EXHIBITION PROSPECTUS

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1 EXHIBITION PROSPECTUS 25 TH INTERNATIONAL APPLIED GEOCHEMISTRY SYMPOSIUM INCORPORATING THE 35 TH NEW ZEALAND GEOTHERMAL WORKSHOP ROTORUA, NEW ZEALAND NOVEMBER Lake Rotorua and Rotorua city in the foreground 1

2 INVITATION The Association of Applied Geochemists is delighted to invite all their members and others interested in applied geochemistry to participate in the 2013 symposium to be held in Rotorua, New Zealand in conjunction with the New Zealand Geothermal Workshop. On behalf of the Organising Committee, we invite you to consider exhibiting at the 26 th International Applied Geochemistry Symposium (IAGS). We have a strong commitment to ensure the best possible outcomes regarding booth placement and visibility, advertising and registration subsidies, and the coordination of social activities around the booth areas. We hope that you can join us to make this symposium a major success, encouraging and influencing future state-of-the-art geochemical research, geothermal research, sustainable resource development and environmental management. IAGS 2013 Organising Committee SYMPOSIUM OVERVIEW The AAG ( is an international scientific society that promotes the science of geochemistry applied to exploration and the environment. Its worldwide membership is composed of researchers, professionals and students from university, industry and government organisations. Its publication, Geochemistry: Exploration, Environment, Analysis, is recognised as a premier international scientific journal. Location of the approximately 500 active members of the Association of Applied Geochemists 2

3 The International Applied Geochemical Symposium (IAGS) is the world s premiere forum for exchange of ideas on a broad range of issues related to the use of geochemistry in the resources industry, and is an increasingly attractive forum for those working in the environmental geochemistry field. It is held every second year and attracts national and international delegates. The delegate representation includes academia, industry, government, Crown Research Institutes and consultants. In 2013, the IAGS will also incorporate the New Zealand Geothermal Workshop which will attract additional delegates from the geothermal industry. In all, we expect delegates. When November 2013 Where Rotorua Convention Centre in Rotorua, New Zealand ( The Centre is a 5 minute walk from central Rotorua and a 15 minute taxi ride from the airport. Rotorua Convention Centre (middle) Programme Overview The IAGS 2013 programme will feature four days of technical sessions and social activities that will appeal to a broad range of geochemists and geoscientists interested in applied geochemistry. Workshops and Short courses, and pre- and post-symposium excursions are designed to support the technical programme. The progamme encompasses a variety of disciplines, including applied geochemistry, new ways of analysis, interpretation of data and the importance of taking care of the environment in mineral 3

4 exploration and mining, and geothermal development. Three days of the four-day technical programme will also feature parallel sessions of the New Zealand Geothermal Workshop on geothermal exploration and development Special sessions for the IAGS 2013 will include geothermal geochemistry and geochemistry of sea floor massive sulphide deposits of the Kermadec Arc and similar active systems. The Trade Exhibition will be held in the Banquet Room area of the Rotorua Convention Centre. This area will be the venue for morning tea/coffee, lunch and afternoon tea/coffee for the four days of the technical programme (three days for the NZ Geothermal Workshop), and for the evening Welcome Function (Sunday) and Cocktail Function (Monday). Delegates will also use the area on arrival each day before the technical sessions start and for taking breaks from the technical session programme. The Banquet Room of the Rotorua Convention Centre set up for displays and serving tea/coffee The Banquet Room of the Rotorua Convention Centre before set-up Event Organising Committee Dr Tony Christie, GNS Science (Chairman) Emily Clearwater, The University of Auckland Associate Professor David Cohen, University of New South Wales Dr Ian Devereux, retired (formerly Rocklabs), Auckland Rachel Fenton, The University of Auckland Associate Professor Chris Hendy, The University of Waikato, Hamilton Dr Matt Leybourne, ALS Minerals, Vancouver Dr Bruce Mountain, GNS Science, Wairakei Professor Mike O Sullivan, The University of Auckland Dr James Pope, CRL, Christchurch Dr Christian Timm, GNS Science Dr Richard Wysoczanski, NIWA, Wellington 4

5 BENEFITS TO YOUR COMPANY Exhibition at the 26 th IAGS 2013 provides a unique opportunity for your organisation to show its support for the advancement of applied geochemistry and geothermal research in an international forum and to capitalise on the business opportunities offered by this event. The symposium offers you a high level of exposure including: International exposure Relationship building and marketing Direct access to an audience consisting of your clients, current and potential Contact with the best and brightest amongst the international geochemistry community including everyone from students to seasoned researchers and exploration professionals An enhanced company profile Increased customer contact and business opportunities Opportunity for branding and product exposure for your business Demonstration of your services, products and your research The exhibition package features: 4 days of exposure to your target market; national and international delegates The opportunity to insert one page of promotional literature in delegates satchels Listing of your company name in the Symposium proceedings Listing of your company logo on the Symposium website Exhibition booth space Accommodation: The Symposium Organisers have secured special accommodation rates for IAGS 2013 delegates at a variety of hotels and motels in Rotorua. For further information on accommodation and the symposium programme, please refer to the IAGS 2013 web site. Exhibition Plan The floor plan has been designed to ensure good visibility, access to all stands and to maximise traffic flow, which will be encouraged by placement of catering stations at key points in the exhibition area. The Committee will allocate display areas to registered exhibitors. The Committee reserves the right to change the floor plan as circumstances dictate. Booth contents Modular booth package with Velcro covered panel walls Lights: two spotlights Power: one general purpose power point on request 2 chairs Exhibitors are responsible for organising and providing all additional exhibition equipment and furniture. Duration on site NZ Geothermal Workshop exhibitors are welcome to stay onsite for the full duration of the Symposium (4 days) for the same price. Please indicate your preference on the application form. 5

6 Exhibitor s Information Guide All exhibition stand information will be included in the Exhibitor s Information Guide and will be sent out approximately 4 weeks before the symposium. This will include confirmed set up and dismantling times, location of appropriate loading bays, recommended display exhibition equipment suppliers, accommodation, IAGS 2013 programme, updated floor plans and general information. Exhibitor passes Two exhibitor passes are provided with each booth registration. These allow entry to the exhibition area only. Entry to the technical sessions and participation in other conference activities require full registration. Floor plan of the Rotorua Convention Centre 6

7 Exploded perspective view of the Rotorua Convention Centre 7

8 HOW TO BOOK AND PAYMENT DEADLINES Booking Conditions Acceptance of exhibition applications will be subject to the Organising Committee approval. The Committee reserves the right to decline applications based on any association, direct or indirect, that does not uphold the objectives of the event. Payments Exhibition booths are NZ$ % GST. They will be allocated strictly in order of receipt of the deposit payment and application form. In order to confirm your booth we will require the Application to Exhibit form and payment to be forwarded to the Symposium Organiser s Office. Please note: all prices are quoted in $NZ and exclusive of 15% GST. Forward applications to: Janet George Absolutely Organised Ltd P O Box Wellington Mail Centre 5045 Lower Hutt New Zealand Cancellation Policy To secure your trade booth, payment is required at the time of booking. An invoice will be issued and must be paid within one month of receipt. If payment is not received within that period your booth registration risks being cancelled and allocated to another exhibitor. If you are required to cancel your booth booking please notify and note the following refund policy. A refund of booth fees paid less a cancellation fee of $100 will be made for cancellations received prior to 31 March A refund of 50% of booth fees will be made for cancellations received from 1 April to 31 August. No refund will be paid on any fees for cancellations received from 1 September Further Information For further information, please contact: Janet George Telephone: Mobile:

9 APPLICATION FORM Please forward your sponsorship application form to the symposium secretariat as detailed below. Janet George Absolutely Organised Ltd P O Box Wellington Mail Centre 5045 Lower Hutt New Zealand Telephone: Mobile: Contact Details: Please print clearly: Contact Name: Position: Company Name: Address: State: Post Code: Country: Telephone: Mobile: Event Contact Person: Number of Booths: Please circle: Single Double Triple Duration of attendance: Please tick: 4 days IAGS (Set up Sunday, depart Thursday) 3 days NZGW (Set up Sunday, depart Wednesday) Payment Details: TOTAL (NZD) $ (a single Exhibition Booth costs NZ$ % GST) On receipt of this signed application form you will sent an invoice for the full amount. 9

10 Payment Method: I would like to pay by bank transfer: Please note subject as IAGS 2013 and pay to the following account: Account Name: Absolutely Organised Ltd Bank: Westpac Branch: Lower Hutt Branch Address: 210 High Street, Lower Hutt, New Zealand Account Number: Swift Code: WPACNZ2W I would like to pay by NZ cheque: Please make cheques payable to Absolutely Organised. All cheques should be made payable in New Zealand Dollars to the full amount required. The amount on the cheque should reflect the total payment details noted above. Cancellation Policy: Cancellations will only be accepted in writing, mailed or faxed and must be signed by the person whose signature appears on this form (or their nominee). A refund of booth fees paid less a cancellation fee of $100 will be made for cancellations received prior to 31 March A refund of 50% of booth fees will be made for cancellations received from 1 April to 31 August. No refund will be paid on any fees for cancellations received from 1 September I have read the cancellation policy above and accept all of its conditions. Name (please print): Position: Organisation: Signed: Date: 10

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