TRADE EXHIBITION INFORMATION KIT LOCAL GOVERNMENT ANNUAL CONFERENCE HOTEL GRAND CHANCELLOR June 21 to 23, 2006

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1 TRADE EXHIBITION INFORMATION KIT LOCAL GOVERNMENT ANNUAL CONFERENCE HOTEL GRAND CHANCELLOR June 21 to 23, 2006 Trade Booth Details Each booth is 3 metres wide, 2.4 metres deep and 2.4 metres high. The panels are covered with grey front runner material and facilitate velcro fixings. Each trade booth will contain: 1 x Skirted Table (size range between 1.2m 2.4m) 2 x Standard Chairs 1 x Power Board (4 Outlets) 2 x Spotlights Clipped to Fascia Board Company Name on Fascia Board You are encouraged to be creative and dynamic with your trade display. As in a retail situation, trade booths in a conference trade exhibition function like mini-shops in a shopping mall. An engaging display that invites the shopper in, together with entertaining gimmicks and give-aways, play an important role in your conference success. And remember the Most Distinctive Trade Display competition. The organisers run a competition that rewards exhibitors for making that extra effort to engage delegates using novel and innovative ideas in their trade display. The winner is announced as part of the conference program and receives a discount in 2007 as well as a quality prize. Furniture and Accessories If you require furniture or accessories for your trade booth, you can contact Lyn Thomas, Display Works Australia Pty Ltd on (03) , or Display Works specialises in exhibition, conference and retail displays and sources a wide range of furniture items and accessories such as live plants, plinths, showcases, display cylinders, shelving, light boxes and is also able to assist with small runs of larger print items (such that would suit a trade booth). Any arrangement with Display Works is at your own expense. Set Up / Pull Down You may begin your set-up from 12pm on Wednesday June 21 and the full exhibition should be complete by 8pm. Your display may be dismantled from 1.30pm (after lunch) on Friday June 23, to be completed by 4.30pm. Please also ensure that your goods are covered by insurance during transit and whilst on display. The Hotel Grand Chancellor and Local Government Association of Tasmania will take due care but will accept no responsibility for goods lost in transit or whilst on the hotel premises. The Hotel Grand Chancellor will not be responsible for any freight left at the hotel. For further enquiries regarding the venue, please contact Joanne Folder, Hotel Grand Chancellor (03) or

2 Customising/Audio Visual If you intend to customise your booth and your power needs will exceed that available through a single power board, you will need to make arrangements with Lyn Thomas at Display Works (03) or If you require assistance with audio/visual, you can contact Rod Street at Staging Connections on (03) Any arrangement with Display Works or Staging Connections is at your own expense. The Hotel Grand Chancellor does not provide extension leads. Catering The Hotel Grand Chancellor is able to assist with catering for your booth. Catering ranges from sandwiches to cakes, cheese platters and pastries and the hotel can provide soft or alcoholic beverages. If you wish to make special arrangements for catering at your booth, contact Andrew Best, Hotel Grand Chancellor (03) or Any arrangement for catering with the Hotel Grand Chancellor is at your own expense. Please note that the conference organisers make provision for refreshments for trade exhibitors. These are served 20 minutes prior to scheduled breaks. Food stations will need to be refreshed prior to conference delegates arriving. All tea breaks, luncheons and the happy-hour are held in the exhibition area. Floor Plan A generic floor plan for the venue is included with this information. Trade booths have not yet been allocated and you will be advised once an allocation has been made. By completing the attached form, you will assist the organisers in determining site allocations. Personal Bookings: Accommodation/Conference Functions You must make an official booking if you require accommodation at the conference venue or if you wish to access the entitlements of your sponsor/trade agreement. Entitlements range from conference breakfast bookings, complimentary registrations and dinner tickets. Please refer to the sponsorship prospectus located on the LGAT website to clarify your entitlements. To make your booking, please follow these instructions: 1. Access a conference program with registration form. You can download the program and registration form from the LGAT website 2. Write on top of the form in BOLD BLACK BLOCK LETTERS SPONSOR 3. Complete a form for every single person. Put NIL in the total cost section of the form where you are registering for an entitlement. Example: if two people are attending the dinner, please complete two forms. If a couple is attending the dinner, only one form is required.. 4. If you are booking accommodation, you will be required to pay. In this instance, please write the correct amount in the total cost section of the form. It would be appreciated if you arrange payment to accompany the form. 5. If you wish to attend a conference activity to which you do not have an entitlement arising out of your sponsorship/trade agreement, you will be required to pay. Please provide a form for each individual (couples require only one form), tick the correct box and include the correct amount in the total cost section of the form. Exhibitor Name Tags The organisers will not arrange name tags for exhibitors however, will keep a register of exhibitor personnel. You are asked to ensure that exhibitor personnel have their own name tags. /2

3 Conference Handbook of Proceedings The Conference Handbook of Proceedings provides delegates with essential information about the program and venue and it includes a listing for every sponsor and trade exhibitor. You should submit no more than 350 words, together with your logo, via no later than Monday May 22. Trade Exhibitor Details Form Please complete the attached from and return to the LGAT by Monday May 16, Check List Important Deadlines Trade Exhibitor Details Form May 15, 2006 Conference Handbook of Proceedings May 23, 2006 Logo Needed Accommodation & Conference Function Bookings May 29, 2006 Set Up Trade Display June 21, 2006 Pull-down Trade Display June 23, 2006 /3

4 Sample Trade Exhibition Floor Plan* Hotel Grand Chancellor 35.00m up down STORAGE Coffee Fire Hose m 9.50m 7.60m Entrance Doors This End *This floor plan will be updated closer to the event to reflect actual numbers.

5 Please complete and return to: TRADE EXHIBITOR DETAILS FORM LOCAL GOVERNMENT ANNUAL CONFERENCE HOTEL GRAND CHANCELLOR June 21 to 23, 2006 DEADLINE: May 15, 2006 Iris Goetzki Local Government Association of Tasmania PO Box 1521 Hobart 7001 Fax: Trade Exhibitor Company Name Contact Person Mobile Tel Name for Trade Booth Fascia Board (print clearly) Brief Description of Booth Content/Concept Exhibitor Personnel 1. Date/Times 2. Date/Times 3. Date/Times 4. Date/Times

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