2013 ANNUAL VPA CONFERENCE

Transcription

1 Optimising Public Education Research and Renewal Grand Hyatt, Melbourne 5-6 September Exhibitor Manual 1

2 Dear Sponsor/Exhibitor, VPA EXHIBITION MANUAL The information in this manual has been prepared to assist you with the planning of your exhibition trestle and provides you with all the necessary information to ensure that your participation at the 2013 Annual VPA Conference is successful. To ensure your requirements are met, please carefully read the information in this manual. All of the necessary forms should be completed and returned as per the instructions on each form. You should retain a photocopy of all forms for your own records. If you have any questions, please do not hesitate to contact Emma Hull by at emma@aomevents.com or phone Thank you, All Occasions Group 2

3 CONTENTS Exhibition Information: Page 4 Page 5 Page 6 Page 7 Page 8 Conference Venue Conference Manager Exhibition Contractor Exhibition Location Registration Desk Opening Hours Conference Program Exhibition Opening Hours Exhibition Inclusions Trestle Set Up Trestle Pack Down Deliveries Electrical Equipment Security General Information: Page 8 Page 9 Page 10 Page 11 Page 12 Forms: Page Page 17 Airport Transfers Car Parking Delegate List Dress Standards Local Transport Taxis Tram Messages Travel Venue Liability/Insurance Privacy Policy Grand Hyatt Melbourne Exhibition Floor Plan Conference and Trade Registration Form Grand Hyatt Melbourne Loading Dock Delivery Label 3

4 EXHIBITION INFORMATION Conference Venue Grand Hyatt Melbourne 123 Collins Street, Melbourne VIC 3000 Phone: melbourne.grand@hyatt.com Conference Manager All Occasions Group 41 Anderson Street, Thebarton SA 5031 Phone: Fax: conference@aomevents.com Exhibition Contractor Exponet Melbourne 44 White Street, South Melbourne VIC 3205 Phone: vic@exponet.com.au Exhibition Location The trade display area has been designed to ensure good visibility and access to all displays. The exhibition will be located on Level 8 of the Grand Hyatt Melbourne. The display area will be located in the Mayfair Ballroom and Grosvenor Room, together with additional foyer space. All Conference catering will take place in the trade display area to maximise exposure throughout the Conference. Registration Desk Opening Hours Registration desk will be open from 8.00am on both Thursday 5 September and Friday 6 September (subject to change). 4

5 Conference Program (draft as at 26/06/2013 and subject to change) Thursday 5th September am 9.00am Registration Open 9.00am 9.05am Welcome: MC Elida Brereton 9.05am 9.15am School Performance Mont Albert PS 9.15am 9.30am Official Welcome Gabrielle Leigh 9.30am 9.40am Welcome to Country Kathie Arnold Assistant Principal Thomas Mitchell Primary 9.40am 9.50am Conference Opening - TBC 9.50am 10.50am Keynote presentation Pasi Sahlberg Director General, Centre for International Mobility and Cooperation (CIMO), Finland 10.50am 11.00am Sponsor Presentations 11.00am 11.30am Morning Tea 11.30am 12.30pm Keynote Presentation Pak Tee Ng Head, Policy & Leadership Studies, Nanyang Technological University, Republic of Singapore 12.30pm 12.45pm Sponsor Presentations 12.45pm 1.00pm Norm Hart, President APPA 1.00pm 2.00pm Lunch 2.00pm 2.15pm Sponsor Presentations 2.15pm 3.15pm Concurrent Workshops pm 3.30pm Program Summary- Gabrielle Leigh 3.30pm 4.00pm Afternoon Tea 6.30pm 7.00pm Pre-Dinner Drinks 7.00pm 11.00pm Conference Dinner and Study Awards Friday 6th September, am 9.00am Registration 9.00am 9.15am Welcome and Day 1 Highlights 9.15am 9.45am Celebrating State Education - Josh Attard 9.45am 10.45am Keynote Presentation Yong Zhao President Chair and Associate Dean of Global Education, University of Oregon 10.45am 11.00am Sponsor Presentations 11.00am 11.30am Morning Tea 11.30am 12.30pm Keynote Presentation Dennis Shirley, Professor of Education, Lynch School of Education, Boston College, United States of America 12.30pm 1.30pm Panel Discussion Theme: Optimising Public Education Research & Renewal 1.30pm 2.30pm Lunch 2.30pm 3.30pm Keynote (Feel Good) Presentation 3.30pm 4.00pm Conference close and sponsorship prizes 5

6 Exhibition Opening Hours Tentative opening hours for the exhibition are listed below, confirmed details will be provided closer to the Conference dates. Thursday, 5 September 2013 Friday, 6 September am 5.00pm 8.00am 2.00pm Exhibition Inclusions Trade Display Inclusions Display Table* Clothed display table sized: Length 180cm Width 45cm Height 73cm Each exhibitor must keep their display within the dimensions of their allocated space *Please Note: number of display tables is dependent on the level of sponsorship ( this is outlined in your confirmation letter) Display Panel 1 x display panel board is provided per trade display Display panel board 180cm x 120cm Chairs 2 x standard chairs will be provided per trade display For any additional requirements such as furniture and plants, please order through ExpoNet at your own cost. Options may include the below: Walk-on Bar Package - White Walk-on Bar Package - Black ExpoNet Melbourne Office Trestle Set-up Access to the foyer for exhibitors to set up their displays is between 6.00am 8.00am on Thursday, 5 September All trestles must be set up ready for registration desk opening at 8.00am on Thursday, 5 September Trestle Pack-down Exhibitors are required to pack down their displays on Friday, 6 September 2013 from 2.00pm, following the final lunch. Pack down must conclude no later than 5.00pm that evening. 6

7 Deliveries To assist in the smooth delivery of goods to your stand, all deliveries must include the attached delivery label (refer to separate document attachment). All deliveries should be made to: Victorian Principals Association Conference Attention: Ms Kasey Burnham Event Service Manager Level 8, Grand Hyatt Melbourne George Parade MELBOURNE VIC 3000 The Grand Hyatt Melbourne will accept delivery of goods at the Hotel's loading dock between the hours of 7.00am pm, Monday to Friday. Any deliveries outside of this time will need to be advised to hotel security. No responsibility is accepted for the safety of any items delivered to the site in the absence of the exhibitor. Therefore, if you are couriering or mailing items that will arrive on the day of the event, you should arrange for these deliveries to be made without the need for a signature at the Grand Hyatt Melbourne. All items must be collected from the Grand Hyatt Melbourne no more than 24 hours after the event. Electrical Equipment Prior to entering the venue all portable electrical equipment, appliances and leads to be used on site must have already been tagged and tested. All equipment entering the venue will be checked by the Grand Hyatt Melbourne s safety management team. They reserve the right to demand removal from the site any electrical equipment they deem to be non-compliant or suspect. The Grand Hyatt Melbourne s safety management team can call upon internal specialists to assist when circumstances require it. To have your items tagged and tested please contact your local electrician, or arrange for a local electrical contractor to visit you onsite. 7

8 Security Please be aware of the following: Exhibitors must obtain official name badges from the Conference registration desk. Badges must be worn by all attendees at the 2013 Annual VPA Conference to gain admittance to the exhibition, sessions and all social functions Grand Hyatt Melbourne Hotel staff will be instructed to only admit exhibition personnel identified by the official name badge provided to all participants A company badge may be worn in addition to the official badge, but not instead of the official name badge GENERAL INFORMATION Airport Transfers The SkyBus specialises in providing express day departures every 10 minutes directly between the City and Melbourne Tullamarine Airport, 24 hours, 7 days a week. For more information please visit Car Parking The Grand Hyatt Melbourne offers valet parking in a safe and secure underground car park for $35.00 per car/ per night (current May 2013). The concierge and bell desk are pleased to assist if you have any questions. Alternatively, Secure Car Parks are situated at both 114 Flinders Street and 172 Flinders Street, Melbourne. Both offer early bird rates (before 10.00am) of $16 per car/per day. Delegate List A copy of the delegate list will be provided on site, including only those delegates who have agreed to have their details included. Dress Standards Smart casual dress is suggested for the Conference sessions. Cocktail attire is suggested for the Annual VPA Conference and Awards Dinner on Thursday, 5 September For the month of September, Melbourne s mean average maximum temperature is 17 o C; the average minimum is 7 o C. Local Transport Melbourne CBD is well serviced by public transport. Free tram and bus services are available within the CBD. There are many trams and buses providing transport throughout the city of Melbourne. For more information visit 8

9 Taxis A taxi from Melbourne Tullamarine Airport to the City is approximately $ Black Cabs Silver Top Taxi Service Yellow Cab Co Tram The City Circle tram is a free tourist tram that operates around the Melbourne CBD. This tram service runs between 10am- 6pm every day except Christmas Day and Good Friday. It departs every 12 minutes, from a number of stops around the CBD perimeter, and takes in many of the sights and landmarks of Melbourne. Messages A message board will be located near the registration desk. Please advise potential callers to contact the Grand Hyatt Melbourne on and ask for the 2013 Annual VPA Conference registration desk. All messages taken will be placed on the message board. Please ensure that you check this board frequently as messages will not be delivered personally. Travel Travelscene at All Occasions is the in house travel division of the All Occasions Group. With a dynamic travel management team and access to the global buying power of Travelscene American Express, Travelscene at All Occasions are strongly positioned to offer you a premium level of service at the best possible price, including flights, car hire and travel insurance. There are a multitude of options on offer for pre and post touring. Whatever the mode of travel, we can assist with ideas and options from adventure travel to high end luxury stays. To assist with risk management and as a benefit of booking with Travelscene at All Occasions, delegates will have access to 24 hour mobile emergency assistance for any travel plans arranged by our office. For further information, please contact: Travelscene at All Occasions 16 Stirling Street Thebarton SA 5031 T: F: E: travel@aomevents.com W: 9

10 Venue The 2013 Annual VPA Conference will be held at the Grand Hyatt Melbourne. Grand Hyatt Melbourne is located at the top end of prestigious Collins Street in the centre of the business, shopping, theatre and restaurant district. The hotel is also within walking distance of the main attractions in Melbourne. Liability/Insurance In the event of industrial disruptions or natural disasters, VPA and All Occasions Group (encompassing All Occasions Management and Travelscene at All Occasions) cannot accept responsibility for any financial or other losses incurred by the delegates VPA, the Organising Committee and the All Occasions Group take no responsibility for injury or damage to persons or property occurring during the 2013 Annual VPA Conference. All insurance, including medical cover, or expenses incurred in the event of the cancellation of the 2013 Annual VPA Conference, is the individual delegate s responsibility Attendees are encouraged to choose a travel insurance policy that includes loss of fees/deposits through cancellation of your participation in the 2013 Annual VPA Conference, or through the cancellation of the 2013 Annual VPA Conference itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. VPA, the Organising Committee, and All Occasions Group will take no responsibility for any participant failing to insure The sponsor/exhibitor is responsible for all personal injury, damage to property or other losses, liabilities or claims arising in connection with the sponsor s/exhibitor s participation at the 2013 Annual VPA Conference. The sponsor/exhibitor will indemnify the Organisers in respect of any losses, liabilities or claims in respect thereof. The sponsor/exhibitor agree to participate at their own risk and to take out adequate insurance in respect of all such losses, liabilities and claims VPA, Grand Hyatt Melbourne, All Occasions Group and the Organising Committee will take all reasonable precautions, to ensure the building is secure. To assist us, all persons attending the 2013 Annual VPA Conference must wear the official 2013 Annual VPA Conference name badge at all times 10

11 Privacy Policy The All Occasions Group (encompassing All Occasions Management and Travelscene at All Occasions) complies with all legislation which is designed to protect the rights of the individual to privacy of their information, including the Privacy Act 1988 (Cth). Information collected with respect to your registration for participation in this Conference will only be used for the purposes of planning, conduct of the event or communication regarding future events. These details may be made available to parties directly related to the Conference including but not limited to the All Occasions Group, venues, accommodation and travel providers (for the purposes of room/travel bookings and Conference options), key sponsors (subject to strict conditions) and other related parties as deemed necessary. It is also usual practice to produce a Delegate List of attendees at the Conference and to include the individual s details in such a list. By completing trade registration form, you acknowledge that the details supplied by you may be used for the above purposes. It is your responsibility to ensure that all information provided to the All Occasions Group is accurate and kept up to date. To access or update your information, please contact All Occasions Group on conference@aomevents.com or phone

12 GRAND HYATT MELBOURNE EXHIBITION FLOOR PLAN (LEVEL 8) Floor plan current as at June 2013 and subject to change at the discretion of the organising committee. MAP OF EXHIBITION SPACE - MAYFAIR BALLROOM 12

13 CONFERENCE AND TRADE REGISTRATION FORM Page 1 of 4 ABN: Victorian Principals Association (VPA) c/o - All Occasions Group This form becomes a tax invoice once paid. All amounts are in Australian dollars unless otherwise indicated. All fees are GST inclusive. Please forward this form together with payment (if applicable) to: 2013 Annual VPA Conference, c/o - All Occasions Management 41 Anderson Street, Thebarton SA 5031 T: I F: I E: conference@aomevents.com DELEGATE DETAILS (please complete one registration form for each delegate) Given Name Family Name Preferred name on badge Organisation/Company Position Mailing Address City State Postcode Country Phone Fax Mobile (Conference correspondence will be sent to this address) Special Requirements (e.g. Dietary requirements, mobility issues) 13

14 Page 2 of 4 PRIVACY In registering for this Conference, relevant details will be incorporated into a delegate list for the benefit of all delegates. These details may be made available to parties directly related to the Conference including All Occasions Group, VPA, venues and accommodation providers (for the purpose of room bookings and conference options), key sponsors and parties associated with related conferences. By completing the registration form, you acknowledge that the details supplied by you may be used for the above purposes. Should you not wish your details to be used for these purposes, please tick the box below. Please do not include my name and organisation on the delegate list The All Occasions Group uses Commercial Electronic Messages (i.e. updates, newsletters etc.) to keep delegates informed on both current and future, events and travel. Yes, I would like to be kept informed of conferences, travel & accommodation specials or prize draws REGISTRATION (please tick) Please refer to your specific package entitlements for which registration type(s) you are entitled to. Registration Type Fee Earlybird (up to & including 26/07/2013) Fee Regular (from 27/07/2013) Conference Registration Complimentary Complimentary Additional Conference Registration (Full) $ $ Additional Conference Registration Member (Day) Additional Conference Registration Non Member (Day) $ $ $ $ Trade Registration Complimentary Complimentary Additional Trade Registration (Full) N/A $350 Additional Trade Registration (Day) N/A $220 All registration fees listed below are quoted in Australian Dollars (AUD$) and are inclusive of GST. If applicable, please specify day of attendance: Thursday, 5 September 2013 Friday, 6 September

15 Page 3 of 4 Registration Fee Inclusions: Full Registration includes attendance at all Conference sessions, access to the trade exhibition during advertised times, morning/afternoon teas, lunches, a name badge, satchel, Conference materials and attendance at the 2013 Annual VPA Conference and Awards Dinner. Extra tickets can be purchased on the registration form. Day Registration includes attendance at Conference sessions, morning/ afternoon tea, and lunch on the nominated day, access to the trade exhibition, and a name badge, satchel and Conference materials. Attendance at the 2013 Annual VPA Conference and Awards Dinner is at an additional cost and can be purchased on the registration form. Trade Registrations include access to the exhibition hall, morning/afternoon tea and lunches for the duration of the Conference, a name badge, handbook and satchel. SOCIAL PROGRAM (please tick) To assist with catering please indicate your intention below. Failure to do so will be noted as nonattendance. Yes, I/we will attend the: 2013 Annual VPA Conference and Awards Dinner TOTAL $ Inclusive tickets inclusive for full registrations $ per additional ticket $ Number of tickets required 15

16 Page 4 of 4 ACCOMMODATION (please complete if accommodation is required at the Grand Hyatt Melbourne) The 2013 Annual VPA Conference Organising Committee has selected the Grand Hyatt Melbourne as the host hotel for the 2013 Annual VPA Conference. $ per Grand King Room per night (room only, per night, breakfast not included) Arrival Date Departure Date ETA Name of person(s) sharing (if applicable) Special Requests Single Twin Double Smoking Non-Smoking Yes, I have read and agreed to the terms and conditions of the Grand Hyatt Melbourne on the Conference website ( Please note if you have not accepted the terms and conditions, your accommodation booking will not be processed. PAYMENT Payment must accompany all registration forms and may be made by either: Cheque Please make cheques payable to All Occasions Management VPA 2013 and post to All Occasions Management, 41 Anderson Street, Thebarton, South Australia 5031 Electronic funds transfer All Occasions Group Trust Account No. 3 - VPA, BSB Number , Account Number , Bank - Commonwealth Bank of Australia (To allow us to identify your EFT payment, please enter your surname as the statement reference. A remittance advice must also be forwarded by , mail or fax). Credit card MasterCard VISA AMEX Dinners Accounts paid by a credit card will incur a processing fee of 2.8% for Visa and MasterCard, 3.6% for American Express and 4.95% for Diners. Please note that debits to your credit card will appear as All Occasions Management on your statement. Total to be charged to card Card holders name as it appears on the card Card Number CCV Number Expiry Date / Signature 16

17 CONFERENCE AND TRADE REGISTRATION FORM Grant Hyatt Courier Label Please refer to separate document. 17