New Jersey School Counselor Association 2011 Fall Professional Conference

Transcription

1 Here's Your Opportunity to Exhibit at the New Jersey School Counselor Association 2011 Fall Professional Conference October 16-17, 2011 Ocean Place Conference Resort One Ocean Boulevard Long Branch, NJ Attended by: Professional School Counselors Elementary Middle School High School Post Secondary

2 Dear Friend of School Counselors: New Jersey School Counselor Association (NJSCA) is the professional association that represents school counselors throughout New Jersey. This year s conference will be held on October 16 & 17, 2011 at Ocean Place Conference Resort, Long Branch, NJ. Our current membership exceeds 1,200. Exhibitors and sponsors will be the highlight of the Sunday Pre-Conference Buffet scheduled for Sunday, October 16 from 6:30 pm to 9:00 pm. It is our intent to create a very interactive environment for you and our members. Exposure will continue on Monday with exclusive exhibit time during registration and the continental breakfast. Additional sponsorship opportunities are available to maximize your exposure and involvement with NJSCA members. Please see the sponsorship information enclosed in this packet. NJSCA s Fall Professional Development Conference has become the place to be for our state s School Counselors. As an affiliate member of NJEA, you can in effect, make contact with nearly all the NJEA counselor members. We hope that you will be part of this very educational and inspirational event. Sincerely, Stacey Solomon President, Promoting excellence in the school counselor profession and advocating the development of all students.

3 NEW JERSEY SCHOOL COUNSELOR ASSOCIATION, INC. FALL PROFESSIONAL DEVELOPMENT CONFERENCE OCEAN PLACE CONFERENCE RESORT LONG BRANCH, NEW JERSEY OCTOBER 16-17, 2011 Thank you for expressing an interest in this year s conference and exhibit program. The New Jersey School Counselor Association has retained Carolyn S. Reynolds as manager for the exhibit program. Please direct all exhibit inquiries, exhibit payments, and correspondence to her. Enclosed you will find a contract/application for tabletop space. Please complete the application, make a copy for your records, and return the original with your check, made payable to "NJSCA," or credit card information to the address listed below. Only applications accompanied by full payment will be accepted. Exhibit space is limited and will be assigned on a first-come, first-served basis. All applications must be received no later than October 3, There will be no refunds for cancellations after September 15, MAIL NJSCA Exhibits Tel: c/o Carolyn Reynolds Fax: Yardville-Hamilton Square Road CarolReynol@aol.com Robbinsville, NJ TABLE TOP SPACE RENTAL FEES: SINGLE - $ MATERIAL DISTRIBUTION: $ (If you cannot attend but wish to distribute materials in the conference registration packets) Rental Fees include: One 6 skirted table and 2 side chairs, Sunday buffet dinner (for one), Monday buffet breakfast (for one) and a listing in the Exhibitor Directory. Electrical services must be ordered through Ocean Place. Order forms will be included with your confirmation packet. Outlets not ordered in advance and provided on-site will be charged at a higher rate to the vendor. Wi-Fi will be available on the exhibit hall floor at no additional cost. You will be notified of your space assignment, shipping and load-in instructions, and any additional updated information via confirmation letter. TENTATIVE EXHIBITOR AGENDA EXHIBITOR SET UP EXHIBIT HOURS EXHIBITOR BREAKDOWN Sunday, October 16, 2011 Sunday, October 16, 2011: 3 PM - 9 PM Monday, October 17, 2011 Noon - 3 PM Monday, October 17, 2011: 8:30 AM - 3 PM 3 PM - 4 PM HOTEL RESERVATIONS should be made immediately by calling Ocean Place Conference Resort at The discounted conference rate is $ (plus tax and a $12 per day resort fee) for both single and double occupancy. To guarantee accommodations at this rate, please identify yourself with the New Jersey School Counselor Association when making reservations. The deadline for reservations is October 3, Reservations made after October 3, 2011 are subject to space availability. Maximize your exhibit experience by participating in one of our sponsorship programs. See Sponsorship Application enclosed for details!

4 DON T MISS THIS OPPORTUNITY! SEND IN YOUR EXHIBIT APPLICATION TODAY! New Jersey School Counselor Association c/o Carolyn Reynolds NJSCA Exhibit Management 479 Yardville-Hamilton Square Road Robbinsville, NJ Tel: Fax: CarolReynol@aol.com

5 NJSCA CONTRACT / APPLICATION FOR EXHIBIT / TABLE SPACE NJ SCHOOL COUNSELOR ASSOCIATION 2011 FALL PROFESSIONAL DEVELOPMENT CONFERENCE OCTOBER 16-17, 2011 OCEAN PLACE CONFERENCE RESORT, LONG BRANCH, NEW JERSEY Exhibitors will be furnished with one 6' skirted table, two side chairs, Sunday buffet dinner (1), Monday buffet breakfast (1) and a listing in the Exhibitor Directory. Exhibit space will be allocated at the discretion of the program committee with order of returned contracts determining priority. Number of Tables x $ = Monday Lunch ($35.00 per person) x $35.00 (not included in exhibit package) Material Distribution ($300) Total Amount Due: The total exhibit fee must be returned with this application. A written cancellation before September 15 will receive a full refund less a $25 administrative fee. There will be no refunds for cancellations after September 15, The following information will be used for exhibitor confirmations and inclusion in the Exhibitor Directory: COMPANY NAME MAILING ADDRESS CITY, STATE & ZIP PHONE FAX /WEBSITE CONTACT NAME TITLE The undersigned is an officer, agent, or representative of the exhibitor authorized to enter into this agreement. Signature Date DESCRIPTION OF PRODUCTS/SERVICE TO BE EXHIBITED: METHOD OF PAYMENT Please Note: Credit card payments to N J S C A will appear on your statement as a purchase from NJSCA. Enclosed is our check for $ made payable to NJSCA (Fed ID # ) Charge my payment to Credit Card # Expiration Date: American Express Visa MasterCard Discover Total Payment $ Cardholder s Signature (Required) Cardholder s Name (please print) Cardholder s Billing Address (if different from above) Please mail or fax completed application with payment to: New Jersey School Counselor Association c/o Carolyn Reynolds NJSCA Exhibit Management 479 Yardville-Hamilton Square Road Robbinsville, NJ Phone: Fax: CarolReynol@aol.com

6 NJSCA 2011 CONFERENCE SPONSORSHIP OPPORTUNITIES Platinum Sponsor: $2,500 Includes: Distribution of materials to conference participants in the registration packets; an exhibit table (including buffet dinner, Monday breakfast and lunch for two);a full projected ad in the conference media presentation; an ad in three editions of the NJSCA E-Newsletter and acknowledgement on the NJSCA s web site. Silver Sponsor: $1,000 Includes: Distribution of materials to conference participants in the registration packets; an exhibit table (including buffet dinner, Monday breakfast and lunch for one); a full projected ad in the conference media presentation and an ad in one edition of the NJSCA E-Newsletter. *Ads for the conference program book are due August 29, All ads are black & white, 8 x 10, and should be ed to jimlukach@msn.com in high resolution, pdf format. Meal Sponsorships (Full or Partial): Meal sponsorships include signage and scheduled presentation time at the event. Pre-Conference Welcome (coffee, tea, etc.) $2,000 Pre-Conference President s Reception $6,000 Monday Breakfast $6,500 Monday Beverage Break $4,000 Monday Luncheon $7,500 - $10, PLEASE INDICATE YOUR SPONSORSHIP EVENT AND FEE: Sponsored Event Sponsorship Fee 2. EXHIBITOR INFORMATION: Company Name: Sponsorship Contact: Address: City/State/Zip: Phone: 3. METHOD OF PAYMENT: Enclosed is our check for $ made payable to NJSCA (Fed ID # ) Charge my payment to Credit Card # American Express Visa MasterCard Please Note: Credit Card payments to N J S C A will appear on your statement as a purchase from NJSCA.. Discover Expiration Date: Total Payment $ Cardholder s Signature (Required) Cardholder s Name (please print) Cardholder s Billing Address if Different from Above 4. PLEASE MAIL COMPLETED SPONSORSHIP FORM AND PAYMENT TO: Carolyn Reynolds NJSCA Exhibit Manager 479 Yardville-Hamilton Square Road, Robbinsville, NJ Tel:

7 One Ocean Boulevard * Long Branch, NJ TEL: * FAX: AV REQUEST FORM RETURN FORM WITH CREDIT CARD OR COMPANY CHECK: RETURN NO LATER THAN: October 1, 2011 Ocean Place Resort & Spa (Attn: Elite AVS) (After above date, late order applies) One Ocean Blvd. Long Branch, NJ (Please make checks payable to: Ocean Place Resort & Spa) Today's Date : Contact Name: On-Site Contact: Function: NJSCA Conference Function Date: October 16 & 17, 2011 Company Name: Street Address: Phone/Fax: Room/Booth: Authorized Signer: ITEM # Needed (per day) REGULAR PRICE (per day) LATE ORDERS (per day) # OF DAYS NEEDED Power Drop Volt, 20 AMP w/power strip (12) Outlet Power Strip, 110 Volt TV/VCR Package (TV, VCR, Monitor & Cart) DVD Player " Flat screen monitor (VGA) " Monitor (CRT) " Monitor (CRT) " Plasma (limited quanity) Laptop Easal Phone Line Wired Internet (per line) SUBTOTAL Credit Card Type: 21% SERVICE FEE 7% NJS TAX * Credit Card #: Exp Date: TOTAL * tax to include subtotal & service fee Cardholder's Signature: Cardholder's Printed Name: COST Payment Policy: Full payment must accompany this order form two weeks prior to set up date. Orders received after date will be subject to listed late order rates. Only company checks or major credit cards are accepted. Credit card payments must be accompanied by a legible front and back copy of card along with the cardholder's signature for verification. Please bring any questions or concerns regarding this service to our IMMEDIATE attention.