DEPARTMENT OF DEFENCE

Transcription

1 ANNEXURE B DEPARTMENT OF DEFENCE NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons not employed by the DOD/Public Service may thus not apply for the vacancies advertised in this Circular OTHER POSTS POST 41/02 : SENIOR STATE ACCOUNTANT REF NO: CFO 15/11/2 (This post was advertised in PSVC 38/15 with ref: CFO 15/11/2. Applicants who previously applied need to re-apply as their previous applications will not be considered) SALARY : R per annum, Level 8 CENTRE : Finance Management Division, Directorate Central Accounts, Sub-Directorate Accounts Control, Pretoria. REQUIREMENTS : Minimum requirement: Appropriate B Degree or three year National Diploma with at least 3 years financial experience or Grade 12 Certificate with finance related subjects and a minimum of seven years financial experience of which three years must be in preparing financial statements. Knowledge of Financial Management System (FMS) and ability to effectively use PERSOL/PERSAL, MS Office programs (Excel and PowerPoint). Sound reasoning, mathematical and problem solving ability. Well-developed verbal and written communication skills. Ability to effectively function as part of a team, receptive to work-related suggestions/ideas, decisive and persevering in respect of task finalisation and able to effectively function under pressure to meet set target dates. Very conscientious and motivated towards producing effective, efficient and accurate outcomes. DUTIES : Compile quarterly/annual financial statements in terms of GRAP (NT) and GRAP (ASB). Liaise and correspond with the Auditor-General (AG) National Treasury and Arms of Service in the Department of Defence (DOD). Manage and reconcile Main Ledger Accounts. Compile monthly financial reports. Attend to audit queries. Ensure that deadlines are met. Sound presentation skills. Interpretation, formulation and coordination of accounting policy in the DOD as prescribed in the Public Finance Management Act (PFMA) Treasury Regulations. Managing and supervising personnel who resort under the control of the post. ENQUIRIES : Ms C Halvey, Tel: (012) Career Management Section, Private Bag X137, Pretoria, 0001 or applications Bosman Street, Pretoria where it must be placed in wooden post box number 5 at Reception. NOTE: Please use reference number not Post number. 5

2 POST 41/03 : SENIOR STATE ACCOUNTANT REF NO: CFO 15/11/3A (This post was previously advertised in PSVC 38/15 with ref: CFO 15/11/3A with an incorrect salary level of Level 7. Please note that this is a re-advertisement, applicants who previously applied need to re-apply as their previous applications will not be considered) SALARY : R per annum, Level 8 CENTRE : Financial management Division, Chief Directorate Accounting, Directorate Stores, Services and Related Payments (DSSRP), FASC Lenz. REQUIREMENTS : Minimum requirement: B degree/ three year National Diploma with finance related subjects with a minimum of three years relevant experience or Grade 12 certificate with finance related subjects with a minimum of seven years relevant experience of which three years must be in a Supervisory capacity. Knowledge: experience in administration-related duties, functions understanding interpretation/application of financial policies (e.g. Public Finance Management Act, Treasury Regulations, contract management and related payment processes (e.g. processing of journals, clearing of suspense accounts, cooperate payments and Central Advance System (CAS)). Skills: Computer literate in MS Office software packages will serve as strong recommendation. Well-developed leadership skills. Personal attributes: Team-player, receptive to suggestions and focused on zero defect. Decisive and persevering in respect of task finalisation. Added advantage: Successful completion of the DSSRP Accounting courses. Extensive knowledge of DOD Financial Management Systems and DOD PERSOL/PERSAL System. Valid vehicle drivers. DUTIES : Manage the replenishment of all advance accounts. Manage centralised cash withdrawals for all advance accounts. Ensure that all control registers are maintained (utilised) and checked. Oversee the execution of daily-, fortnightlyand monthly bank reconciliations. Manage the opening/closing/maintenance of advance accounts and commercial bank accounts. Act as Budget Manager for the Sub-Directorate Cash Payments. Manage Financial Misconduct as the cashrelated nodal point. Compile, verify and capture journal transactions. Manage/present formal functional training at the Finance. Education, Training and Development Centre/elsewhere. Sign/counter-sign warrant vouchers/telegraphic transfers after confirming the validity and correctness of transactions. Provide advice and assistance to Finance- and non-finance clients on all organisational levels. Provide administrative support in planning, organising, leading and controlling the Cash Management function. Assist with the management/completion of ad-hoc projects within the cash management environment. Report, investigate and follow-up all cash related irregularities. Compile/submit management/control reports, information and statistics. Ensure effective information management, including the safekeeping of documentation, files and data. Provide strong and disciplined leadership to subordinates, and train, guide and develop them. Assist in investigating and answering audit queries. Ensure the effective, efficient and economic management/use of allocated resources (human capital, assets and material). ENQUIRIES : Mr I. Van Der Walt, Tel (012) APPLICATIONS : Applications must be submitted through the post to: Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001.In case where applicants are stationed in the Pretoria area, applications may be hand-delivered to: Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box number 5 at Reception. Note: Please use reference number not post number. POST 41/04 : FINANCE CLERK SUPERVISOR REF NO: CFO 15/10/2 SALARY : R per annum, Level 7 CENTRE : Financial Management Division, Chief Directorate Budget Management, SA Army Budget Management, Budget Management SA Army Armourment Formation (AM), Pretoria REQUIREMENTS : Minimum requirement: Grade 12 certificate with a minimum of three years relevant experience. More working relevant years of experience as Finance Clerk will be an added advantage. Special requirements (skills needed): Sound knowledge of estimating, budget and expenditure control processes and related programs on the Financial Management System (FMS). Knowledge of estimating, 6

3 budgeting and budget control in the Public Service will also being considered. Being qualified to operate the FMS Information Centre (IC) application and to draft reports in this regard would be a strong recommendation. Ability to correctly interpret and apply policy. Good reasoning, mathematical, analytical and innovative thinking ability as well as problem solving ability. Well-developed verbal and written communication skills. Ability to draft effective reports as well as developed presentation skill and ability to conduct effective briefings to senior management. Proven managerial skill and capabilities with good negotiating ability. Computer literate and skilled in Word Processing (MS Word), Spread sheet (Excel) and Presentations (Power point). Team worker, trustworthy, reliable with good interpersonal relations. Receptive to work related suggestion/ideas and decisive /persevering in respect of task finalisation. Effective HR and management skills. Valid vehicle driver s license and willing and able to travel at short notice when required. DUTIES : Assisting the Budget Manager in the executing of all budgeting and budget control duties and responsibilities as specified in the Public Finance Management Act (PFMA), the Treasury Regulation as well as Budget Circulars and Practice Notes addressing both the domestic and corporate budget of the SA Army Training Formation. Preparing of Budget Management documentation required by the Chief Financial Officer (CFO) and the SA Army Bud Man and the submission of required financial reports to GOC SA Army Training Formation. Assisting the Budget Manager in the formulation and managing of policy regarding the budgeting and expenditure of the SA Army Training Formation. Managing of valid accurate and reliable Costing Database for the SA Army Training Formation. Managing the relocation of budget allocations and income for the SA Army Training Formation. Requisitioning of Roll over funds. Rendering of financial advice. Compile and present budget and expenditure control reports to higher management by means of Power point. Direct, orchestrate and control the execution of the Finance Governance Function within the SA Army Training Formation. Direct orchestrate and control the Finance Non- Compliance Administration function within the SA Army Training Formation. Effective manage all personnel, assets and material resorting under control of this post. ENQUIRIES : Mr M.J. Ngoma, (012) APPLICATIONS : Applications must be submitted through the post to: Financial Management Division, DFSS, Career Management Section, Private Bag X137, Pretoria, 0001.In case where applicants are stationed in the Pretoria area, applications may be hand-delivered to: Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box number 5 at Reception. Note: Please use reference number not post number. POST 41/05 : FINANCE CLERK REF NO: CFO 15/10/3 CENTRE : Finance Management Division, Directorate Central Accounts, Sub Bank Management. Pretoria. REQUIREMENTS : Minimum requirement: Grade 12 certificate with finance related subjects. Knowledge: Understanding/interpretation/application of financial policies (e.g. Public Finance Management Act, Treasury Regulations and contracts) and related payment processes (e.g. processing of journals and clearing of suspense accounts) Sound reasoning, mathematical and problem solving ability. Welldeveloped verbal and written communication skills. Ability to effectively function as part of a team, receptive to work-related suggestions/ideas, decisive and persevering in respect of task finalisation and able to effectively function under pressure. Very conscientious and motivated towards producing effective, efficient and accurate wok. Knowledge of Financial Management System (FMS), Safety Web Banking System, PERSOL/PERSAL, MS Word and Excel programs will serve as a strong recommendation. Added advantage: Post Matric qualification in Finance and/or a minimum of 1 year relevant experience. DUTIES : Reconcile the bank account of the Department of Defence (DOD) by registering bank transactions received from National Treasury on FMS and transfer the data to State Information Technology Agency (SITA). Identify entries on the Paymaster-General Account (PMG) of the DOD, Ensure timely processing of Telegraphic Transfers and Foreign Payments transactions, Capture Stop payments as requested by DOD accountants. Clear suspense accounts for the Sub-Directorate, Capture Funds requisition of the DOD on Safety web, Capture and Register verified banking details of all DOD suppliers, Compile and submit the prescribed management reports, information and statistics, Ensure the 7

4 safekeeping of all transaction supporting documentation, files and data for audit purposes in accordance with prescripts. ENQUIRIES : Ms N. Dlepuma Career Management Section, Private Bag X 137,Pretoria, 0001 or applications Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception. Note: Please use reference number not post number. POST 41/06 : FINANCE CLERK REF NO: CFO 15/10/4 CENTRE : Financial Management Division, Directorate Finance Support Services, Subdirectorate Contract Administration, Pretoria REQUIREMENTS : Minimum requirement: Grade 12 certificate. Knowledge of the Public Finance Management Act (PFMA), contract and policy prescripts relating to contract administration environment and the operating and utilisation of the legal processes. Computer literate (MS Word, Excel and PowerPoint). Analytical thinking ability and problem solving skills. Communication skills (verbal and written). Ability to compile effective reports, letters, memorandum, minutes and statistics. Teamwork but also able to operate efficiently alone and independently. Trustworthy and reliable, with good interpersonal relations. Receptive to workrelated suggestions /ideas and decisive/persevering in respect of task finalisation. Able to handle routine tasks of repetitive nature when necessary. Must be able to obtain security clearance within a year. DUTIES : Managing general office tasks. Receive, register and administer new contracts for studies at State expense, Incentive Scheme for pilots, navigators, technical officers, special forces operators and formal agreements. Maintain an internal registry office in the section for documentation and records in respect of contracts. Collect, deliver, dispatch, copy and file documentation for the section. Answer personal and telephonic enquiries. Draft and type letters, memorandums, signals, minutes and other contract related documents. Assist in the execution and co-ordination of administrative tasks. Manage all equipment, resources, statistics, files and material resorting under the control of this post. ENQUIRIES : Mr. T.D. Tshitamba (012) Career Management Section, Private Bag X 137,Pretoria, 0001 or applications Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception. Note: Please use reference number not post number. POST41/07 : SENIOR SECRETARY II 2 POSTS These posts are advertised in the DOD and broader Public Service CENTRE : Directorate Nodal Point, Erasmuskloof, Pretoria. REF: SECDEF/64/01 Directorate Parliament Liaison, Erasmuskloof, Pretoria. REF: SECDEF/64/02 REQUIREMENTS : A minimum of Grade 12/NQF Level 4. Three to five (3-5) years experience in rendering a support service to senior management. Applicants with prior learning, either by means of experience or alternative courses may apply. Special requirements (skills needed): The candidates must be computer literate (i.e. Microsoft Word, Outlook/Internet, Excel and PowerPoint. Good communication skills (written and verbal). Analytical and innovative thinking ability as well as problem solving skills. Sound organisation and time-management skills. High level of reliability and integrity. Ability to act with tact and discretion. DUTIES : Provide secretarial support services. Manage, capture, issue and track office correspondence, Record appointments and events. Manage the Director s diary. Receive telephone calls and refer to the correct role players. Write/type documents, memorandums, letters and reports. Compile agenda s and take minutes during Director s meetings. Handle classified files and documents. Arrange meetings and events for the Manager. Process the travel and subsistence claims for the Director. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Prepare briefings and notes for the Director as required. Keep a filling system. Coordinate logistical arrangements for visitors for the Director. Keep abreast with procedures and 8

5 processes that apply in the office of the Director and Department. Scrutinise documents to determine actions/information/other documents required for meetings and related obligations. Record all minutes/decisions and communicate to all relevant role players and make follow-up on progress. Remain loyal to the organisation. ENQUIRIES : Directorate Nodal Point - Ms R. D. Tutu, Tel: (012) Directorate Parliament Liaison - Mr R. Marimi, Tel: (012) APPLICATIONS : Department of Defence, Office of the Secretary for Defence, Private Bag X910, Pretoria 0001 or may be hand delivered to the Defence Head Quarters (DHQ), Erasmuskloof, Pretoria, where it may be placed in the appropriately marked box. CLOSING DATE : 06 November 2015 (Applications received after the closing date and faxed copies POST 41/08 : SENIOR PORTER REF NO: 16/03 (USAGE 6132) This post is advertised in the DOD, broader Public Service and Media (internet only) SALARY : R per annum, Level 2 CENTRE : Tertiary Military Health Formation, 1 Military Hospital REQUIREMENTS : NQF level 2 (Grade 10). Applicants with prior learning, either by means of experience or alternative courses may also apply. Physical fit. Special requirements (skills needed): Organizing, interpersonal relationship skills. Proven ability to communicate effectively (written & verbal) in English. Handle repetitive work. Team player. Problem solving. Must be able to obtain security clearance within a year. DUTIES : Transport patients between various departments within the hospital. Transport patients from vehicles/ambulances to hospital and back. Transport documents, packages and equipment between various departments within the hospital. Handle telephonic enquiries. ENQUIRIES : Maj F.I.T. Tladi (012) APPLICATIONS : Department of Defence, SAMHS, 1 Military Hospital, Private Bag X1026, Thaba Tshwane, 0143 CLOSING DATE : 13 November 2015 (Applications received after the closing date and faxed copies NOTE : Local geo locations will receive preference. The certification date of your bar coded ID must not be older than 6 months and the copy must be of very good quality. 9