (DFW) Distance 19 MI Taxi Charge: Approx. $50.00 (USD) one way Time by taxi: 25 minutes Experience all the beauty and culture "The Big D" and Metroplex have to offer, from scenic parks and historic museums to outstanding world-class restaurants and sublime designer shopping. Stay at The Westin Galleria Dallas and take advantage off true Southwestern hospitality in this extraordinary Texas destination. Our hotel is situated just 20 minutes from Dallas Fort Worth Airport, and a minute from the Lyndonn B. Johnsonn Highway (Highway 635) that forms a loop around Dallas. Dallas is a hospitable, sophisticated, and determined cityy that means big business, and we are easily accessible from a long list of corporate headquarters, including Ryan, Inc., FedEx, Susan G. Komen, Yum Brands, Brinker, CompuCom, Cadbury Schweppes, Dr. Pepper, Frito Lay, JCPenney, and Fluor, to name a few but play is equally as important. Guests will be delighted by the diverse and inspiring entertainment offerings all around this impressive metropolis a sure sign that dining, shopping, music, the arts, sports, and outdoor r activities are as integral to the city's identity as closing that big deal.

7 Activity Name OFFICE OF CONTINUING MEDICAL & PUBLIC EDUCATION EXHIBITOR AGREEMENT Regarding the Terms and Conditions for a Commercial Exhibit 19 th Annual Dallas Cosmetic Surgery Symposium 33 rd Annual Dallas Rhinoplasty Symposium Activity # RP1603BC Location Westin Galleria Dallas City Dallas ST TX Dates March 2-6, 2016 Agreement between ACCREDITED PROVIDER (PROVIDER) The University of Texas Southwestern Medical Center (UTSW) AND COMMERCIAL COMPANY (EXHIBITOR) Company Name Address City ST Zip Telephone Fax TERMS AND CONDITIONS EXHIBITOR agrees to abide by ACCME Standards for Commercial Support as stated at SCS 4.2 For live, face-to-face CME, advertisements and promotional materials cannot be displayed or distributed in the educational space immediately before, during, or after a CME activity. Providers cannot allow representatives of Commercial Interests to engage in sales or promotional activities while in the space or place of the CME activity. EXHIBITOR may distribute promotional materials at their exhibit space only. Distribution of pharmaceuticals or other samples is prohibited. All commercial support associated with this activity will be given with the full knowledge of the PROVIDER. No additional payments, goods, services or events will be provided to the course director(s), planning committee members, faculty, joint sponsor, or any other party involved with the activity. Completion of this agreement represents a commitment and payment is due and collectible by the ACTIVITY DATE unless otherwise agreed upon by the PROVIDER. PROVIDER reserves the right to refuse exhibit space to EXHIBITOR in the event of nonpayment. PROVIDER agrees to provide exhibit space and may acknowledge EXHIBITOR in activity announcements. PROVIDER reserves the right to assign exhibit space or relocate exhibits at its discretion. PROVIDER Federal Tax ID number is Please remit check payable to: UT Southwestern Medical Center. Please identify name of course on the check stub. AGREED EXHIBITOR Representative Signature PROVIDER Representative Signature Name Name Ericka Harden-Dews, JD, CHCP Title Date Title Date Interim Director, Office of Continuing Education & Public Education

8 OFFICE OF CONTINUING MEDICAL & PUBLIC EDUCATION EXHIBITOR REGISTRATION AND PAYMENT FORM Activity Name 19 th Annual Dallas Cosmetic Surgery Symposium 33 rd Annual Dallas Rhinoplasty Symposium Activity # RP1603BC Exhibitor Information Contact Name Telephone Cell Exhibit Space Information One Six Foot Tabletop Exhibit Amount Description Dallas Cosmetic Surgery & Dallas $2300 Rhinoplasty Symposium Dallas Cosmetic Surgery $1500 Symposium Dallas Rhinoplasty Symposium $2000 Additional 6 ft. Table $1000 Additional table and 2 chairs Exhibit Space Information Two Six Foot Tabletop Exhibit Amount Description Dallas Cosmetic Surgery & Dallas $3000 Rhinoplasty Symposium Dallas Cosmetic Surgery $1750 Symposium Dallas Rhinoplasty Symposium $2300 Additional 6 ft. Table $1000 Additional table and 2 chairs Additional Support Opportunities Level Amount Description Faculty Dinner- Wednesday night Faculty Dinner- Friday night Faculty Dinner- Saturday night Symposium Bags $3000 Cocktail Reception $7500 Wi-Fi for all attendees $5000 during the Cosmetic Surgery Symposium Wi-Fi for all attendees $6500 during the Rhinoplasty Symposium Payment Information Check enclosed Payable to UT Southwestern Medical Center Credit Card Visa MasterCard AMEX Credit Card Number Exp. Date Name on Card Sec. Code Billing Address City ST Zip Remittance Information Mail Fax UT Southwestern Medical Center Office of Continuing Medical & Public Education 5323 Harry Hines Blvd. Dallas, TX Laura.Hall@utsouthwestern.edu

9 EXHIBITOR/POP-UP AUDIO VISUAL ORDER FORM Meeting Name Exhibit Dates Room Video Equipment DVD Player LCD Accessories Package Includes Tripod Screen, projector stand, & cabling LCD Projection Package If you have a special request or need additional equipment, please call Qty DAILY RATE Days Total Includes 2k lumen LCD Projector, Tripod Screen, projector stand, & cabling DVD & Monitor Package #1 Includes DVD Player, 32" LCD Monitor, Stand, & cabling DVD & Monitor Package #2 Includes DVD Player, 46" LCD Monitor, Stand, & cabling Tripod Screen only: 6' or 8' Audio Equipment & Phone CD Player (Requires Powered Speaker or Sound System) ipod/computer Audio Connection Powered Speaker with stand Sound System #1 with (1) powered speakers, (1) stand and (1) Wired Handheld Microphone Sound System #2 with (1) powered speakers, (1) stand and (1) Wireless Microphone: Handheld or Lavalier (circle one) DID Telephone Line Computer, Display, & Internet 17" Flat Panel LCD Monitor on cart 32" Flat Panel LCD Monitor on stand or cart * Includes Extension Cord and Power Strip Used Qty DAILY RATE Days Total Used Qty DAILY RATE Days Total Used Qty DAILY RATE Days Total Used Firm Name: Address: City: State: Ordered By: Fax #: EQUIPMENT TOTAL 1 On-Site Contact: SERVICE CHARGE (23% of line 1) 2 On-Site Contact Phone #: SUBTOTAL 3 Booth #: Room: SALES TAX (8.25% of line 3) 4 00 Delivery Date: Time: TOTAL DUE 5 Pickup Date: Time: $80.00 $80.00 $ $ " Flat Panel LCD Monitor on stand or cart $ Black Pipe & Drape, 9' to 16' tall, 10' wide section Banner Hanging Fee (up to 8' length) on drape or backdrop Wired Internet, single connection (shared bandwidth) Wireless Internet, single connection (shared bandwidth) Power Power, Shared Circuit (Extension Cord & Strip ~5amps)* 20 Amp Circuit Package* Rental Totals Method of Payment $ $ $ $ $80.00 $ Small Personal Powered Speaker $75.00 $ $ $ $ $ $65.00 $ $70.00 $40.00 $ PAYMENT IS DUE WHEN ORDER IS PLACED Telephone #: 1 be used. Customer Information the services are to be provided. Zip: Please call for special internet needs such as higher bandwidth, cyber café, or static IP Ordering Instructions The total charge per item is determined by multiplying the quantity by the daily rate by the number of days to Please include applicable Sales Tax on equipment rental. TAX EXEMPT STATUS - If you are exempt from payment of sales tax, we require you to forward an exemption certificate for the state of Texas in which To guarantee equipment availability and advanced rate, this order should reach us 14 days prior to delivery. Operator labor, if requested, is subject to the prevailing hourly rate with a 4 hour minimum. Call for rates. CANCELLATIONS: A) Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid a minimum one day charge. Internet B) If services have already been provided at the time of cancellation, 50% of original charges will be applied. Delivery Information Return for Processing Card Number: American Express Exp Date / Presentation Services Sec. Code Visa Westin Galleria Dallas Approver/Cardholder's Name (as appears on card): Dallas Parkway Master Card Dallas, TX Approver/Cardholders Signature: Date PH: / pfinch@psav.com X FAX: