A job description and further details including organisation charts are attached.

Transcription

1 HR Manager Up to 45,000 Colchester, Essex Ref: Do you have the proven HR expertise and personal ambition to take the next step in your management career? Are you ready for a managerial role that embraces everything from employee reward and relations to resourcing and learning and development? If so, then this opportunity to manage our HR team here at Colchester Institute could be just the role you are seeking. The largest vocational college in North Essex with 1200 staff, Colchester Institute are a training solutions provider for employers and students covering everything from Further Education provision to Higher Education, Full Cost Courses, and Apprenticeships. And we are a Good College, having just had a glowing OFSTED report saying that, so this is a great time to join this dynamic organisation. Reporting to the Director of HR, you will manage a complete human resources service within a genuinely broad and varied remit. Providing a customer focused staff recruitment and selection service will be important too, as will developing and putting in place HR policies and procedures. As well as a full CIPD qualification, or Chartered MCIPD status, you ll need the drive, determination and resilience it takes to deal with a multitude of priorities in a fast paced environment. We'll also be looking for a track record of managing a HR team/function, dealing with recruitment/selection and working with HR policies, procedures and practices at managerial level. Adept at providing direction, support and advice in employee relations and performance management, you're as comfortable managing legal and reputational risk as you are managing HR change projects. What's more, you're a great decision maker with excellent stakeholder management skills and an aptitude for getting to grips with detailed and comprehensive MI, data, pension and pay information alongside the full range of HR disciplines which would be under your remit. Interested? We would love to hear from you. Closing Date: Tuesday 3 May 2016 Interview Date: Expected 13 / 16 May 2016 A job description and further details including organisation charts are attached. Applications, by CV if preferred, should be ed to jobline@colchester.ac.uk

2 Vacancy Information Human Resources Manager Job ref: Hours 37 hours per week, 52 weeks per year Salary 41,208-45,018 Duration Location To apply: Permanent Colchester Please complete and return the application form, or send in your CV with covering letter if preferred, by to In either case, or if you have already sent in your CV, we would be grateful if you could complete and return an equal opportunities monitoring form. If you have submitted an application, it will be passed to the manager and if you have been shortlisted for interview you will be contacted within 2 weeks of the vacancy closing date. If you do not hear from us within 2 weeks of the closing date, unfortunately you have not been shortlisted for interview on this occasion. (Please note this does not apply to internal applicants). Closing date: Tuesday 3 May 2016 Interview Date: Expected 13 / 16 May 2016 Additional Information Colchester Institute is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts at Colchester Institute are exempt from the Rehabilitation of Offenders Act You must therefore disclose spent and unspent convictions, cautions, reprimands and final warnings. The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are protected and are not subject to disclosure, and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found at the Disclosure and Barring Service website. If you are offered the post we will need to obtain a satisfactory Disclosure and Barring check for you. This will be an Enhanced DBS Check and a Barred List check for roles deemed to be in Regulated Activity. All staff new to the College are required to pay for their DBS unless they have registration to the DBS Update Service that is checked satisfactorily by the College. The College places a strong emphasis on recruiting high quality staff and on supporting continuing professional development for all staff to ensure that they are effective in providing high standards of teaching and learning and in putting customers first. Please visit our website to obtain further details about the College

3 JOB DESCRIPTION JOB TITLE: REGULATED ACTIVITY: RESPONSIBLE TO: LINE MANAGEMENT OF OTHER STAFF: LOCATION: HR Manager No, but DBS Countersignatory status required; this will include Enhanced DBS and Barred List checks HR Director Yes Colchester SALARY: Points (41,208-45,018) PURPOSE STATEMENT: Provide an effective operational HR service for the college staff/managers at all college sites that encompasses the full range of HR activities - HR systems, MI, pay and pensions, reward, relations, resourcing, and learning and development. To develop and implement HR policies and procedures in line with College strategies and to meet employment legislation. As a member of the College Management Group, undertake duties required by this Group of staff (e.g. undertaking the role of Evacuation Manager, participation in Evening Duty Management rota, and undertaking actions required under any appropriate College policy or procedure e.g. Disaster Recovery plan, Risk Management register, College Communication policy, and Financial Regulations and Associated Procedures). MAIN TASKS: 1. To manage the day-to-day operation of the Human Resources function, ensuring effective team working and that departmental deadlines are met. Take specific responsibility for the line management of Training and Development Assistants and HR Advisers. 2. To provide a customer focussed staff recruitment and selection service working directly with managers to ensure that their recruitment needs are met using flexible, modern policies/practices and on-line facilities. 3. To ensure that recruitment and selection practices/procedures meet DBS and Safeguarding requirements in this have specific responsibility for ensuring the College s Single Central Register is effectively maintained by the HR team, and be a DBS Countersignatory in the College. 4. To carry out and develop assessment centre techniques for the recruitment of staff as appropriate. This includes attending on occasion, recruitment selection interviews as the HR representative. 5. To develop and ensure the effective use of HR computerised information systems across all sites. 6. To ensure that all payroll and pensions processes, administration and management are undertaken to meet required deadlines. 7. To ensure that procedures are implemented for staff induction and probation.

4 8. To provide advice and guidance to managers and staff on conditions of service and the implementation of HR policies/procedures, including maternity and other family friendly policies. 9. To advise managers, supporting them with individual casework on discipline, grievance, capability, probation, absence control etc. as well as supporting HR Advisers in their case management where needed. 10. To ensure the preparation of HR Management Information for the Colleges Senior Management Team, College Managers and the Corporation Board Committees. 11. To develop and update HR policies and procedures and ensure that standard policies/procedures are used across all sites. 12. To work with the Director of HR and implement HR change programmes to meet organisational requirements. 13. To develop, deliver, and advise on HR training programmes / interventions within the organisation and for managers, as part of the College Strategy and to meet current/new employment legislation; this includes delivery of training such as Induction, Performance Management, Appraisal, Recruitment and Selection, and Q&A/Management Development sessions, as well as other involving other HR team members in this delivery where appropriate. 14. To monitor, develop and implement equality and diversity policies, schemes and action plans for the staff population and deliver staff training as required to ensure that the College s equality objectives/targets are met. 15 To support the Director of HR if required in meetings and consultations with the college s recognised trade unions. 16. Work in conjunction with the Director of HR in the planning, managing and monitoring of HR budget spend as directed by the Director of HR, to include both HR and Staff Training budgets. 17. To work with the Director of HR in the management and implementation of TUPE transfers to meet College requirements where required. 18. Work to promote and apply the College s Safeguarding and Child Protection policy and practices, as well as the College s Equality and Diversity policy and practices. 19. To provide cover and deputise for the Director of HR e.g. attending meetings on their behalf, being recipient of enquiries - during their absence such as during periods of annual leave. 20. Be pro-active and demonstrate belief and action for continuous improvement including being pro-active in own CPD planning and action. 21. To undertake any other associated duties as determined by the Director of HR. This job description is current as the date shown. It may be amended in any way following consultation with the post holder to take account of changes or anticipated changes in the organisation or management of Colchester Institute

5 PERSON SPECIFICATION Ref: Essential Qualifications/ Training Qualifications to at least Level 3/A level standard CIPD qualified to at least Level 7/Postgraduate Level, and/or current Chartered MCIPD membership Desirable Degree level qualification Knowledge/ experience Experience of working with HR policies, procedures and practices in an HR function at managerial level Experience of leading and managing a HR team/function Experience of providing direction and support to managers and HR team members on employee relations casework and areas of performance management, managing legal and reputational risk and concluding cases. Experience of leading and managing HR change projects Experience of developing and implementing HR policies and procedures Staff recruitment and selection experience, including selection interviewing and e-recruitment Experience of operating, developing and obtaining reports from computerised and on-line HR systems Experience of staff management and effective team development Up-to-date knowledge of employment legislation and the practical implications Experience of managing TUPE transfers Experience of pay and grading systems Experience of Training/Learning & Development activity in organisations including providing delivery of

6 workshops and advising on L&D interventions to managers and staff An understanding of Safeguarding and its importance within a College An understanding of Equality and Diversity and its application within a College Skills / abilities Decision making skills appropriate for a HR managerial role of this scope Stakeholder understanding, engagement and management skills Oral and written communication skills, ability to write policies and deliver presentations/training programmes, and form productive working relations with all levels of staff Understanding and interpreting comprehensive/complex written and numerical information e.g. MI/data/pension/pay management/administration information Ability to understand the needs of an organisation and work as a Business Partner with a commercial orientation alongside managers Strong planning and organisation skills with proven ability to deliver and meet deadlines in challenging working circumstances/environments Excellent IT skills including HR systems, Word and Excel Good leadership and team management skills and abilities, and ability to be a good team worker Ability to understand the sensitivities of maintaining a good industrial relations climate and to establish good working relations with trade unions Drive, determination, resilience.

7 Special Requirements Willingness and ability to work hours as are necessary for delivery of duties and responsibilities. Willingness and ability to travel to other College campuses as required e.g. Clacton and Braintree campuses. Willingness and ability to work occasional evenings as part of the College s Evening Duty Manager rota.

8 Colchester Institute Human Resources Department Director of Human Resources VACANCY HR Manager HR Adviser HR Adviser HR Adviser Reward & Systems 0.68 fte Training & Development Assistant 0.61 fte Training & Development Assistant 0.61 fte 0.85 fte HR Co-ordinator Pay & Pensions 0.59 fte

9 COLCHESTER INSTITUTE MANAGEMENT STRUCTURE April 2016 PRINCIPAL CHIEF EXECUTIVE VICE PRINCIPAL: FINANCE OPERATIONS VICE PRINCIPAL: CURRICULUM QUALITY FUNDING INFORMATION FACULTY: BUSINESS SERVICES FACULTY: CONSTRUCTION ENGINEERING TECHNOLOGIES FACULTY: CREATIVE ARTS FACULTY: HEALTH EDUCATION ASSISTANT PRINCIPAL: CURRICULUM ASSISTANT PRINCIPAL: QUALITY TEACHING LEARNING IMPROVEMENT DEAN OF HIGHER EDUCATION ASSISTANT PRINCIPAL: STUDENT SERVICES SUPPORT HUMAN RESOURCES FACILITIES FINANCIAL CONTROLLER HEALTH SAFETY OPERATIONS WEST IT SERVICES HUMAN RESOURCES MARKETING COMMUNICATIONS