Position Description. Management Accountant. Business unit: Responsible to: Position purpose: Direct reports: Financial delegation:

Transcription

1 Position Description Management Accountant Business unit: Responsible to: Position purpose: Intelligence Community Shared Services Team Leader, Business Analysis The Manager Accountant exists to provide GCSB and NZSIS with management accounting services. This position also contributes to the provision of timely, relevant and accurate planning, budgeting, forecasting and reporting, to support effective decision making of the GCSB Board, NZSIS SLT and Cost Centre Managers. Direct reports: Financial delegation: Intelligence Community Shared Services (ICSS) overview None None ICSS s vision is supporting and enabling the New Zealand Intelligence Community shared outcomes through the provision of timely and trusted corporate advice and specialist services. The ICSS Group provides strategic leadership in the provision of corporate support to enable NZSIS and GCSB to jointly and individually deliver the outcomes as defined in the Joint Statement of Intent, joint 4 year budget plan and the strategic plans of both agencies. ICSS enables the business through alignment of its service delivery with the organisations strategic framework and supports the achievement of mission focused outcomes. ICSS provides effective and efficient common structures, systems and services to support high performance in NZSIS and GCSB. Remuneration indicator: Pay-Group I, Customer Facing/ Advisory $69,814 -$87,267 (fully effective) Date evaluated: February 2015 PAGE 1

2 GCSB mission and values Our mission Protecting and Enhancing New Zealand s Security and Wellbeing. Our values Respect, Commitment, Integrity, Courage. NZSIS mission and values Our mission Leading edge intelligence for a safe and thriving New Zealand. Our values Cooperation, Integrity, Professionalism, Respect Functional relationships Functional relationships External contacts: Treasury Audit New Zealand Other Government agencies Sector peers and peer groups DPMC Finance professionals (or their counterparts) in the public sector or the wider intelligence community Internal contacts: CFO Team Leader, Financial Services Financial Accounting and Purchasing and Contracts teams Team GCSB and NZSIS Cost Centre Managers, Assistant Director and Deputy Directors, Regional Managers and Administrators Business Service Manager Key result areas The position of Management Accountant encompasses the following major Key results areas: Financial Planning, Budgeting, Forecasting and Reporting Salary Forecasting and Reporting Compliance and Internal Controls Internal Reporting Requirements Management Accounting Support Month End Accounts Financial/Expenditure Analysis and Support External Reporting Requirements Relationship Management PAGE 2

3 The requirements in the above Key Result Areas are broadly identified below: Financial Planning, Budgeting, Forecasting and Reporting Provide high quality, timely financial and business information, analysis, insight and advice to the assigned Cost Centre Managers and other stakeholders on financial planning, budgeting, forecasting and reporting. Assist with the development and delivery of the GCSB/NZSIS annual planning, budgeting and forecasting process, including assessment of operating and capital proposals. Advising and supporting Cost Centre Managers on financial issues that arise, through the budgeting and reporting processes and ad hoc queries. Develop appropriate Bi360 templates for managing consolidated budgeting, planning, forecasting and reporting. Maintain the Bi360 budgeting, reforecasting and reporting templates, and ensure it will deliver the agreed annual budgeting and forecasting approach and associated reporting needs. Assist Cost Centre Managers to identify possible risks, opportunities/savings or issues/cost pressures and putting effort into contingency planning and strategies to minimise financial risk. Ensuring all internal and external reporting requirements for the assigned cost centres are met. Identify and implement ongoing process improvement initiatives for financial planning and budget areas Perform a thorough review of Cost Centre Manager monthly financial reports, validation and ensuring consistent, accurate and timely reporting. Ensuring that assigned Cost Centre managers understand finance timeframes, requirements and expectations. Assisting with the development of business proposals within assigned Cost Centre Managers. Ensuring that the assigned cost centres have all the financial information and advice required for sound business decisions. Building and maintaining relationships with client managers to the extent that advice and information given is trusted and relied upon. Salary Analysis, Forecasting, Reporting and Reconciliation Assist the Team Leader Business Analysis in the delivery of salary forecasting and reporting to GCSB and NZSIS, including Prepare and review monthly salaries reports to identify actual versus budget variances and investigate variances in a timely manner. Consolidated payroll reporting & analysis, for GCSB and NZSIS including FTE calculations, planned recruitment and analysis. Tracking of Leave Liability, Time Off In Lieu and other significant leave balances. End of month aggregation of leave types. Review and reporting on liability movements for the monthly report. Salaries reconciliations from PayGlobal to NAV completed on time and any variances are investigated and explained where necessary. Management Accounting Support for Cost Centre Managers and Deputy Directors Provide Management Accounting Support to all Cost Centre Managers, Deputy Directors to GCSB and NZSIS, including: Budget and rolling forecast coordination and review Ad hoc queries / Financial modelling assistance Financial/Management training such as Financial Delegation (as required) Continually review work practices, to maximise the financial performance of GCSB/NZSIS. Assist Financial Accounting Team to ensure the Financial internal control framework is adhered to. Compilation of annual budget pack for GCSB Board and NZSIS Senior Leadership Team.t to line managers in completing their components of the budget and reforecast. Undertake process reviews and assist with operational & financial reviews including audits (internal and external). PAGE 3

4 Month End / Year End Accounts Cost centre accruals posted on time and to audit requirements. Variance analysis and coding corrections journal posted on time and to audit requirements. Assist Team Leader Financial Accounting with compilation of GCSB/NZSIS annual reports where required. Financial/Expenditure Analysis and Support Review Capital requests/business Cases and where necessary assist with Cost-Benefit analysis and/or DCF/NPV analysis Provide high quality and timely analytical support for GCSB/NZSIS projects, strategic initiatives, business development proposals and other initiatives Provide sundry reports and financial analysis to stakeholders as requested. Provide financial reviews (e.g. value for money, efficiency, cost pressures/savings exercises etc) Provide analysis of all sensitive expenditure such as, training, travel etc in a timely manner which meets needs of NZSIS Leadership Team and GCSB Board and Cost Centre Managers. Internal Reporting Requirements Provide internal reporting requirements to all Cost Centre Managers, Deputy Directors to GCSB and NZSIS, including Cost Centre Reports Salaries Reports GCSB Board Report Tables and Graphs NZSIS SLT Report Tables and Graphs Other adhoc reports as required External Reporting Requirements: Treasury Reporting Provide external reporting requirements to Treasury, including Assist Team Leader Business Analysis with the planning, management, delivery and submission of Budget Updates and in accordance with treasury guidelines Assist Team Leader Business Analysis with the preparation of robust financial data for the annual budget estimates process of appropriations for the Crown Provide responses to Select Committee and Parliamentary questions in a timely manner. Prepare and submit baseline updates, estimates budget and forecast track exercises in CFISNet. Develop and maintain systems and processes to ensure integrity of all relevant data and appropriations provided to the CFIS is accurate Assist Team Leader Business Analysis to develop and maintain systems and processes to ensure the single line appropriations for GCSB/NZSIS is not unappropriated. Assist Team Leader Business Analysis, when required, to develop and prepare the (monthly) consolidated NZIC Financial Performance Report and associated analysis and insight to Treasury in a timely manner Liaise with other teams within Finance to ensure an integrated approach to financial planning and reporting Compliance and Internal Controls Provide compliance and internal controls services to GCSB and NZSIS, including Ensure that non-compliance issues with policies and procedures are reported to the Team Leader Business Analysis as soon as possible, and are actively managed to resolution Relationship Management Develop and maintain a customer-focused approach to the delivery of timely, accurate, appropriate financial information and advice Foster the development of positive relationships with the organisation Represent the Finance Group and Department by maintaining effective professional relationships with internal and external stakeholders which enhance the integrity and credibility of the Departments financial reporting PAGE 4

5 Other Assist and provide back-up support to other members of the team and others within the Group as required. Precise performance measures for this position will be developed in discussion between the jobholder and manager as part of the performance development and review process. It is also expected that you will undertake other duties that can be reasonably be regarded as relevant to the position, your experience and capability. Person specification This section is designed to capture the expertise required for the role at the 100% fully effective level. (This does not necessarily reflect what expertise the current jobholder has.) This may be a combination of knowledge, experience, key skills, attributes, job specific competencies, qualifications or equivalent level of learning,. Qualifications Essential: Tertiary qualification in accounting, or equivalent or Working towards ACA/CA qualifications. Desirable: ACA or CA qualified Evidence of maintaining continuous professional development is desirable Knowledge/experience/skills Essential: 2-3 years experience in equivalent Management Accounting role Demonstrated knowledge of Government and Parliamentary processes, conventions, structure and functions and their relationship with the Department Experience using modelling and forecasting tools for analytical review (e.g. excel) and techniques (e.g. Vlookup, Pivot Tables, Macros) Desirable: Strategic capability - thinks beyond immediate issues to consider the long term and broader implications; develops and explains possible future scenarios; identifies risks and anticipates long term opportunities and threats NAV experience Intermediate-Advanced Excel skills. FMIS / Payroll systems. An in-depth understanding of: financial reporting and accountability requirements, financial management and processes in the Public Sector PAGE 5

6 Strong people skills and the ability to communicate with, and gain the trust and respect of, staff of all levels within a large organization Ability to interact and work with internal and external stakeholders The ability to work under pressure and with little supervision to meet deadlines, set priorities and meet the requirements of management Personal attributes Attention to detail with high level of accuracy and well developed numeracy skills. Excellent written and oral communication skills, including building and maintaining strong working relationships with internal and external stakeholders. Self-motivated and a team player. An ability to use initiative An ability to work under pressure. Highly developed organisation and time management skills. Demonstrated high levels of integrity and an ability to obtain and maintain a TSS security clearance. Core competencies Core competencies are based on and consistent with our values. They describe qualities that are common requirements for all GCSB and NZSIS staff at differing levels in the organisation, irrespective of their specialist skills or the particular requirements of their job. They are complemented by specialist competencies, which (where applicable) are set out in individual performance agreements. All employees are measured against the following core competencies as part of performance development and review: Security Teamwork and leadership Results focus Communication and knowledge sharing Professionalism Innovation Customer focus In addition collaboration in the New Zealand Intelligence Community is critical for success in GCSB and NZSIS roles. Employees will also be measured against their ability to work together in the NZIC to achieve outcomes. PAGE 6

7 Changes to position description Positions in the GCSB and NZSIS may change over time as the organisation develops. Therefore we are committed to maintaining a flexible organisation structure that best enables us to meet changing market and customer needs. Responsibilities for this position may change over time as the job evolves. Such change may be initiated as necessary by the manager of this position. This position description may be reviewed as part of planning for the annual performance cycle. Health and safety GCSB and NZSIS are committed to providing a healthy and safe work environment and management practices for all employees. Employees are expected to share this commitment as outlined in the Health and Safety in Employment Act by taking all practicable steps to ensure: a. The employee s safety while at work; and b. That no action or inaction of the employee while at work causes harm to any other person. Knowledge management Employees are responsible for ensuring that all business records created are accessible and stored in the correct manner according to GCSB and NZSIS record keeping policy, standards, and procedures. Employee: Date: Manager: Date: PAGE 7