EXTERNAL ADVERTISEMENT: DIVISION: TECHNOLOGY MANAGEMENT SERVICES

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1 1. The posts contained in this circular are vacant at national level for appointment purposes as contemplated in National Instruction 6 of 2005, and will also be advertised externally in the Sunday Times and City Press / Rapport on The generic minimum requirements applicable to all posts unless specified differently are as follows: Competency in post specific core functions of the advertised post. *Fluency in at least two official languages of which one must be English. *Senior Certificate/Grade 12. *Computer literacy (MS Word, MS PowerPoint and MS Excel), interpersonal communication (verbal and written) and organizational skills. *All posts reflected in this advertisement will be filled in terms of the Public Service Service Act, 1994 (Act No. 13 of 1994), NATIONAL LEVEL: PRETORIA Component: Administration Clerk: Management Information and Strategic Planning Management Information and Strategic Planning (2 posts) Office of the Divisional Commissioner TMS36/2014 Assist with the consolidation of generic and specific management information strategic monitoring and evaluation purposes. Type letters, reports, minutes and audit responses. Assist in organising strategic planning and review sessions. Perform general administration duties. Personnel Officer: Human Resource Management (Public Service Act, Act 1994) (2 posts) Support Services TMS37/2014 Page 1 of 7

2 Post Requirements: *Be in possession of Senior Certificate (Grade 12);*Have a certificate in Human Resources/Public/Business Management/Public Administration or related fields;*a higher qualification in the specific field or an internship in the Public Service as well as an appropriate/relevant experience in the field of the post and competency in MS Word, Excel and PowerPoint will be an advantage. Core Functions Coordinate and administer training provisioning within the Division. Coordinate the skills audit process of personnel within the Division. Assist in the compilation of the Workplace Skills Plan for the Division. Registration / Capturing of the information related to Performance Planning and Performance Appraisal for the personnel within the Division. Coordination of audits related to performance management within the Division. Assist with the Coordination of the Employment Equity for the Division. Registration / Capturing of the information related to leave, grievance and personal records for the personnel within the Division. Process service terminations within the division. Assist with the Coordination of processes related to recruitment, selection, appointments as well as promotions. Registration Administration Clerk: Financial and Administration Services (Public Service Act, Act 1994) Support Services TMS38/2014 Conduct effective and efficient archive and registration correspondence support. Proper administration of files/records. Collect and deliver post, parcels, files and other forms of documentation between offices. The distribution of pay sheets to pay points and the dispatching of salary advises to employees. Perform general administration tasks. Accounting Administration Clerk: Financial and Administration Services Page 2 of 7

3 (Public Service Act, Act 1994) Support Services TMS39/2014 POST REQUIREMENTS *Be in possession of Senior Certificate (Grade 12) with Mathematics/Accounting/Economics as a passed subject;*have a certificate in Financial Management/Public/Business Management/Public Administration or related fields; * A higher qualification in the specific field or an internship in the Public Service as well as an appropriate/relevant experience in the field of the post and competency in MS Word, Excel and PowerPoint will be an advantage. To update,verify and maintain user status for landline and cellular telephone accounts on the Telephone Management System To administer all landline and cellular telephone accounts To file all users landline and cellular telephone accounts according to the respective section for proper recordkeeping. To attend to all enquiries regarding landline and cellular telephone related matters. To administer all undertakings of debt to the state. Secretary: Section Head: Program Management Office (Post No. TMS40/2014) Section Head: Technology Centre of Excellence (Post No. TMS41/2014) Section Head: Specialized Crime Investigations Systems Management (Post No. TMS42/2014) Section Head: Crime Systems and Infrastructure Management (TMS43/2014) Level of remuneration: R per annum is applicable to the post (Public Service Act) Administration/Management/Secretarial or related fields; * A higher qualification in the specific field or an internship in the Public Service as well as an appropriate/relevant experience in the field of the post and competency in MS Word, Excel and PowerPoint will be an advantage.*willing to work extended hours when necessary. Type reports, letters, memoranda and monitor flow of documents to and from the office of the Sections Head. Manage the diary of the Section Head. Co-ordinate travel arrangements, including accommodation and subsistence allowances Page 3 of 7

4 Maintain a filing system for the Section Head Distribute post and circulars to the relevant receivers and keep a register up to date. Handle routine correspondence immediately; Send and receive faxes; Answer and make telephone calls on behalf of the Section Head and take messages professionally. Provide support during meetings and workshops involving the Section Head. Component: Administration Clerk: Office of the Component Head: Networks, Hosting and EUE Management Networks, Hosting and End User Equipment Management TMS44/2014 Provide general administrative duties including typing of documents and filing; Provide general operational administrative support to the Component Head: Networks, Hosting and End User Equipment Management; Administration of telephone and cellphone accounts for the Components Head s office. Administer inventory and procurement processes within the Components Head s office; Administer the submission of all relevant monthly returns within the Components Head s office; Administer the submission of all relevant Reports within the Components Head s office and other environment; and Administer absenteeism register for the Component and submission of necessary documentation in line with the set prescripts. Administration Clerk: Firearms Control Systems (Ref. TMS45/2014) Business Intelligence (Ref. TMS 46/2014) Operational Response Services (Ref. TMS47/2014) Crime Administration Systems (Ref. TMS 48/2014) Detective Services Systems (Ref. TMS49/2014) Forensic Science Laboratory Systems (Ref. TMS50/2014) Financial Management Systems (Ref. TMS51/2014) Business and IS Architecture Management (Ref. TMS52/2014) External Integrated Systems (Ref. TM53/2014) Page 4 of 7

5 Level of remuneration: R per annum is applicable to the post (Public Service Act) Render administrative support function within environment. Receive files and documents and forward to the relevant Head / Systems Manager / Section Commander. Dispatch files and documents and record outgoing correspondence Draft and type documents for environment Arrange, schedule and organize meetings or appointments and remind the personnel within the environment of such meetings Assist the environment with general administrative duties including, logistics/supply chain management, financial services and human resources. 5. GENERAL: Only the official application form (newly developed forms is available from all police station, on the SAPS website and at the SAPS Recruitment offices) will be accepted. All instructions on the application form must be adhered to and previous criminal convictions must be declared; failure to do so may result in the rejection of the application. The post particulars and reference number of the post must be correctly specified on the application form. Persons who retired from the Public Service by taking a severance package, early retirement or for medical reasons, as well as persons with previous convictions, are excluded. The following must be submitted together with the application form: 1. Comprehensive Curriculum Vitae. 2. Certified copies of an applicant ID document, valid motor vehicle driver s license (Police Act Appointments only) and all educational qualification obtained. Through the filling of the above mentioned posts, an applicant whose appointment will promote representivity may receive preference. If a candidate is short-listed, it can be expected of him/her to undergo a personal interview which may include practical test or presentation. The South African Police Service will verify the residential address and qualification of applicants, as well as citizenship. Reference checking will be conducted on all short listed applicants. Applications must be mailed in time, as late applications will not be accepted. No faxed or ed Page 5 of 7

6 applications will be accepted. If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful. The South African Police Service is under no obligation to fill the post after the advertisement therefore. The South African Police Service is an equal opportunity, affirmative action employer and it is the intention to promote representivity in the Public Service through the filling of these posts. People with disabilities are welcome to apply. Correspondence will be conducted with successful applicants only. Recommended candidates will be subjected to fingerprint screening. Short-listed candidates will be subjected to security clearance. Short-listed candidates may also be requested to submit a thoroughly completed Z204 form or proof of existing security clearance, to the secretary of the selection committee. Closing date for applications is at 16:00 Late applications will not be considered. Appointments will be made in terms of the SAPS Act and Public Service Act as applicable to the post environment. Applicants must be able to serve at least ten(10) years pensionable service. The Division is under no obligation to fill a post after the advertisement thereof. Although the post is advertised, the National Commissioner may withdraw the post from the advertisement, re-advertise the post or fill the post by transferring a person at the same level where is deemed to be in the interest of service delivery. Applications and enquiries can be directed to: Colonel MS Nkosi Lt. Colonel RM Moloto Tel: / Applications can be forwarded (for attention Lt. Col. RM Moloto) to: Postal Address Division: Technology Management Services South African Police Service Private Bag X 22 Hatfield 0028 Hand Delivery Office No. PPS 139/148 Page 6 of 7

7 Tulbach Park Building Cnr. Stanza Bopape (Church) and Jan Shoba (Duncan) Streets Hatfield Pretoria. We welcome applications from persons with disabilities Page 7 of 7

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