Manager HR Systems and Analytics

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1 Manager HR Systems and Analytics Human Resources Group, Shared Services Branch The Manager HR Systems and Analytics is responsible for managing all HR systems including the development and the implementation of system strategies and the day to day management and maintenance of systems and data. A key focus of the role is on how best to integrate and leverage HR systems to drive increased selfservice capability. The role is also responsible for maximising the use of people data, providing analytics and insights to both inform the development of workforce strategies and plans, and to measure organisational performance. Reporting to: Director Human Resources Location: Wellington What we do matters our purpose Our purpose is to serve and connect people, communities and government to build a safe, prosperous and respected nation. In other words, it s all about helping to make New Zealand better for New Zealanders. How we do things around here our principles We make it easy, we make it work Customer centred Make things even better We re stronger together Work as a team Value each other We take pride in what we do Make a positive difference Strive for excellence Working effectively with Māori Te Aka Taiwhenua our Māori Strategic Framework enables us to work effectively with Māori. We accept our privileged role and responsibility of holding and protecting the Treaty of Waitangi / Te Tiriti o Waitangi.

2 Systems Development Provide thought leadership on the HR systems strategy to support the delivery of the departments workforce strategy Develop systems strategy together with TSS for the long term utilisation of DIA s various HR systems taking into consideration all of government developments in HR systems capability and DIA s long term requirements for data capture, self-service, reporting and analysis Manage implementation of initiatives and programmes focused on maximising the use of current systems in delivering increased access to selfservice and supporting HR service delivery Develop automation to create efficiencies, such as online activities and use of technology within HR Data Analytics Manage implementation of initiatives and programmes focused on maximising the use of information and data within HR systems for enhanced data analysis, insights and decision making Improve the quality and accessibility of HR information to meet the needs of the business Develops and maintains reporting frameworks for delivering data and information to inform development of workforce strategies, organisational performance reporting and insights to ELT and providing management reports to support the business to deliver on workforce strategies Collaborates with subject matter experts across HR, Finance, Strategy and Governance to promote data governance and stewardship, and to improve overall strategic and operational performance and insight. Supports the Human Resource leadership team to identify business challenges and use data analysis to help influence changes to the operations, process or programs HR systems are designed to meet business needs now and into the future Efficiencies have been gained across the business due to automation of processes The Reporting framework provides meaningful data that assists the SLT across DIA with the development and the delivery of workforce strategies Page 2 of 5

3 People Leadership Lead all team members in a manner which creates a culture and environment that are customer focused, proactive and consistent with the values of the Department, inspiring staff to deliver high level performance Provide coaching and feedback to team members Recruit, lead and manage the team in line with HR guidelines and the people leader profile of the DIA capability framework. Undertake regular DIA culture and engagement activities with the team. Member of HR Leadership team Works with the Director HR and HR management team to develop and drive DIA s 4 year people plan Contributes to the development of HR strategic objectives, priorities and business plan Provides Thought leadership Works together with the HR Leadership team to maintain oversight of key risk areas within the HR group to ensure they are appropriately mitigated Participates as a member of the HR Leadership team taking a whole of HR view and providing leadership to the wider HR Group. Stakeholder and Relationship Management Develop strong working relationships with other shared services partners and managers to ensure a coherent and joined up approach to the delivery of shared services Develops a thorough understanding of strategic objectives and plans for the Shared Services Branch in order to ensure their approach and advice is aligned and consistent with other shared service partners. Builds relationships with customers to understand the business context in which workforce strategies and plans are developed. Builds relationships with external service providers, to ensure an efficient use of resources to assist with developing and implementing system strategies. Behaviour as a people leader in line with DIA Capability framework Regular culture and engagement initiatives are undertaken High performing and high potential staff are effectively recruited, developed, supported and retained. The performance and development of staff within the team is appropriately planned and managed in accordance with DIA process and business needs. DIA people plan has been designed to meet the needs of the business now and into the future HR strategies are in alignment with the Department strategic priorities and objectives Steps have been taken to mitigate risk areas within the HR group A joined up Leadership team who are consistent in their approach Joined up services that add value to the business. HR services that are designed with the customer at the centre. Better value for money in the use of external service providers. Page 3 of 5

4 Advise Collaborate with Influence Inform Manage/ lead Deliver to The Department of Internal Affairs Health and safety (for self) Work safely and take responsibility for keeping self and colleagues free from harm Report all incidents and hazards promptly Know what to do in the event of an emergency Cooperate in implementing return to work plans Health and safety (for team) Inform, train and equip staff to carry out their work safely Ensure prompt and accurate reporting and investigation of all workplace incidents and injuries Assess all hazards promptly and ensure they are managed A safe and healthy workplace for all people using our sites as a place of work. All requirements of DIA s Health and Safety policy and procedures are met. Who you will work with to get the job done HR Director HR Leadership team HR Service Delivery team HR Systems and Analytics team Internal HR Business Partners Shared Services Business groups TSS Finance, Strategy & Governance Payroll team SSC External HRMIS software providers Remuneration survey providers Your delegations as a manager Human Resources and financial delegations D Direct reports 1-5 Your success profile for this role At DIA, we have a Capability Framework to help guide our people towards the behaviours and skills needed to be successful. The core success profile for this role is People Leader. What you will bring specifically Experience: Delivery of high quality HR information, analysis and reporting Previous experience being part of a Page 4 of 5

5 Your success profile for this role Keys to Success: Setting expectations Encouraging innovation Building effective teams Identifying talent and developing others Motivating others to achieve results Developing business acumen What you will bring specifically leadership team Experience and demonstrated knowledge of HRMIS systems in particular PS Enterprise Experience in effectively managing a wide range of relationships Effectively communicating the interpretation of data for a wide range of audiences Knowledge: Knowledge and understanding of business strategy and drivers High level understanding of government decision making and operating procedures Knowledge of and experience in financial and business management processes including strategy development, business planning and delivering on outcomes Skills: Information analysis and management Sound planning and time management skills Ability to logically analyse a problem from different perspectives and generate potential solutions that are practical and effective. Other requirements: Tertiary level qualification in HR or data analysis related discipline Page 5 of 5

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