ANNUAL LEADERSHIP TRAINING CONFERENCE 2012 Contract for Exhibition Booth Space

Transcription

1 ANNUAL LEADERSHIP TRAINING CONFERENCE 2012 Contract for Exhibition Booth Space Please register online by going to or by filling out the below information. Exhibitor Name: Product/Service to be displayed: Company Name: Contact Name: Address: City: State: Zip: Phone Number: Fax Number: Website: Select Exhibit Space Rental Options No. of 6 x 10 booths x $1495 Government or Corporate Exhibitors $ No. of 6 x 10 booths x $995 Nonprofit Organizations $ Terms and Conditions The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor s activities on the hotel s premises and will indemnify, defend and hold harmless the Hotel and the WIFLE Foundation, Inc., its owner, and its management company, as well as their respective agents, servants, and employees from all losses, damages and claims. All exhibitors are subject to final approval by WIFLE, which reserves the right to reject an application or grant of an exhibit booth at anytime. Payment Terms Full payment is due June 1, Cancellation of space at any time will result in a $75 cancellation fee. Forms of payment include check, Visa, MasterCard, American Express and Discover. Make checks payable to WIFLE Foundation, Inc. Card Number: Exp: / Security Code: Name on Card: Billing Address: Signature Date: Fax the completed exhibitor contract form to Michelle Manire, or to wifle2012@wifle.org. If paying by check mail the check with a 2 nd copy of the form to WIFLE Foundation, Inc., 2200 Wilson Blvd., PMB 204, Suite 102, Arlington, VA Please register online or return this form by June 1, 2012 WIFLE Foundation, Inc. Michelle Manire, Conference Manager Phone: Fax: wifle2012@wifle.org

2 Annual Leadership Training Conference 2012 WIFLE Exhibition Information Conference Annual Leadership Training Conference 2012 Conference Dates Monday, June 25 Thursday, June 28, 2012 Exhibition Dates Monday, June 25 Wednesday, June 27, 2012 Exhibit Schedule Monday 6pm 8:30pm, Tuesday 7:30am 5pm, Wednesday 7:30am 3pm Location Buena Vista Palace Hotel 1900 Buena Vista Dr. Lake Buena Vista, FL Exhibit Hall Event Center Booth Sizes 6 X 10 Booth Price $1495 Government or Corporate Exhibitors $995 Nonprofit Organizations Registration & There are two ways to register for an exhibition booth Payment 1. Visit to register online (full payment is required). No space will be reserved until full payment has been received. 2. Complete the one-page exhibitor form and fax the form to Michelle Manire, or to wifle2012@wifle.org. Booth Amenities Booth Add Ons Booth Assignments Contact & On Site Coordinator Hotel Exhibitor Contact Shipping Information Set-Up (Load-in) Tear-Down (Load-out) Confirmations If paying by check make checks payable to the WIFLE Foundation, Inc. Mail to: 2200 Wilson Blvd., PMB 204, Suite 102 Arlington, VA Each booth receives a 6ft. draped table, 2 chairs and 2 exhibitor badges Booth add ons such as electrical, internet access, phone lines may be purchased directly through the hotel. A credit card authorization form has been attached. Please fill out the attached document for the add ons you require and forward the document and credit card authorization form to Michelle Manire, Conference Manager at wifle2012@wifle.org. All add ons are at the exhibitor s expense. All booth assignments will be made by WIFLE personnel Michelle Manire WIFLE Conference Manager Phone: Fax: wifle2012@wifle.org Cindy Ellis Assoc. Director of Meeting and Conference Services Phone: (407) cellis@luxuryresorts.com See attached document Monday 8am 4pm Wednesday 3pm 6pm Thursday 8am 12n Confirmations will be mailed via

3 WIFLE Annual Leadership Training Conference 2012 EXHIBITOR ORDER FORM Group/Exhibitor Name: Function Dates: Company Name: On-Site Contact: Phone Number: Fax Number: Booth # / Room: (to be assigned by WIFLE) Shipping Requirements A handling fee of $10.00 per box ($100 per pallet) will be assessed on all incoming and outgoing packages. Shipping request forms are available on-site for return shipment. The hotel will accept packages (3) day prior to the conference. Packages that are shipped to the hotel should be addressed as follows: Buena Vista Palace Hotel 1900 Buena Vista Dr. Lake Buena Vista, FL Attn: (Guest/Exhibitor receiving package) Hold for Arrival on (Date of recipient s arrival) Convention Name / Vendor Name Engineering Requirements Quantity Item Required Charge per day Remarks Power Strips $15.00 each / per Required for Standard Outlet Usage day Extension Cord(s) $15.00 each / per Required for Standard Outlet Usage day Banner Hanging $20.00each banner All electrical and power needs must be reserved ahead of time to guarantee availability, Individual outlets may not be available. No materials are to be fixed to any permanent hotel furnishing or structure with nails, tape, staples, etc. High Speed Internet/Audio Visual Equipment & Services/Electrical See order forms below All Services listed above do not include Service Charge or Sales Tax. Audio Visual and or High Speed Internet Access can be arranged through Presentation Services; Contact: Robert or rfeigel@psav.com. Loading of equipment is only permitted at the hotel loading dock at the lower level of the hotel. Front door access is not permitted Please fax or your requests to Michelle Manire, WIFLE Conference Manager. Fax: OR wifle2012@wifle.org DUE JUNE 4, 2012

4 WIFLE 2012 Annual Leadership Training Conference June 25 28, 2012 Buena Vista Palace, Lake Buena Vista, FL Conference Exhibition Opportunities WIFLE would like to cordially invite companies and organizations to participate in the 2012 Annual Leadership Training Conference and register to be an exhibitor at the three-day exhibition in Lake Buena Vista, FL. The booth costs and benefits of exhibiting are outlined below. For exhibit inquiries, please contact the WIFLE Conference Manager, Michelle Manire, at or Introduction Your Opportunity Attendee Profile Attendee Demographics WIFLE is an outgrowth of an interagency committee formed by the Department of Treasury and the Department of Justice in In June 1999, WIFLE was established as a non-profit organization. In 2006, the WIFLE Foundation, Inc. was established to educate the agencies and the general public about the issues facing women in federal law enforcement. As an exhibitor at the 2012 Conference, you will have the opportunity to reach a nationwide audience of culturally diverse, professional women and men. Attendees are mainly Federal law enforcement officers, criminal investigators, special agents, forensics specialists, inspectors, managers, attorneys and administrators. Many are in positions authorized by Congress to carry firearms. Most of the registrants are women, who are well educated, healthy, and physically fit. They range from years of age with a typical income ranging from $40,000 to $150,000 per annum. Agency executives and high-level management officials, empowered to make procurement decisions, are also participants. Registrants attend from throughout the United States. Some agents from foreign posts of duty also attend. The attendees represent more than 60 Federal law enforcement agencies. Number of Attendees Booth Price Over 600 registrants and guests are expected to attend the 2012 Conference. $1495 Government or Corporate Exhibitors $995 Nonprofit Organizations Exhibition Dates Monday, June 25 Wednesday, June 27, 2012

5 Partners In Show! Please fax completed form to or to EXHIBITOR HIGH SPEED INTERNET AND AUDIOVISUAL SERVICES ORDER FORM CUSTOMER INFORMATION Company Name: Location/Booth Number: Show Name: Show Dates: Billing Contact Name: Phone Number: Billing Street Address: On-Site Contact Name: City, State & Zip: Address: INTERNET SERVICES (Charged no more than two days in a single week) High Speed Internet Connection Static IP Address (Per Computer, Per Day) A/V EQUIPMENT (Charged no more than three days in a single week) (2) Powered Speakers with Mixer Wireless Microphone DVD or VHS Player 54" AV Cart w/ Drape 32" Monitor/TV LCD Projector 4000 Lumen 6' Projection Screen 17" LCD Flat Monitor 21" LCD Flat Monitor 42" Plasma Monitor 50" Plasma Monitor Chrome Post Stand Laptop 2Ghz/20gb/Win XP Laser Printer (B/W) (weekly charge) QTY DAYS RATE TOTAL x x $ = $ x x $ = $ QTY DAYS RATE TOTAL x x $ = $ x x $ = $ x x $80.00 = $ x x $20.00 = $ x x $ = $ x x $ = $ x x $50.00 = $ x x $ = $ x x $ = $ x x $ = $ x x $ = $ x x $ = $ x x $ = $ x x $ = $ Service Charge 23% $ Sales Tax 6.50% $ ESTIMATED GRAND TOTAL $ RENTAL POLICY PAYMENT INSTRUCTIONS All equipment to be in operating condition upon delivery. If Please indicate method of payment. This section must be completed before your order a malfunction is experienced in operation, the problem must be reported immediately. We will replace or repair the equipment. We are not responsible for problems can be processed. A credit authorization is requested as a deposit against additional services and/or labor. Payment of any balances may be made by company check upon presentation of statement while at the event. However, a credit card authorization reported after the rental period. Clients are responsible for must be on file. Any balances outstanding as of move-out will be charged to your all items while in their use; this includes damage, loss, account theft, or vandalism. Repair or replacement costs will be charged. Cancellation of Equipment: 48 hour notice of cancellation is required for rental equipment or a fee of 50% of the normal one day rental rate will be charged. If equipment is delivered, client will be charged the normal one-day rate.prices are based on current rates and are Credit Card Type: Amer. Express Visa MasterCard subject to change without notice.all equipment is on a daily rate per-room/booth basis. Card # Exp. Date: Card holder name: Signature: Total Equipment Rental (Including tax and service charge): $ For additional custom quotes or for questions, contact: Phone: Fax: ALL EQUIPMENT CANCELLATIONS MUST BE RECEIVED AT LEAST 48 HOURS BEFORE THE START OF YOUR SHOW TO AVOID A ONE DAY MINIMUM CHARGE. Please Note: If you are tax exempt please fax your tax exempt certificate with this order form.

6 PH: (407) ELECTRICAL ORDER FORM MAIL TO : EDLEN ELECTRICAL Rocket Blvd. Orlando, FL FAX TO : (407) Tel. (407) support@edlenelectrical.com ELECTRICAL OUTLETS Approximately 120V A.C. 60 Cycle Advance Order Regular 120 VOLTS QUANTITY PRICE PRICE WATTS (5 AMPS) WATTS (10 AMPS) WATTS (15 AMPS) WATTS (20 AMPS) For Outdoor Events 20 AMP Minimum Required ELECTRICAL SERVICE CONNECTIONS Approximately 208V A.C. 60 Cycle 208 VOLTS SINGLE PHASE Labor of 1 1/2 Hrs./Hook-up & 1 Hr./Dismantle will be charged for 208 Volt Services 20 AMPS 30 AMPS 60 AMPS 100 AMPS 208 VOLTS THREE PHASE 20 AMPS 30 AMPS 60 AMPS 100 AMPS 200 AMPS 400 AMPS EXTENSION CORDS (Electricity Not Included) SINGLE OUTLET QUAD OUTLET/POWER STRIP ST Mon.-Fri. 8:00am - 5:00pm (Except Holidays) OT Mon.-Fri. 5:00pm - 8:00am (Sat) DT Mon.-Sat. 12am - 8am (Sun / Holidays) LABOR COST Labor of 1 1/2 Hrs./Hook-up & 1 Hr./Dismantle will be charged for 208 Volt Services SPECIAL REQUIREMENTS Dedicated Circuit or 24 Hour Service Required? yes no If yes, double electrical outlet or electrical service connection charge. Rental Rates quoted cover any portion of a (7)seven day consecutive period. There is a minimum labor charge of (1 1/2) one and a half hours for hook-up and (1) one hour to dismantle for special events, island booths and 208 Volt services RATES FOR HIGHER WATTAGES, VOLTAGE OR SPECIAL LIGHTING ON REQUEST- SPECIAL HANGING OR INSTALLATION DONE ON TIME AND MATERIAL BASIS. SPECIAL INSTRUCTIONS ISLAND BOOTHS A scaled floor plan must accompany orders showing locations of electrical outlets, connections and lighting equipment. (SEE REVERSE SIDE FOR TERMS AND CONDITIONS) REAR STANDARD BOOTH Make all checks payable to PSAV. All credit cards will be processed by PSAV. Mastercard VISA AMX CHECK SUBTOTAL $ 6.5% FL SLS TAX TOTAL DUE $ PAYMENT MUST ACCOMPANY ALL ORDERS 10 BUSINESS DAYS PRIOR TO SHOW SET UP FOR DISCOUNT PRICE TO APPLY Credit Card# Cardholders Name (Print) Authorized Signature EXP DATE ALL ORDERS MUST BE PAID IN ADVANCE ON U.S. BANKS BUENAVISTA PALACE NAME OF SHOW NAME FACILITY FIRM NAME SHOW DATES BOOTH # ADDRESS CITY, STATE, ZIP SIGNATURE TELEPHONE# FAX# PRINT NAME ON-SITE CONTACT CELL PHONE 01/09 WHITE - EDLEN YELLOW - CUSTOMER PINK - PSAV

7 Credit Card Consent / Security Deposit Form PSAV LOCATION NUMBER: Property Name: Credit Card Type: American Express Discover MasterCard Visa Credit Card Number: Exp Date: Security Code Customer PO: (If no Purchase Order # provided use location # and Order ID XXXX XXXX) Cardholder s Name: (As it appears on credit card) Cardholder Billing Address: Zip Code (REQUIRED): City, State: Cardholder address: Customer Name: (Name as it should appear on the invoice) Invoice/Order Number(s): I, (please print), certify the above information to be true and correct to the best of my knowledge. As the cardholder, I am authorizing the above credit card account to be charged for the attached order and any additional amounts incurred as a result of all show site changes ordered by my representatives and/or place my card on file for Security Deposit purposes in the event of payment default, cancellation fees or damages/losses owed per PSAV Terms and Conditions See Terms and Conditions. SignatureDate 2009 PSAV Presentation Services All Rights Reserved.