A SKILLED AND CAPABLE WORKFORCE FOR AN INCLUSIVE GROWTH BRANCH: CORPORATE SERVICES CHIEF DIRECTORATE: HUMAN RESOURCE MANAGEMENT AND ADMINISTRATION

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1 A SKILLED AND CAPABLE WORKFORCE FOR AN INCLUSIVE GROWTH BRANCH: CORPORATE SERVICES CHIEF DIRECTORATE: HUMAN RESOURCE MANAGEMENT AND ADMINISTRATION DEPUTY DIRECTOR: HUMAN RESOURCE ADMINISTRATION TECHNICAL VOCATIONAL EDUCATION AND TRAINING (TVET) X1 REF NO. (DHET 5/01/2015) ADULT EDUCATION AND TRAINING (AET) REF NO. (DHET 6/01/2015) SALARY: All-inclusive remuneration package of R per annum (Level 11) Requirement: A recognized 3 years Bachelor s Degree/Diploma/NQF level 6 in Human Resource Management/Public Administration (or equivalent qualification). A minimum of 6 years work experience in Human Resource Administration of which 4 years supervisory experience. Experience in the appointment and conditions of service of Educators and Adult Education and Training will be an advantage. Extensive knowledge of all aspects of Personnel Administration, Post Provisioning, management of Conditions of Service and Employee Benefits. Knowledge and understanding of Public Service Legislation, Regulations and other Policies applicable to Human Resources Management and interpretation thereof. Extensive knowledge and experience of PERSAL System. Training and Management of personnel. Must have effective leadership abilities, interpersonal relations and conflict management skills with regard to people management. Good communication skills with a high proficiency in writing. Advanced level of computer literacy (Ms Word, Excel and PowerPoint). Team building and negotiation skills. Ability to work under pressure and willingness to work extended hours when required. Duties: The incumbent will be responsible for overseeing the administration of conditions of service of staff, managing staff appointments, including the drafting of employment contracts and submissions, overseeing the management of PERSAL system, staff records, as well as

2 the training, evaluation and supervision of staff in the relevant unit. A business partner with clients. The management of personnel statistics and reports, managing the staff establishment will also form part of the duties. ASSISTANT DIRECTOR: HUMAN RESOURCE ADMINISTRATION TECHNICAL VOCATIONAL EDUCATION AND TRAINING (TVET) X2 REF NO. (DHET 7/01/2015) ADULT EDUCATION AND TRAINING (AET) X2 REF NO. (DHET 8/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: A recognized 3 years Bachelor s Degree/Diploma/NQF level 6 in Human Resource Management/Public Administration (or equivalent qualification). A minimum of 5 years experience in Human Resource Administration of which 2 years must be at supervisory level. Experience in the appointment and conditions of service of Educators and Adult Education and Training will be an advantage. Extensive knowledge and experience of PERSAL System. Must be able to understand and interpret prescripts and policies. Must have effective leadership abilities, interpersonal relations and conflict management skills with regard to people management. Good communication skills with a high proficiency in writing. Advanced level of computer literacy (Ms Word, Excel and PowerPoint). Ability to work under pressure and willingness to work extended hours when required. DUTIES: To manage the administrative/personnel needs of the staff in the Department and to assist in the management of the conditions of service for all staff of the Department. A business partner with clients. Manage all PERSAL functions which include appointments, transfers, promotions etc. Training skills must be of a satisfactory level to ensure that the candidate will be able to train, evaluate and mentor subordinates and inform departmental staff of prescripts with knowledge and confidence. Writing of submissions, memos and letters. The candidate will be expected to communicate on a professional and personal level with staff both personally and telephonically.

3 ASSISTANT DIRECTOR: HUMAN RESOURCE ADMINISTRATION: PERSONNEL (RECORDS MANAGEMENT) REF NO. (DHET 9/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: A recognized 3 years Bachelor s Degree/Diploma/NQF level 6 in Human Resource Management/Public Administration (or equivalent qualification). A minimum of 5 years experience in Records Management/Registry environment of which 2 years must be at supervisory level. Experience in the appointment and conditions of service of Educators and Adult Education and Training will be an advantage. Must have effective leadership abilities, interpersonal relations and conflict management skills with regard to people management. Good communication skills with a high proficiency in writing. Advanced level of Computer Literacy (Ms Word, Excel and PowerPoint). Ability to work under pressure and willingness to work extended hours when required. DUTIES: Manage and coordinate records management functions. Address records management enquiries to ensure correct implementation of National Archives practices. Ensure the successful implementation of departmental matters relating to records management. Provide inputs on the development/amendments of records management and practices. Prepare and consolidate reports on records management issues. Inform and advise staff and management on records management matters to enhance correct implementation of policies. Manage staff that includes inter alia, training, evaluation and development of officials, performance management, supervision and work allocation. CHIEF PERSONNEL OFFICER: HUMAN RESOURCE ADMINISTRATION TECHNICAL, VOCATIONAL EDUCATION AND TRAINING (TVET) X3 REF NO. (DHET 10/01/2015) ADULT EDUCATION AND TRAINING (AET) X3 REF NO. (DHET 11/01/2015) Salary: R per annum (Level 8) REQUIREMENTS: A recognized 3 years Bachelor s Degree/Diploma/NQF level 6 in Human Resource Management/Public Administration (or equivalent qualification). A minimum of 3 years experience in Human Resource Administration. Experience in the

4 appointment and conditions of service of Educators and Adult Education and Training will be an advantage. Knowledge and experience of PERSAL System. Knowledge and understanding of Prescripts and Policies. Good communication skills with a high proficiency in writing. Advanced level of Computer Literacy (Ms Word and Excel). Ability to work under pressure and willingness to work extended hours when required. DUTIES: To assist in the administrative/personnel needs of the staff in the department. Administer all PERSAL functions which include appointments, transfers, promotions etc. Must be able to deal with all levels of staff indiscriminately and be able to write submissions, memos and letters. Maintain good relations and communicate professionally with clients, team members, senior managers both verbally, written and presentations.. Provide support and research on developing electronic records management and entreprise content management systems. Must be able to train, mentor and evaluate subordinates. Communicate in a professional level with staff both personally and telephonically. CHIEF REGISTRY CLERK: RECORDS MANAGEMENT (4 POSTS) REF NO. (DHET 12 /01/2015) Salary: R per annum (Level 7) with a minimum of 3 years experience in Records Management/Registry. Good communication skills with a medium proficiency in writing. Computer Literacy (Ms Word and Excel). Ability to work under pressure and willingness to work extended hours when required. Must have good communication skills (writing, verbal and listening). Must be conversant with all Human Resource aspects to be able to implement and advise clients. DUTIES: Responsible for organizing and maintaining the filling system. Opening, closing and tracing files. To assist staff by keeping all personnel files and records up to date. Maintain file register, draft letters and provide front desk customer service to internal staff. The suitable candidate will be expected to communicate and interact with all levels of staff indiscriminately, and have the ability to understand and interpret prescripts and policies and to treat matter/information confidential. Assist in researching and developing electronic records management systems.

5 SENIOR PERSONNEL OFFICER: HUMAN RESOURCE ADMINISTRATION TECHNICAL, VOCATIONAL EDUCATION AND TRAINING (TVET) X9 REF NO. (DHET 13/01/2015) ADULT EDUCATION AND TRAINING (AET) X9 REF NO. (DHET 14/01/2015) Salary: R per annum (Level 5) with a minimum of 1 years experience in Human Resource Administration. Experience in the appointment and conditions of service of Educators and Adult Education and Training will be an advantage. Knowledge and experience of PERSAL System. Good communication skills with a high proficiency in writing. Computer Literacy (Ms Word and Excel). Ability to work under pressure and willingness to work extended hours when required. DUTIES: To assist in the administrative/personnel needs of the staff in the department. Administer all PERSAL functions which include appointments, transfers, promotions etc. Must be able to deal with all levels of staff indiscriminately and exceptional client service and life skills. Must have excellent communication skills which include the writing of submissions, memos and letters. The candidate will be expected to communicate on a professional and personal level with staff both personally and telephonically. SENIOR REGISTRY CLERK: HUMAN RESOURCE ADMINISTRATION: RECORD KEEPING (20 POSTS) REF. NO (DHET 15/01/2015) Salary: R per annum (Level 5) REQUIREMENTS: Grade 12/ Senior Certificate or equivalent qualification on NQF level 4 with a minimum of 1 year experience in Records Management/Registry. Good communication skills with a medium proficiency in writing. Computer Literacy (Ms Word and Excel). Must be conversant with all Human Resource aspects to be able to implement and advise officials. Ability to work under pressure and willingness to work extended hours when required. Must have good communication skills when writing, verbally communicating and listening to be able to write, communicate clearly and advise where necessary.

6 DUTIES: To assist staff by keeping all personnel files and records up to date. Must be able to use and have good knowledge of Microsoft Word in order to write standard letters. The suitable candidate will be expected to deal with all levels of staff indiscriminately, and have the necessary life skills to be able to treat matters/information as confidential. DIRECTORATE: HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SENIOR PERSONNEL PRACTITIONER: PERFORMANCE MANAGEMENT REF NO. (DHET 16/01/2015) Salary: R per annum (Level 8) REQUIREMENTS: A recognized 3-years Bachelor s Degree/Diploma/NQF level 6 in Human Resource Management or equivalent qualification. 3 years experience in Performance Management within Human Resource environment. Good knowledge of drafting Performance Agreements and conducting Performance Appraisals. Knowledge and understanding of Public Service Legislation, Regulations and Policies. Ability to interpret and implement the PMDS Policy, relevant Directives and Circulars. Computer Literacy in MS Office (MS Word, Excel, PowerPoint and Outlook), good coordination and report writing skills. DUTIES: Guide implementation of the departmental Performance Management and Development system. Provide technical advice and guidance on the Performance Management and Development system. Provide support and assistance with Work-plan Development, drafting of performance agreements and conducting performance appraisals. Coordinate performance moderation sessions. SENIOR PERSONNEL PRACTITIONER: HR PLANNING AND POLICY REF NO. (DHET 17/01/2015) Salary: R per annum (Level 8) REQUIREMENTS: A recognized 3 years Bachelor s Degree/Diploma/NQF level 6 in Human Resource Management or equivalent qualification. 3 years experience in HR Planning and Policy within Human Resource environment. Experience in the development, review and implementation of HR policies. Ability to work independently and in a team. Good administrative, interpersonal and problem-solving skills. Basic Research or benchmarking skills. Client-oriented, ability to work in a team and independently. Ability to

7 work under pressure and be able to cope with a high work load. Good communication (written, verbal and liaising) skills. Computer Literacy in MS Office (Ms Word, Excel, PowerPoint and Outlook). Ability to work long hours when required. DUTIES: To assist in the compilation, review and update of the HR plan, reports and policies. Ensure accurate information and data. Coordinate HR planning data on a monthly basis. Assist in the monitoring and evaluation of the HR policies and procedures. Co-ordinate the development and management of Human Resource Information Systems. Ensure reliable and validity of HR information. Prepare data to input for the HR Plan and HR Annual Oversight Report. SENIOR PERSONNEL PRACTITIONER: ORGANIZATIONAL DEVELOPMENT (2 POSTS) REF NO. (DHET 18/01/2015) Salary: R per annum (Level 8) REQUIREMENTS: A recognized 3-years Bachelor s Degree/Diploma/NQF level 6 in Human Resource Management or equivalent qualification. 3 years experience in Organizational Development within Human Resource environment. Exposure and uunderstanding of Change Management practices. Understanding of Organizational design, Workstudy and Job evaluation. Knowledge and understanding of Public Service Legislation, Regulations and other Policies. Good organisational, coordination, presentation and report writing skills. Computer Literacy in Ms Office (MS Word, Excel, PowerPoint and Outlook). DUTIES: Facilitate the development of Job Descriptions. Conduct Job evaluation. Render technical and general support to the component. Assist with matters and queries related to Organizational Development. Conduct research into Policy Development and benchmarking for pracitces. Provide support in Change Management Strategy Development and Implementation.

8 PERSONNEL PRACTITIONER: TRAINING AND DEVELOPMENT (2 POSTS) REF NO. (DHET 19/01/2015) Salary: R per annum (Level 7) REQUIREMENTS: Matric / Grade 12 with 3 years Training and Development experience in the Human Resource environment. Experience in the Coordination and Implementation of the Internship and Learnership Programmes. Experience in the Coordination and Facilitation of Staff Induction. Ability to render Training and Development-related advisory services. Good presentation, facilitation and problem solving skills. Time Management, Planning and Organizational skills. Ability to conduct basic research, understanding of training-related legislation including the Skills Development Act, excellent interpersonal skills and ability to function both independently and as part of a team, ability to handle pressure. Good communication, presentation and writing skills. Computer literacy in MS Office (Word, Excel, PowerPoint and Outlook). DUTIES: Conduct training needs analysis, Assist in developing and compiling the Workplace Skills Plan. Coordinate approved Training interventions. Coordinate and provide secretarial support to the Training Committee. Assist in the development of Training reports. Coordinate the Graduate Internship and Work Integrated Learning Programmes. Coordinate the Internship and Mentorship Forum meetings. Coordinate the welcome and farewell ceremonies for interns. Assist in the coordination of the Induction and Orientation programme. Assist in the evaluation of induction and training and development programmes. PERSONNEL PRACTITIONER: PERFORMANCE MANAGEMENT REF NO. (DHET 20/01/2015) Salary: R per annum (Level 7) REQUIREMENTS: Matric / Grade 12 with 3 years experience in Performance Management within Human Resource enivornment. Knowledge and understanding of the implementation of the PMDS policy. Knowledge and understanding of Public service Legislation, Regulations, HR practices, Policies and Procedures in the Public Sector. Ability to interpret and implement the PMDS Policy, relevant DPSA and departmental Directives and Circulars. Computer literacy in MS Office (MS Word, Excel, PowerPoint and Outlook). Good coordination, presentation and report writing skills.

9 DUTIES: Support effective management of individual performance management. Capture all PMDS on PERSAL and Excel spreadsheet. Develop and maintain the Performance Management database. Assist in conducting training sessions on the PMDS policy. Coordinate performance moderation processes. Prepare report on annual and quarterly performance assessments. DIRECTORATE: LABOUR RELATIONS TECHNICAL, VOCATIONAL EDUCATION AND TRAINING SUPPORT (TVET) (3 YEAR CONTRACT POSTS) DEPUTY DIRECTOR: LABOUR RELATIONS REF NO. (DHET 21/01/2015) Salary: All Inclusive remuneration package R per annum (Level 11) REQUIREMENTS: An appropriate 3 years Diploma/ Bachelor s Degree in Labour Relations/Human Resource Management/NQF level 6 or equivalent. Six years relevant experience in Labour Relations Management of which 4 years at a management experience. A sound knowledge and understanding of all Labour Relations related Legislation. An in depth knowledge of Project Management and communication systems. An understanding of all relevant Human Resources, Legislative framework, Regulations and Prescripts. Problem solving and analysis skills. Intergovernmental Relations. Business report Writing. Presentation skills. Advance Computer Literacy. DUTIES: Managing and oversee all the Labour Relations Functions in the TVET Colleges on be half of the department. Monitor the Provision of Specialist Labour Relations expertise and skills. Guides and support the management of disciplinary, misconduct, incapacity and grievance processes in Colleges. Monitor the implementation of the relevant policies and guidelines from the department Provide specialist assistance and advice to all line managers in regional offices (ASD- TVET) on the disciplinary and grievance process. Ensure that the disciplinary and grievance process is conducted in accordance with Public Service prescripts, relevant legislation, collective agreements and departmental policy. Implement accurate and up to date case management system for all cases. Ensure that the Department is competently represented at all external dispute resolution forums. Ensure the implementation of the findings and awards both coming from a Presiding Officer or a Commissioner. Ensure effective resource management within the unit. Maintenance and record control of all incidents at colleges in the provinces.

10 ASSISTANT DIRECTOR: LABOUR RELATIONS (9 Posts in Regional Offices) (3 Years Contract) REF NO. (DHET 22/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: An appropriate 3 years Diploma/ Bachelor s Degree in Labour Relations/Human Resource Management/NQF level 6 or equivalent. 5 years experience Labour Relations Management of which 2 years supervisory experience. A sound knowledge and understanding of all Labour Relations related Legislation. An in depth knowledge of Project Management and Communication systems. An understanding of all relevant Human Resources, Legislative framework, Regulations and Prescripts. Problem solving and analysis skills. Business report Writing. Excellent Presentation skills. Advanced Computer Literacy. DUTIES: Investigate issues regarding misconduct, incapacity and grievances in the TVET Colleges Sector. Provide Specialist support on Labour Relations expertise and skills. Provide guidance on the disciplinary, misconduct and grievance process to TVET Colleges to ensure sound Labour Relations practice. Assist in conducting disciplinary, misconduct and grievance matters in accordance with Public Service prescripts, relevant legislation, collective agreements and departmental policy. Ensure procedural and substantive compliance in the management grievance processes. Accurately update the case management system. Record keeping of incidents and competently represent the department at external dispute resolution forums involving designated high profile and complex matters. Be part of the rapid response team in resolving issues which can lead to disruptions in Colleges including Community Colleges. Compile reports on all labour and employee relations activities within the College sector. DIRECTORATE: FACILITIES MANAGEMENT AND LOGISTICAL SERVICES SENIOR ADMINISTRATION CLERKS (2 Permanent posts) REF NO. (DHET 23/01/2015) Salary: R per annum level 5 REQUIREMENT: Grade 12 or equivalent qualifications and relevant in Facilities Management Unit. Good communication and interpersonal relations skills (verbal and written). Good customer care attitude. Must be able to work in team, Computer literacy skills, planning and organizing skills, time management, knowledge and understanding of Fixed Asset Management, PFMA and GIAMA

11 DUTIES: Responsible for administration function of Facilities Management Unit. Monitoring and recording of facilities assets. Attending to day to day maintenance and attending to emergencies. Adhering to Occupational Health and Safety legislation and practices. Assist with building inspections and with facility Management tasks. Ensuring the effectiveness in timeous payments to the Department of Public Works. Administer all auxiliary services and maintenance of all assets and buildings. Provide office support services (including office space allocation). SENIOR REGISTRY CLERK GRADE 1 LEVEL 5 REF NO. (DHET 24/01/2015) SALARY: R per annum level 5 REQUIREMENTS: A National Senior Certificate / Grade 12 or equivalent qualification. Computer skills, Planning and Organizing skills. Good verbal and written communication skills. Good human relations and conflict management skills. Time management. DUTIES: The incumbent will be responsible to: Open, close, read and sort mail. Register mail and parcels into relevant registers. Assist clients with courier services. Prepare documents for filing. Open and c lose files. Remove or archive documents. Assist clients with retrieval of documents. Respond to customer quiries in person, by phone or by . Operate office machines in relation to the registry function. DIRECTORATE: COMMUNICATION PRINCIPAL COMMUNICATION OFFICER PROVINCIAL LIAISON (3 POSTS) REF NO. (DHET25/01/2015) R per annum Level 8 REQUIREMENT: Minimum of 3 year Diploma or Degree in PR, Marketing, Communication or related fields or any equivalent qualification. At least 3 years relevant experience. Good verbal and writing skills. Good report writing skills. Computer literacy. Driving licence will be an added advantage. DUTIES: Regular liaison with head of communication at colleges, Assist in coordinating events involving national office at colleges, Develop marketing and exhibition plans for colleges, Coordinate newsletter articles on regional issues and activities, Develop a media monitoring and liaison plan for colleges to monitor regional media, Liaise with colleges daily to obtain stories published in regional media, Assist draft responses on negative stories at regional level, Assist colleges with brand management, Develop standard internal communication plan for colleges, Coordinate internal communication between head office and colleges.

12 PRINCIPAL COMMUNICATION OFFICER PUBLICATIONS REF NO. (DHET 26/01/2015) R per annum Level 8 REQUIREMENT: Minimum of 3 year Diploma or Degree in Journalism, Communication or any equivalent qualification, At least 3 years relevant experience. Good verbal and writing skills. Ability to take quality pictures. Picture editing skills. Good report writing skills. Interviewing skills. Computer literacy. Sound understanding of government environment Valid driver s license. DUTIES: Write articles for newsletters, Sub-edit articles, Take and edit pictures, Establish and maintain photo library, Develop editorial policy, Develop and coordinate story-lists for internal publications, Manage publication processes. Regularly liaise with other journalists in regions. PRINCIPAL COMMUNICATION OFFICER MEDIA SERVICES (2 POSTS) REF NO. (DHET 27/01/2015) R per annum Level 8 REQUIREMENT: Minimum 3 year Diploma or Degree in Media Studies, Public Relations, Communication or any equivalent qualification, At least 3 years relevant experience, Good verbal and writing skills. Computer literacy. Basic research skills. Sound understanding of government environment. Driving licence will be added advantage. DUTIES: Develop and maintain a media database, Develop and implement a media relations strategy, Develop and implement innovative media monitoring strategies, Regular media monitoring, Liaison with regional offices on media related matters, Draft written articles for publication in the media or responses to media queries or distortions, Develop media strategies and plans, Plan and execute media events, Maintain sound relations with media BRANCH: HRD, PLANNING AND MONITORING COORDINATION DIRECTORATE: LEGAL SERVICES LEGAL ADMINISTRATION OFFICER (MR5) REF NO. (DHET 28/01/2015) Salary: R R per annum (All inclusive remuneration package) REQUIREMENTS: An LLB or 4 year recognized legal qualification; At least 5 years appropriate legal experience post obtaining legal qualification; Admission as an Attorney or Advocate (recommended); Knowledge of the South African legal system; Knowledge of

13 Government and Departmental Policies and Strategies would be an added advantage; Knowledge of the Public Finance Management Act and Regulations, Higher Education and Training legislation and budgetary/financial management will also be an advantage; A valid driver s license. Skills and Competencies: Legal research and drafting skills (legislation; sub-ordinate legislation, legal opinions; agreements); Planning and decision making skills; Strategic capability and leadership skills; Interpersonal skills; Problem solving and dispute resolution skills; Time management skills; Report writing skills; Computer literacy (MS Office); Communication skills (written and verbal). DUTIES: The person appointed to this challenging position in the Legal and Legislative Services Directorate for Education Institutions will be fully involved in all key performance areas Litigation; Legislation; Legal Advice; Agreements. Develop plans and strategic interventions related to the implementation of relevant legislation; Coordinate and liaise with relevant stakeholders/role players on the effective implementation of the legal framework related to higher education and training legislation; Draft, develop and compile legal documents, memoranda, reports and Government Notices; Monitor and evaluate reports related to the implementation of the legislation; Monitor and analyse legislation, provide legal advice on the impact of current legislation and Bills of other departments on the Department and recommend appropriate interventions; Conduct legal research and provide legal advice; Draft legal opinions and guidelines or any other policies to facilitate the implementation of the relevant legislation; Compile Human Rights reports. Respond to requests for legal opinions; parliamentary questions and information in terms of PAIA; Draft and vet domestic and international agreements; Handle ad hoc tasks in line with instructions. SENIOR LEGAL ADMINISTRATION OFFICER (MR-6) REF NO. (DHET 29/01/2015) Salary: R R per annum (All inclusive remuneration package) REQUIREMENTS: An LLB or 4 year recognized legal qualification; At least 6 years appropriate legal experience post obtaining legal qualification; Admission as an Attorney or Advocate (recommended); Knowledge of the South African legal system; Knowledge of Government and Departmental Policies and Strategies would be an added advantage; Knowledge of the Public Finance Management Act and Regulations, Higher Education and

14 Training legislation and budgetary/financial management will also be an advantage; A valid driver s license. Skills and Competencies: Legal research and drafting skills (legislation; sub-ordinate legislation, legal opinions; agreements); Planning and decision making skills; Strategic capability and leadership skills; Interpersonal skills; Problem solving and dispute resolution skills; Time management skills; Report writing skills; Computer literacy (MS Office); Communication skills (written and verbal). DUTIES: The person appointed to this challenging position in the Legal and Legislative Services Directorate for Education Institutions will be fully involved in all key performance areas Litigation; Legislation; Legal Advice; Agreements. Develop plans and strategic interventions related to the implementation of relevant legislation; Coordinate and liaise with relevant stakeholders/role players on the effective implementation of the legal framework related to higher education and training legislation; Draft, develop and compile legal documents, memoranda, reports and Government Notices; Monitor and evaluate reports related to the implementation of the legislation; Monitor and analyse legislation, provide legal advice on the impact of current legislation and Bills of other departments on the Department and recommend appropriate interventions; Conduct legal research and provide legal advice; Draft legal opinions and guidelines or any other policies to facilitate the implementation of the relevant legislation; Compile Human Rights reports. Respond to requests for legal opinions; parliamentary questions and information in terms of PAIA; Draft and vet domestic and international agreements; Handle ad hoc tasks in line with instructions. DIRECTORATE: FINANCE DEPUTY DIRECTOR: EXAMINATIONS, CLAIMS AND PAYROLL MANAGEMENT REF NO. (DHET 30/01/2015) Salary: All inclusive remuneration package R per annum (Level 11) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 6 years in financial experience of which 4 years at a management level. Knowledge and experience of PERSAL, Payroll Management, Processing of Claims and the Basic Accounting System (BAS). Extensive knowledge of the requirements of the PFMA and Treasury Regulations;

15 good interpersonal, communication (verbal and written) and managerial skills; ability to work under pressure with strict deadlines; problem-solving skills; planning and organizing skills, analytical skills, financial management skills and good computer literacy skills (MS Excel, MS Word and Power Point). with strict confidentiality. Management and Control the processing of salary and travel and subsistence claims in respect of examiners and moderators and adult education and training practitioners; Management and Control of the recordkeeping of salary claims; Management and Control of Payroll management of all staff including the distribution thereof to all staff; Management and Control of the investigation of balances in relevant ledger accounts and ensure that these balances are cleared monthly. Implement activities related to Examinations, claims and Payroll Management as included in the Audit Action Plan; Manage and Control salary related queries linked to the function. Manage and Control reporting on Payroll management on a monthly basis. Liaise with the Auditor-General on the audit of the Department and respond to audit queries for the Department; and Management of staff. Requesting of BAS and PERSAL reports when required. Filing of salary and related documents. Communicating with internal and external clients. DEPUTY DIRECTOR: SALARY ADMINISTRATION REF NO. (DHET 31/01/2015) Salary: All inclusive remuneration package R per annum (Level 11) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 6 years in financial experience of which 4 years at a management level. Extensive knowledge of PERSAL, Tax reconciliations, Salary Deductions and Allowances, and the Basic Accounting System (BAS). Other requirements will be: in-depth knowledge of the requirements of the PFMA and Treasury Regulations; good interpersonal, communication (verbal and written) and managerial skills; ability to work under pressure with strict deadlines; problem-solving skills; planning and organizing skills, analytical skills, financial management skills and good computer literacy skills (MS Excel, MS Word and Power Point). Friendly and trustworthy; Accuracy; Confidence; Ability to work under pressure; Ability to work in a team and independently. Assertiveness.

16 with strict confidentiality. Prepare financial statement information relevant to salary transactions; Management and Control of financial transactions relating to salaries; Management and Control of suspense accounts related to salaries. Management and Control debt accounts related to salaries. Manage and Control salary related queries linked to the function. Manage the PAYE for the Department, recalculation of Income Tax, monthly income tax reconciliation EMP 201 to be submitted via SARS efiling and the annual tax reconciliation EMP 501 to SARS to be submitted via SARS Implement activities related to Salary Administration as included in the Audit Action Plan; Management and Control of monthly PERSAL and BAS reconciliations. Ensure safekeeping of financial documentation according to prescripts. Liaise with the Auditor-General on the audit of the Department and respond to audit queries for the Department; and Management of staff. Requesting of BAS and PERSAL reports when required. Filing of salary and related documents. Communicating with internal and external clients. DEPUTY DIRECTOR: BUDGET & CASH FLOW MANAGEMENT REF NO. (DHET 32/01/2015) Salary: All inclusive remuneration package R per annum (Level 11) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 6 years in financial experience of which 4 years at a management level. Extensive knowledge of Government Budget Processes and Cash Flow Management functions and the Basic Accounting System (BAS). Extensive knowledge of the requirements of the PFMA and Treasury Regulations; good interpersonal, communication (verbal and written) and managerial skills; ability to work under pressure with strict deadlines; problem-solving skills; planning and organizing skills, analytical skills, financial management skills and good computer literacy skills (MS Excel, MS Word and Power Point). Friendly and trustworthy; Accuracy; Confidence; Ability to work under pressure; Ability to work in a team and independently. Assertiveness. with strict confidentiality. Management and Control of Departmental Commitment Reports; Management and Control of Departmental Expenditure; Management of monthly Asset Reconciliation of the Department; Management and Control of the investigation of balances

17 in relevant ledger accounts and ensure that these balances are cleared monthly. Management and Control of all budget related activities such as the ENE, MTEF and AE; Manage and ensure that monthly Cash Flow Reports are timeously submitted to the Minister and the Department. Manage and Control of In Year Monitoring preparation processes and ensuring that it is timeously submitted to National Treasury. Implement activities related to Budget and Cash Flow Management as included in the Audit Action Plan; Liaise with National Treasury on various matters with regards to budget and cash flow and obtain Treasury approval when required; Management and Control of the irregular, fruitless and wasteful and unauthorized register of the Department; Management and Control of write-off of financial transactions when required; Liaise with the Auditor-General on the audit of the Department and respond to audit queries for the Department; and Management of staff. Requesting of BAS reports when required. Filing of budget and cash flow related documents. Communicating with internal and external clients. DEPUTY DIRECTOR: INSPECTORATE REF NO. (DHET 33/01/2015) Salary: All inclusive remuneration package R per annum (Level 11) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 6 years in financial experience of which 4 years at a management level. Extensive knowledge of Financial Management in Government, the Basic Accounting System (BAS), PERSAL and the compilation of financial statements. Extensive knowledge of the requirements of the PFMA and Treasury Regulations; a driver s license, good interpersonal, communication and managerial skills; experience in clearing of accounts; ability to work under pressure with strict deadlines; and good computer literacy skills (MS Excel and MS Word).Friendly and trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and independently. Assertiveness. with strict confidentiality. Manage and provide financial training to officials of the Department; Manage the checking of transactions of the Department; Manage and perform inspections to various sites of the Department; Manage the update and review of all financial policies and procedures; Manage the implementation of financial policies and procedures; Liaise with regional offices on financial matters; Liaise with the auditor-general on audit

18 matters; Management of staff of the section. Requesting of BAS reports when required. Communicating with internal and external clients. ASSISTANT DIRECTOR: PAYROLL MANAGEMENT REF NO. (DHET 34/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 5 years in financial experience of which 2 years at supervisory experience. Extensive knowledge of payroll management, the PERSAL system. Extensive knowledge of the requirements of the PFMA and Treasury Regulations; good interpersonal, communication and managerial skills; experience in management of accounts; ability to work under pressure with strict deadlines; and good computer literacy skills (MS Excel and MS Word).Friendly and trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and independently. Assertiveness. with strict confidentiality. Manage the distribution of salary pay slips to all pay points throughout the country; Manage the payroll certification of supplementary, permanent and temporary runs on a monthly basis; Manage and control monthly updates to CFO on outstanding payrolls in terms of the Treasury Regulations. Checking of pay sheets for amendments and when required to inform personnel on the corrections required. Attend to queries related to payrolls of the Department; Liaise with the Auditor-General on Audit Queries where required. Requesting of PERSAL reports when required. Communicating with internal and external clients. ASSISTANT DIRECTOR: EXPENDITURE ADMINISTRATION REF NO. (DHET 35/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years s Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 5 years in financial experience of which 2 years at supervisory experience. Extensive knowledge of expenditure functions, the Basic Accounting System (BAS). Extensive knowledge of the

19 requirements of the PFMA and Treasury Regulations; good interpersonal, communication and managerial skills; experience in management of accounts; ability to work under pressure with strict deadlines; and good computer literacy skills (MS Excel and MS Word). Friendly and trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and independently. Assertiveness. with strict confidentiality. Assist with the payment of authorized departmental expenses; Ensure proper data capturing of expenditure transactions; Prepare financial statements relevant to expenditure management; Ensure that expenditure transactions are brought to book; Management of suspense accounts related to expenditure; Management of the clearing of ledger accounts; Management of the reconciliation of accounts to ensure that invoices are paid in time; Management and reconciliation of travel accounts of the Department; Management of claims of the Department; Attend to queries related to payments; Management of the issuing of departmental claims and confirmation of balances. Requesting of BAS reports when required. Communicating with internal and external clients. ASSISTANT DIRECTOR: BOOKKEEPING ADMINISTRATION REF NO. (DHET 36/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 5 years in financial experience of which 2 years at supervisory experience. Extensive knowledge of bookkeeping and debt management functions, the Basic Accounting System (BAS). Extensive knowledge of the requirements of the PFMA and Treasury Regulations; good interpersonal, communication and managerial skills; experience in clearing of accounts; ability to work under pressure with strict deadlines; and good computer literacy skills (MS Excel and MS Word).Friendly and trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and independently. Assertiveness. with strict confidentiality. Recordkeeping of donor funds, obtaining approval from the Director-General and reporting thereof; Recordkeeping of state loans and guarantees to higher education institutions; Ensure proper data capturing of financial transactions; Prepare

20 financial statements relevant to bookkeeping transactions; Ensure that financial transactions are brought to book; Management of departmental petty cash; Management of suspense accounts; Manage the bank reconciliations and monthly drawings of the Department; Manage the debt accounts of the Department; Collection and safekeeping of departmental revenue; Ensure safekeeping of financial documentation according to prescripts; Manage the capturing and recordkeeping of entities on Safety web and BAS. Requesting of BAS reports when required. Communicating with internal and external clients. ASSISTANT DIRECTOR: BAS SYSTEM MANAGEMENT REF NO. (DHET 37/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 5 years in financial experience of which 2 years at supervisory experience. Extensive knowledge of the Basic Accounting System (BAS) and the compilation of financial statements. Other requirements will be: in-depth knowledge of the requirements of the PFMA and Treasury Regulations; good interpersonal, communication and managerial skills; experience in clearing of accounts; ability to work under pressure with strict deadlines; and good computer literacy skills (MS Excel and MS Word). Friendly and trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and independently. Assertiveness. with strict confidentiality. Prepare the Interim and Annual Financial Statements of the Department; Providing training in the section as well as to officials in the Department on aspects of BAS and financial statements; Ensure that the financial system (BAS) is operational and report any discrepancies to National Treasury and the BAS call centre; Maintain the BAS code structures and security profiles and to communicate updates on a regular basis to staff in the Department; Ensure that all relevant security checks are done on a regular basis on the BAS system; Identify and institute corrective measures for financial system risk; Monitor proper integration of the financial system; Managing of staff related matters in the section. Requesting of BAS reports when required. Communicating with internal and external clients.

21 ASSISTANT DIRECTOR: CASH FLOW MANAGEMENT REF NO. (DHET 38/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 5 years in financial experience of which 2 years at supervisory experience. Extensive knowledge of Cash Flow Management the Basic Accounting System (BAS) and the compilation of financial statements. Other requirements will be: in-depth knowledge of the requirements of the PFMA and Treasury Regulations; good interpersonal, communication and managerial skills; experience in clearing of accounts; ability to work under pressure with strict deadlines; and good computer literacy skills (MS Excel and MS Word). Friendly and trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and independently. Assertiveness. with strict confidentiality. Manage and assist with the submission of the monthly cash flow statements to the Department and the Minister; Providing training in the section as well as to officials in the Department on aspects of cash flow related matters; Manage and assist with the submission of the In Year Monitoring Report of the Department and conditional grant reports; Manage the expenditure accounts of the Department and assist in correcting incorrect allocations; Assist with the writing off of loss and disposal matters that occurred in the books of the Department; Obtain Treasury and DG s approval when necessary; Keep records of irregular, fruitless and wasteful and unauthorized expenditure when required; Managing of staff related matters in the section. Requesting of BAS reports when required. Communicating with internal and external clients. ASSISTANT DIRECTOR: INSPECTORATE REF NO. (DHET 39/01/2015) Salary: R per annum (Level 9) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a subject. Minimum of 5 years in financial experience of which 2 years at supervisory experience. Extensive knowledge of Financial Management in Government, the Basic Accounting System (BAS), PERSAL and the compilation of financial statements. Other requirements will be: in-depth knowledge of

22 the requirements of the PFMA and Treasury Regulations; a driver s license, good interpersonal, communication and managerial skills; experience in clearing of accounts; ability to work under pressure with strict deadlines; and good computer literacy skills (MS Excel and MS Word). Friendly and trustworthy, Accuracy, Confidence, Ability to work under pressure, Ability to work in a team and independently. Assertiveness. with strict confidentiality. Control and provide financial training to officials of the Department; Control and checking of transactions of the Department; Perform inspections to various sites of the Department; Control the update and review of all financial policies and procedures; Control the implementation of policies and procedures; Liaise with regional offices on financial matters; Liaise with the auditor-general on audit matters; Management of staff of the section. Requesting of BAS reports when required. Communicating with internal and external clients. SENIOR STATE ACCOUNTANT: EXAMINATIONS AND CLAIMS REF NO. (DHET 40/01/2015) Salary: R per annum (Level 8) REQUIREMENTS: Applicants must be in a possession of an appropriate 3-years Bachelor s Degree/Diploma/NQF level 6 with accounting as a Subject. Minimum of 3 years experience in Financial Accounting; Knowledge and Understanding of PERSAL and Basic Accounting System (BAS) system, Knowledge and Understanding of the PFMA and Treasury Regulations; Good communication (verbal and written) skills; computer literacy; problem-solving skills; planning and organizing skills; analytical skills; liaison skills; client orientation skills; financial management skills; presentation skills; customer care skills. Friendly and trustworthy; Accuracy; Confidence; Ability to work under pressure; Ability to work in a team and independently. Assertiveness. with strict confidentiality. Manage and authorise the processing of salary claims in respect of examiners and moderators for both TVET and AET examinations and adult education and training officials on the relevant system. Manage and authorize the processing of travel and subsistence claims in respect of examiners and moderators for both TVET Colleges and AET examinations on the relevant system. Liaise with relevant stakeholders in order to obtain

23 necessary source documents. Attend to payments rejected by the banks and enquiries related to payments. Manage and respond to enquiries related to this function. Manage the recordkeeping and registration of all claims received for this function. Manage the accounts related to this function. Manage staff and provide on the job training where necessary. Requesting of BAS reports when required. Filing of claim related documents. Communicating with internal and external clients. STATE ACCOUNTANT: EXAMINATIONS AND CLAIMS REF NO. (DHET 41/01/2015) Salary: R per annum (Level 7) with accounting as a subject. Minimum of 3 years experience in Financial Accounting; Knowledge and understanding of PERSAL and Basic Accounting System (BAS) system, knowledge and understanding of the PFMA and Treasury Regulations; good communication (verbal and written) skills; computer literacy; problem-solving skills; planning and organizing skills; analytical skills; liaison skills; client orientation skills; financial management skills; presentation skills; customer care skills. Friendly and trustworthy; Accuracy; Confidence; Ability to work under pressure; Ability to work in a team and independently. Assertiveness. with strict confidentiality. Check and authorise the processing of salary claims in respect of examiners and moderators for both TVET and AET examinations and adult education and training officials on the relevant system. Check and authorise the processing of travel and subsistence claims in respect of examiners and moderators for both TVET and AET examinations on the relevant system. Control payments of salary claims. Liaise with relevant stakeholders in order to obtain necessary source documents. Attend to payments rejected by the banks and enquiries related to payments. Manage and respond to enquiries related to this function. Manage the recordkeeping and registration of all claims received for this function. Manage the accounts related to this function. Manage staff and provide on the job training where necessary. Requesting of BAS reports when required. Filing of claim related documents. Communicating with internal and external clients.

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