Project Coordinator (0.6 FTE)

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1 Project Coordinator (0.6 FTE) Division of Human Resources Salary Grade 7-31,331 to 36,298 per annum pro rata Fixed term contract until 31 st June 2014 (** see below for contract information) Ref: CSE00771 At Leicester we re going places. Ranked in the top 20 universities in Britain our aim is to climb further. A commitment to high quality fused with an inclusive academic culture is our hallmark and led the Times Higher Education to describe us as elite without being elitist. The A-Typical Worker Project, Phase two aims to assimilate and harmonise the University s atypical worker roles onto the University pay spine whilst minimising disruption to service delivery, the student experience or the University s reputation. The core project is being lead through HR with the HR Business Partner for the College of Arts, Humanities and Law and College of Social Science taking the strategic lead and the advisory team liaising with departments and supporting the operational delivery of the project. The wider project team includes finance (payroll, accounts payable and tax); Unitemps; Recruitment and others. The Project Coordinator for the A-Typical Worker Project, Phase 2 will provide project management skills and experience to support the project delivery and the HR team working on the project. This will be a responsible and highly visible role, required to lead the project planning, governance and coordinate delivery; manage and deliver a successful stakeholder engagement and communications strategy and plan; and coordinate and deliver data and benchmarking analysis and reporting. Crucially the role will be play a key role in influencing a wide range of stakeholders to take action to deliver and engage with the project. The role is required to be filled as soon as possible; therefore candidates should be available to start before the end of September The University There s never been a more exciting time to join us. At the University of Leicester we are enjoying research success on a world stage and gathering the awards and plaudits to match. We are described as elite without being elitist. We are proud to be elite. But we are at least as proud to be an inclusive and progressive university. This commitment to high quality, an inclusive academic culture and belief in the synergy of teaching and research are our hallmarks. We believe that teaching is inspirational when delivered by passionate scholars engaged in world-changing research that is delivered in an academic community that includes postgraduate as well as undergraduate students. Our approach to research yields great rewards. Our research impact, measured by citations per academic, is ranked in the UK top 10. Our success in the 2008 Research Assessment Exercise saw

2 Quality Related research income rise by 18% placing us firmly amongst Britain s top 20 research universities by this measure. The RAE also revealed that Leicester is home to Britain s top-rated research department Museum Studies which has the highest concentration of world class research of any department of any discipline in the UK. We believe that teaching and research are synergistic, and the National Student Survey demonstrates that the quality of our teaching is amongst the highest in the country. Since the launch of the survey in 2005, Leicester has consistently featured amongst the top-10 universities in England for student satisfaction. The Sunday Times described Leicester as "top... amongst mainstream multifaculty universities for student satisfaction". Currently a University of 23,000 students, with a turnover in excess of 260m and 3,300 colleagues, our future is bright. Our Strategic Vision describes our plans to invest a billion pounds in our estate as we transform our campus. Ranked 13 th out of 120 universities by the Guardian, by 2015 we aim to rise further to become top-10. Leicester is the most inclusive of Britain s top-20 universities with the greatest proportions of students from under-represented groups. As a group of talented individuals we are more diverse than ever and stronger for it. At Leicester we are proud of our distinct approach, our achievements and our ambitious plans. If you share our approach join us. Please see for more information about the University. Division of Human Resources We work with colleagues on an institutional, departmental and individual basis in order to facilitate the achievement of the University s human resource objectives, as articulated in the HR Strategy, through the provision of an efficient, cost-effective and professional HRl service. We provide advice and guidance for University managers and staff on all employment issues, throughout the employment cycle, including recruitment, reward, performance management and so on. We are also responsible for overseeing relationships with the trades unions recognised by the University (Amicus, UCU and Unison). The Service is led by a Director and a HR Operations Manager and the main features of the Service are as follows: A team of HR Business Partners (BPs), who are aligned with the four University Colleges. BP s act as the interface between Colleges and Divisions and the Human Resources Division. Their role is to provide high quality, business focused and strategic level advice, guidance and support to the Head of College and their management team. The operational core of the HR function comprises a team of advisers who provide a proactive and comprehensive HR service to areas of the University, encompassing all aspects of people management (including performance, absence, discipline, grievances and so on). The advisory team is augmented by a Human Resources Operations Manager whose primary remit is to take the lead in reviewing the operational service provided by all areas of the function. An administrative team supports the advisory team. The administrative team also deals with contract administration and enquiries from staff. A recruitment team that delivers service to clients across the University through a small team of recruitment advisers and administrators. The team provides advice, guidance and active support to clients and develops and champions innovative practice in accordance with all employment legislation and with the University's recruitment and selection policies and procedures. Additionally, there are teams to support: University of Leicester 2 21 August 2013

3 Employee development, the team provides personal, professional and career development advice and support to all staff at the University Equal opportunities, a team providing a confidential service, offering advice and practical help on a wide range of personal and work-related issues. A contact point for equal opportunities matters. Staff counselling and wellbeing, the team provides confidential counselling for individuals and groups, consultation and training and facilitates an in house staff mediation service. Safety services (whose activities include the provision of advice and information on health and safety issues, monitoring of health and safety performance and maintenance of records to meet statutory requirements) Occupational health HR systems, processes and projects (in partnership with colleagues from Management Information Services). Your Role Your role will be to manage and coordinate the successful completion of the A-Typical Worker Project, Phase 2: Harmonisation and Assimilation. You will lead on coordinating the governance framework, managing and delivering the communications strategy and engage in appropriate data and benchmarking collection and analysis. Principal Accountabilities Manage and coordinate the effective running of the project s governance framework: o Manage and review project planning and strategy and maintain related documents o Manage, facilitate and participate in all project governance framework meetings (Project Board, Project Team, Working Groups and User Groups) Lead the successful delivery of an effective communications strategy and plan for the project: o Stakeholder engagement incl. Trade Unions, Unitemps, affected departments and senior University stakeholders o Production and appropriate publication of communication materials (including website) Coordinate the communication strategy, message and methods across the multifunctional delivery areas (eg HR, finance, Unitemps etc) Provide project management, coordination and administration expertise to the project team to ensure successful delivery: o To actively participate in the project and its delivery through the provision of expert advice and project management o To assist the project lead in making strategic decisions in relation to the project University of Leicester 3 21 August 2013

4 o To support the HR Adviser(s) working on the project to deliver high quality, accurate operational advice and solutions Lead on the collection, analysis and reporting of data and benchmarking information to inform the project strategy and outcomes with a particular focus on using the results to: o Managing risk Support stakeholder engagement and the wider communications plan Carry out other appropriate duties as required Qualifications, Knowledge and Experience Essential Degree or equivalent* Significant and successful experience of project management/coordination and delivery* Demonstrable knowledge of project management principles Good knowledge and understanding of at least one of* o the HE sector, its business, latest developments and issues o employment legislation and/or HR practice relating to AWR, equal pay, job evaluation etc Demonstrable and successful experience of managing stakeholder engagement and influencing stakeholder participation through difficult changes* Desirable Demonstrable, wide ranging and successful communications experience Good knowledge and understanding of both o the HE sector, its business, latest developments and issues o employment legislation and/or HR practice relating to AWR, equal pay, job evaluation etc Project management qualification Good knowledge and understanding of distance learning in HE HR experience Successful experience in a significant project role in Agenda for Change, Single Status or similar HR/Job Evaluation type project Skills, Abilities and Competencies Essential Excellent interpersonal skills. University of Leicester 4 21 August 2013

5 Excellent verbal and written communication skills*; with an ability to converse and network with a wide range of stakeholders Excellent planning and organisational skills Ability to project manage all aspects of service delivery from design through to evaluation and lessons learned Ability to influence others to help achieve the project aims Impeccable attention to detail* Highly driven with an ability to meet goals and deliver results, working both independently and in a team Ability to collect and analyse data to provide meaningful results Confident IT user with ability to learn and understand new systems* (* Criteria to be used in shortlisting candidates for interview) Additional Contract Information Your appointment is until 31st June 2014 on a fixed term contract basis because the skills and expertise are required for this time. Your appointment will cease on the end date without further notice, you will be able to access all University vacancies on the web site in order to seek alternative opportunities. For further information or help you can contact the Recruitment team on or Informal Enquiries Informal enquiries are welcome and should be made to Kate Kells on or Applications For further information and to apply on-line, please visit our website: The closing date for this post is midnight on 04 September 2013 Interviews are anticipated to take place on 10 September 2013 Candidates short-listed for interview will be contacted by the University. If you do not receive a communication from the University within 4 weeks of the closing date, please assume that your application has been unsuccessful. University of Leicester 5 21 August 2013

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