ASHRAE VANCOUVER ISLAND CHAPTER #145. ASHRAE Vancouver Island Tradeshow April 22, 2016

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1 ASHRAE VANCOUVER ISLAND CHAPTER #145 ASHRAE Vancouver Island Tradeshow April 22, 2016 Dear Prospective Exhibitor: We are pleased to invite you to participate in the ASHRAE Vancouver Island, 2016 Tradeshow sponsored by ASHRAE Vancouver Island Chapter, a show offering the latest products and technologies to our industry. Show Date: Friday, April 22, 2016 Location: Delta Ocean Pointe Resort 45 Songhees Road, Victoria, BC WHO WILL ATTEND? Your Customers Mechanical Consulting Engineers Government Contractors Architects Owners Students Show attendance will be encouraged through industry advertising with announcements by ASHRAE, CHRAW, SMACNA, MCA, HVCI, HRAI, BOMA, Wholesalers and Chapter Meetings.You will be supplied with a quantity of forms for advance registration to hand out to your customers to encourage their attendance. There are a limited number of booths available and we urge you to fill out and submit the enclosed Registration Form as soon as possible to ensure the best booth selection. Here are a few items to keep in mind: 1. The Trade Show will be open to the public on Friday, April 22, 2016, from 9:30 a.m. to 4:30 p.m. 2. You may set up your booth on Thursday, April 21, 2016 from 2:00 p.m. to 8:00 p.m. or on Friday morning from 7:00 a.m. to 9:00 a.m. Premium Tradeshow Booth setup is Friday morning from 7:00 a.m. to 9:00 a.m. Note: Loading doors are 7ft. wide by 7ft. high. There is free underground parking. A parking lot is available at the loading doors in the event that you have a large display that cannot be accommodated in your booth space.

2 3. Your booth(s) must be removed by 8:00 p.m. on Friday April 22, Booth numbers are assigned on a first paid and registered basis. We will try to accommodate your booth location preferences. Maximum 2 booths per exhibitor as per ASHRAE regulations. The maximum number of exhibitors in your booth at one time is A Chapter dinner meeting will be held on Thursday evening at the Delta Ocean Pointe Resort. We recommend you register at the time of sending in your exhibitor registration. Details will be announced in the advertising brochure. 6. In addition to the show, seminar(s) will be held Friday at the Delta Ocean Pointe Resort. Details will be announced in the advertising brochure. 7. We have a block of rooms at the Delta Ocean Pointe Resort at a special show rate of $ based on single or double occupancy. As well, a special extended offer is being supplied by the Delta Ocean Pointe Resort to stay three days before and three days after the event at the same rate. The supply of rooms available for Wednesday to Saturday evenings are limited. It is important that you book by early to ensure space. You must ask for the ASHRAE VANCOUVER ISLAND CHAPTER TRADE SHOW rate when booking. 8. Booths are 8 ft. x 10 ft. and 6 ft. x 10 ft. We will include backwall, sidewalls, and one 750-watt single power outlet. If you require other display services such as tables, chairs, or electrical lighting, etc. you may order these through our display company, Island Displays Note: The electrical inspector will inspect your display. Please ensure all your electrical products have been inspected and are approved by an accredited agency for British Columbia, Canada, (i.e. CSA and CUL). 9. Please review Attachment No. 1 for other details. 10. Special offer for early bookings, if you book trade show space prior to March you will receive 1 free $50 dinner invite for the Thursday evening social and entertainment This is the only total HVAC-Refrigeration Trade Show on the Island that will provide you with an opportunity to advertise your products to key people in the industry. We look forward to your participation. Yours truly, Matt Cronmiller Trade Show Committee Chair ASHRAE Chapter #145 Vancouver Island, BC matthew.cronmiller@viha.ca ashrae145@gmail.com Ph:

3 ASHRAE VANCOUVER ISLAND CHAPTER American Society of Heating, Refrigerating and Air Conditioning Engineers Attachment 1 1. This Attachment forms part of the Exhibitor Registration Form and is an agreement between the Vancouver Island Chapter of the American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE-VANCOUVER ISLAND CHAPTER) and the applicant (Exhibitor), for the Trade Show to be held at the Delta Ocean Pointe Resort. 2. ASHRAE Vancouver Island Chapter agrees to provide one or two booths (as indicated) to the Exhibitor for the purpose of displaying the exhibitor s products and/or services during the Trade Show on April 22, ASHRAE Vancouver Island Chapter will arrange for the Delta Ocean Pointe Resort to be available for Exhibitor booth move in/set up thursday, April 21, 2016, between 2:00 p.m. and 9:00 p.m. and between 7:00 a.m. and 9:00 a.m. Friday, April 22, ASHRAE Vancouver Island Chapter will arrange for the Delta Ocean Pointe Resort to be available for Exhibitor booth move out between 4:30 p.m. and 8:00 p.m., Thursday, April 10, 2014, concurrent with booth dismantling. Exhibitor materials (including debris) not removed by 8:00 p.m. will be removed from the Delta Ocean Pointe Resort with a minimum fine (paid by the Exhibitor) of $ ASHRAE Vancouver Island Chapter will provide 8-ft. high draped backwall, 3-ft. high draped sidewalls, and one 750-watt single power outlet. 6. Additional tradeshow services (such as rental of furnishings, extra electrical/lighting, etc.) required by the Exhibitor do not form part of this agreement but, if required, must be arranged through Commonwealth Special Events. 7. Should the Exhibitor cancel this agreement, the Exhibitor agrees to pay the total fee set out on the Registration Form. If ASHRAE Vancouver Island Chapter is able to rerent the booth space, a refund of the amount paid, less a 25% administration charge, will apply. 8. Booth locations will be assigned in the order of paid registrations. Location requests indicated by the Exhibitor will be considered by ASHRAE Vancouver Island Chapter, but not guaranteed. 9. The sponsoring Chapter does not and will not endorse any of the products or services displayed.

4 ASHRAE VANCOUVER ISLAND CHAPTER #145 A Trade Show Presented by American Society of Heating, Refrigerating and Air Conditioning Engineers Vancouver Island Chapter 145 April 22, 2016 REGISTRATION FORM Company Name Contact Address Street City Postal Code Phone Fax Booth(s): Refer to attached floor plan (Maximum two booths permitted per company) 6 ft x 10 ft $ $ 8 ft x 10 ft $ $ Premium 6 ft x 10ft $ $ 8 ft x 10ft $ $ TOTAL TRADESHOW $ ASHRAE VANCOUVER ISLAND CHAPTER DINNER MEETING Thursday, April 21, :30 PM Delta Ocean Pointe Resort, Harbor Room Price - Members & Non-Members - $50.00 per person (Payable in advance with Show registration - Space is limited) Please register $ $ $ $ TOTAL DINNER MEETING $

5 ASHRAE VANCOUVER ISLAND CHAPTER #145 I have read the terms and conditions noted on Attachment 1 and agree to abide by them. Authorized Signature Title Date Matt Cronmiller Tradeshow Committee Chair ASHRAE Chapter #145 Vancouver Island, BC Matthew.cronmiller@viha.ca ashrae145@gmal.com Ph: Mail Registration Form (2 pages) and Cheque Payable to ASHRAE, VANCOUVER ISLAND CHAPTER To OR Register and pay On-Line at:

6 Floor Plan for Trade Show April 22, 2# 3#! 4# 1# 5# 6# 13# 14# 15# 16# 17# 18# 7# 8# 12# 11# 24# 23# 22# 21# 20# 19# 9# 10# 25# 26# 7! 29# 28# 27#!

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