OTHER POSTS POST 20/37 : ASSISTANT DIRECTOR: HUMAN RESOURCES DEVELOPMENT, REF NO: MISA 15/2016

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1 ANNEXURE I MUNICIPAL INFRASTRUCTURE SUPPORT AGENT The Municipal Infrastructure Support Agent (MISA) is a Government Component within the Ministry for Cooperative Governance and Traditional Affairs. It is a Schedule 3 entity regulated in terms of the Public Service Act, 1994, as amended. MISA s primary function is to support municipalities in infrastructure planning implementation, operations and maintenance. APPLICATIONS : Note for all applications: Applications may also be hand delivered to the following physical address: MISA Offices, Riverside Office Park, 1 st Floor Letaba House, 1303 Heuwel Road, Centurion. CLOSING DATE : 05 June 2016 NOTE : The successful candidate will be subjected to positive results of the security clearance process and the verification of educational qualification certificates. Applications must be submitted on form Z.83 (application form), obtainable from any Public Service department, and should be accompanied by a comprehensive CV, ID and certified copies of qualifications (certification should not be more than six (6) months). It is the applicant s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation. Incomplete applications or applications received after the closing date will not be considered. Due to the large number of responses anticipated, correspondence will be limited to short-listed candidates only. If you have not been contacted within three months of the closing date of the advertisement, please accept that your application has been unsuccessful. We thank you for the interest shown in MISA. OTHER POSTS POST 20/36 : DEPUTY DIRECTOR: HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT, REF NO: MISA 14/2016 Chief Directorate: Corporate and Financial Services SALARY : All-inclusive remunerative package of R per annum, Level 11 REQUIREMENTS : A three-year Diploma/Degree in Human Resource Management or related field. A minimum of 3 to 5 years experience in the human resource environment. Core competencies: Strategic capacity and leadership, people management and empowerment, programme and project management and change management. Technical competencies: labour legislation, Basic Conditions of employment act, Human Resource Management Practices, Public Service Act, Occupational Health and Safety Act, 1993-Building and Maintenance services, employee health and wellness, job evaluation framework and Job description framework. Process competencies: knowledge management, service delivery innovation, problem solving and analysis, client orientation and customer focus and communication. DUTIES : The successful candidate will perform the following duties: Manage the administration of recruitment and selection processes. Manage the rendering of personnel provisioning and utilisation services. Manage the development, review and implementation of the organisational structure and the compilation of job profiles/job descriptions of posts in MISA. Conduct job evaluation and manage secretariat services in accordance with the national framework and MISA policy. Manage the development and implementation of Employee Health and Wellness Strategy for MISA. Manage the implementation of performance management system, skills development, learning programmes and bursary schemes. Manage the development, review and monitor the implementation of labour relations policies in MISA. POST 20/37 : ASSISTANT DIRECTOR: HUMAN RESOURCES DEVELOPMENT, REF NO: MISA 15/2016 QUALIFICATIONS : A three-year Diploma/Degree in human resource management or related field. 3 to 5 years experience in the human resource management environment. Core 31

2 competencies: project management, good writing skills, management of human resources and change management. Technical competencies: Presentation skills, verbal and written communication skills, performance management and development system, policy analysis and development, labour relations, Basic Conditions of Employment Act and Employment Equity Act. Process competencies: Service delivery innovation, problem solving and analysis, client orientation and customer focus and communication. DUTIES : The successful candidate will perform the following duties: Facilitate and coordinate skills development programmes. Develop and review policies and systems related to the Performance Management and Development Systems (PMDS). Coordinate and implement health and wellness programme activities. Assist in the development, review and monitoring of the implementation of labour relations policies in MISA. POST 20/38 : ASSISTANT DIRECTOR: DEMAND & ACQUISITION, REF NO: MISA 07/2016 REQUIREMENTS : A three year Diploma/Degree or equivalent qualification. At least 3 to 5 years relevant experience in Supply Chain Management/Procurement. A qualification in Supply Chain Management /Logistics and Business Management will be an added advantage. Core competencies: Planning and organising, people management and empowerment, project management and change management. Process competencies: Problem solving and decision making, client orientation and customer focus, communication (written and verbal), analytic thinking. Technical competencies: Public Finance Management Act, Framework for Supply Chain Management, Tender and Contract Administration, Transversal System i.e. LOGIS, BAS, PASTEL, Preferential Procurement Policy Framework Act, Financial Management and BEE Framework and BBBEE Act. DUTIES : The successful candidate will perform the following duties: Plan and coordinate the formulation of the procurement plan. Conduct market research and benchmarking. Receive, analyse, record and distribute requisitions for external procurement of goods and services. Generate monthly and quarterly progress reports on status of submitted requisitions. Advise end-users on supply chain management processes for procurement of goods and services. Ensure that proper controls are implemented for effective and efficient compliance with applicable prescripts. Provide support on bid specification and tender processes. Ensure efficient and effective document management. POST 20/39 : ASSISTANT DIRECTOR: FINANCIAL MANAGEMENT, REF NO: MISA 11/2016 REQUIREMENTS : A three year Diploma/ Degree or equivalent qualification. At least 3 to 5 years experience in financial management. A qualification in Accounting/ Financial Management with experience in payroll systems will be an added advantage. Generic competencies: Planning and organizing of work, budgeting and financial management, problem solving and analysis, client orientation and customer focus, communication and information management and computer literacy. Technical competencies: Knowledge and understanding of: Public Finance Management Act, Treasury Regulations, Division of Revenue Act, Basic Accounting System, General ledger reconciliation and analysis and debtor control and creditor payments. DUTIES : The successful candidate will perform the following duties: Implement and monitor the procedures and policies with regard to financial accounting. Capture transactions on the approved system; and ensure compliance with internal controls. Conduct monthly reconciliation of wage payments and claims. Process sundry payments for claims and wage payments. Maintain and clear of salary suspense accounts. 32

3 POST 20/40 : ASSISTANT DIRECTOR: MANAGEMENT ACCOUNTING REF NO: MISA 12/2016 REQUIREMENTS : A three-year Diploma/Degree or equivalent qualification. At least 3 to 5 years experience in Finance and/or Management Accounting and costing. A qualification in Cost and Management accounting, financial Accounting/ Financial Management will be an added advantage. Core competencies: people management and empowerment, programme and project management, budgeting and financial management. Process competencies: service delivery innovation, problem solving and analysis, client orientation and customer focus and communication. Technical competencies: knowledge and understanding of: Public Finance Management Act (PFMA), Treasury Regulations, General Recognized Accounting Practices (GRAP) and PASTEL, computer literacy (Microsoft Excel), and planning and organising. DUTIES : The successful candidate will perform the following duties: Compile budget estimates, monthly forecasts, project planning and produce adjusted cash flow. Monitor and report on financial activities/ functions and compile monthly management accounts. Provide support with the development of financial policies, processes and procedure. Provide support in conducting medium and long term financial planning in line with midterm expenditure framework (MTEF) processes. Provide financial and operational information for strategic decision making processes. POST 20/41 : PERSONAL ASSISTANT: OFFICE OF THE CEO REF NO: MISA 03/2016 Branch: Office of the Chief Executive Officer SALARY : R per annum, Level 08 REQUIREMENTS : A three year Diploma/Degree or equivalent qualification. 2-3 years experience in Office Management and Administration. A qualification in Office Management will be an added advantage. Core competencies: Computer literacy, Microsoft Office and Outlook, interpersonal skills, programme and project management, time management, client orientation and customer focus. Technical competencies: Office management and administration, secretarial/ receptionist norms, verbal and written communication and applicable legislative framework. DUTIES : The successful candidate will perform the following duties: Provide administrative support to the office of the CEO. Manage the diary of the CEO. Ordering and maintaining stationery and equipment supplies for the office. Receive telephone calls for the office. Ensure that documents are signed by the Head and distributed to the relevant stakeholders. Obtain inputs, collates and compiles reports, e.g. progress, monthly and management reports. Make travel arrangements for the CEO. Provides secretariat services. Arrange meetings and events for the office. Identify venues, invite role players and organise refreshments. Compile attendance registers and agenda for meetings. Compile packs for meetings and distribute to the relevant stakeholders. Take minutes during meetings and compile the report after meetings. ENQUIRIES : MS N Mtini AT Tel no: POST 20/42 : SENIOR SUPPLY CHAIN OFFICER: ASSETS & LOGISTICS REF NO: MISA 10/2016 SALARY : R per annum, Level 08 REQUIREMENTS : A three-year Diploma/Degree or equivalent qualification. At least 2 to 3 years experience in Supply Chain Management. A qualification in logistics or business management will be an added advantage. Core competencies: Planning and 33

4 organising, project management and change management. Process competencies: Problem solving, client orientation and customer focus, communication (verbal and written). Technical competencies: Public Finance Management Act, Framework for Supply Chain Management, PASTEL and other Asset Register Sytems, Preferential Procurement Policy Framework Act, Financial Management, BEE Framework and BBBEE Act. DUTIES : The successful candidate will perform the following duties: Develop and monitor MISA s asset register in terms of bar coding the assets, capturing the assets in the assets register, updating the register when the movement of assets takes place and when assets are disposed, asset verification, analyse and determine values and update the system. Assist in monthly asset reconciliation between e- Register and Pastel. Advise end-users on the processes of asset management. Develop and maintain inventory list. Verify the orders and sign off delivery notes. Provide efficient and effective support on documents management. POST 20/43 : STATE ACCOUNTANT: FINANCIAL ACCOUNTING REF NO: MISA 13/2016 SALARY : R per annum, Level 07 REQUIREMENTS : A three year Diploma/Degree or equivalent qualification. At least 1 to 2 years experience in Cost and Management Accounting/Financial Accounting/Financial Management. A qualification in Cost and Management Accounting/ Financial Management will be an added advantage. Core competencies: Financial Management. Process competencies: service delivery innovation, problem solving and analysis, client orientation and customer focus, communication and computer literacy. Technical competencies: knowledge and understanding of Public Finance Management Act (PFMA), Treasury Regulations, General Recognized accounting Practices (GRAP) and PASTEL and VIP, computer literacy. DUTIES : The successful candidate will perform the following duties: Process transactions on payment approvals. Process month-end and year-end closures. Administration of petty cash. Reconciliation of general ledger accounts. Maintain the filing system. POST 20/44 : SUPPLY CHAIN OFFICER: DEMAND & ACQUISITION MANAGEMENT REF NO: MISA 9/2016 SALARY : R per annum, Level 07 REQUIREMENTS : A three-year Diploma/Degree or equivalent qualification. At least 1-2 years experience in Supply Chain Management/ procurement. Core competencies: Planning and organising, project management and change management. Process competencies: problem solving, client orientation and customer focus, communication (verbal and written). Technical competencies: Public Finance Management Act, Framework for Supply Chain Management, tender and Contract Administration, Transversal System i.e PASTEL, Preferential Procurement Policy Framework Act, Financial Management and BEE Framework and BBBEE Act. DUTIES : The successful candidate will perform the following duties: Liaise with suppliers to get formal quotations from R2 000 upwards and bids from R upwards. Maintain and update database of all suppliers through changing of addresses, sending registration forms to new suppliers and updating tax clearance of all suppliers that have expired. Provide advice on acquisition management processes. Compare quotations and prices during procurements of goods, give clarity on comparison of prices, evaluation of quotations according to Preferential Procurement Policy Framework Act (PPPFA), Calculation of points for quotations for suppliers, initiate purchase orders for all suppliers. Provide efficient and effective support on documents management. 34

5 POST 20/45 : ADMINISTRATIVE OFFICER: CAPACITY BUILDING 2 POSTS REF NO: MISA 18/2016 Chief Directorate: Capacity Building SALARY : R per annum, Level 07 REQUIREMENTS : A three-year Diploma/Degree or equivalent qualification. At least 1 to 2 years experience in training and development environment. A qualification in human resource development will be an added advantage. Core competencies: organizational and planning abilities, people management and empowerment, programme and project management and application of MISA s policies and procedures. Technical competencies: Presentation skills, Communication skills (verbal and written), relationship building skills and knowledge of the applicable legislation. Process competencies: Knowledge management, service deliver innovation, problem solving and analysis, client orientation and customer focus. DUTIES : The successful candidate will perform the following duties: Provide support in the implementation and maintain capacity development programmes and interventions. Coordinate the induction programme for capacity building. Maintain an effective filing and document retrieval system for the sub-programmes. Provide secretariat services for the bursary committee and other committees of the capacity building programme. Coordinate requests for information from deployees, follow up on outstanding information. Update and maintain comprehensive database of the sub programmes. POST 20/46 : ADMINISTRATIVE ASSISTANT: INTERNAL AUDIT AND RISK MANAGEMENT REF NO: MISA 05/2016 SALARY : R per annum, Level 06 REQUIREMENTS : A Grade 12 certificate and at least one year experience in office management and administration. Core competencies: Client orientation and customer focus, communication (verbal and written), honesty and integrity. Technical competencies: Office management and administration, secretarial functions, office administrative system and computer literacy. DUTIES : The successful candidate will perform the following duties: Maintain the efficient filing system and flow of documents in the unit. Receive and distribute documents, record documents in the appropriate registers, establish effective document tracking system. Provide secretarial support services. Coordinate and prepare documentation for meetings/ workshops and compile minutes/ report. Administer the diary of the supervisor. Arrange appointments and record events in the diary, promote effective diary coordination in an electronic or the manually. Provide administrative support services. Arrange logistics and related activities for travel, meetings, workshops and conferences, purchase and order stationery and the equipment, coordinate assets and inventory within the unit, make copies, fax and documents as required. POST 20/47 : ADMINISTRATIVE ASSISTANT: TECHNICAL SUPPORT REF NO: MISA 16/2016 Chief Directorate: Technical Support SALARY : R per annum, Level 06 REQUIREMENTS : A Grade 12 certificate and at least one year experience in office management and administration. Core competencies: Client orientation and customer focus, communication (verbal and written), honesty and integrity. Technical competencies: Office management and administration, secretarial functions, office administrative system and computer literacy. 35

6 DUTIES : The successful candidate will perform the following duties: Maintain the efficient filing system and flow of documents in the unit. * receive and distribute documents, record documents in the appropriate registers, establish effective document tracking system. Provide secretarial support services. * coordinate and prepare documentation for meetings/ workshops and compile minutes/ report. Administer the diary of the supervisor * arrange appointments and record events in the diary, promote effective diary coordination in an electronic or the manually. Provide administrative support services. Arrange logistics and related activities for travel, meetings, workshops and conferences, purchase and order stationery and the equipment, coordinate assets and inventory within the unit, make copies, fax and documents as required. POST 20/48 : ADMINISTRATIVE ASSISTANT: SHARED PROGRAMME & PROJECT PLANNING 2 POSTS REF NO: MISA 17/2016 SALARY : R per annum, Level 06 REQUIREMENTS : A Grade 12 certificate and at least one year experience in office management and administration. Core competencies: Client orientation and customer focus, communication (verbal and written), honesty and integrity. Technical competencies: Office management and administration, secretarial functions, office administrative system and computer literacy. DUTIES : The successful candidate will perform the following duties: Maintain the efficient filing system and flow of documents in the unit. Receive and distribute documents, record documents in the appropriate registers, establish effective document tracking system. Provide secretarial support services. Coordinate and prepare documentation for meetings/ workshops and compile minutes/ report. Administer the diary of the supervisor. Arrange appointments and record events in the diary, promote effective diary coordination in an electronic or the manually. Provide administrative support services. Arrange logistics and related activities for travel, meetings, workshops and conferences, purchase and order stationery and the equipment, coordinate assets and inventory within the unit, make copies, fax and documents as required. POST 20/49 : RECEPTIONIST REF NO: MISA 04/2016 SALARY : R per annum, Level 05 REQUIREMENTS : A Grade 12 or equivalent qualification. No experience required. Core competencies: Client orientation and customer focus, communication (verbal and written) and honesty and integrity. Technical competencies: Office management and administration, secretarial functions, office administrative system and computer literacy. DUTIES : The successful candidate will perform the following duties: Provide a receptionist support service to MISA. Welcome on site visitors, determine the nature of business and announce visitors to appropriate personnel. Operate the switchboard. Screen calls, answer phone and route calls to the relevant people. Answer questions about MISA and provide caller/public with address, directions and other information requested by the client. Monitor visitors access and issue passes when required. Update appointment calendar on a daily basis. Provide administrative support services to MISA. Manage conference rooms and make bookings. Receive, sort and route mail, parcels and documents flow in and out of MISA. Develop and maintain an effective and accurate filing system. ENQUIRIES : MS N Mtini AT Tel no: POST 20/50 : REGISTRY CLERK REF NO: MISA 06/2016 SALARY : R per annum, Level 05 36

7 REQUIREMENTS : A Grade 12 certificate. No experience required. Knowledge and understanding of the National Archives and Records Services of South Africa Act, minimum information security standards, Batho-Pele principles and the Promotion of Access to information Act. Core competencies: Computer literacy, good interpersonal skills, programme and project management, excellent time management skills, good communication skills and listening skills. Technical competencies: negotiation skills, communication skills (verbal and written), applicable legislative framework, business and financial skills. Process competencies: Knowledge management, service delivery innovation, problem solving and analysis, client orientation and customer focus. DUTIES : The successful candidate will perform the following duties: Manage, maintain and safeguard information stored in the registry. Maintain adequate records of documents archived and / or disposed of. Maintain the filing system and ensure that filing standards are complied with. POST 20/51 : SUPPLY CHAIN CLERK: DEMAND & ACQUISITION MANAGEMENT, REF NO: MISA 8/2016 SALARY : R per annum, Level 05 REQUIREMENTS : A Grade 12 Certificate or equivalent qualification. No experience required. Core competencies: Client orientation and customer focus, problem solving, communication (verbal and written), computer literacy and planning and organisation. Technical competencies: Procurement processes, Treasury Regulations, The Preferential Procurement Policy Framework Act (PPPFA) DUTIES : The successful candidate will perform the following duties: Provide secretariat support during the bid considerations and contract conclusion processes. Update and maintain a supplier database. Register suppliers on LOGIS or similar systems. Request, receive quotations and place orders. Capture specifications on the electronic purchasing system. Issue and receive bid documents. 37

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