SCOTIA HORTICULTURAL CONGRESS 2015 Trade Show & Sponsorship Opportunities

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1 SCOTIA HORTICULTURAL CONGRESS 2015 Trade Show & Sponsorship Opportunities THE BUSINESS OF FARMING January 26 & 27, 2015 Old Orchard Inn, Greenwich, Nova Scotia

2 Scotia Horticultural Congress 2015 Trade Show & Sponsorship Opportunities Scotia Horticultural Congress is a major annual conference presented by Horticulture Nova Scotia for the vegetable and berry industries of Nova Scotia; it also brings in participants from the remaining Maritime Provinces along with other parts of North America. Each year a different theme of importance to the industry is explored - this year s theme is The Business of Farming. We will explore various aspects of building and growing a successful farming business in today`s economy, with topics covering business development and strategies through to marketing and how to build business through the use of social media. The congress covers two days of presentations and is open to anyone interested in this area of farming. Average attendance over the two days is 300. Mornings are dedicated to general issues of importance to all growers. The first afternoon breaks out into concurrent sessions on technical farming and marketing techniques for both the large and small commercial farmer. A first night banquet provides an opportunity to honour both innovators and those who have contributed a lifetime to the industry. It is attended by producers, government representatives, stakeholders, and anyone else interested in the industry. A guest speaker provides thought-provoking insight based on the congress theme. Having strong speakers is essential to the success of the congress and, throughout the congress, a variety of experts provide their knowledge and industry insights to participants. This year, the second day is fully dedicated to operating a farm as a business, and is relevant to all agricultural commodities. Throughout the event, there is a central trade show representing a broad spectrum of the support industries. The organizing committee is made up of volunteer participants and one staff person, and all are involved in various aspects of the congress. Agriculture is an incredibly important part of our heritage and is vital to continued economic growth, and this event is an essential part of ensuring the future of horticulture in our province. Within the 2015 sponsorship package, many different levels of involvement are available. With each you will discover opportunities for a high level of event visibility and great networking opportunities. Along with trade show and advertising opportunities, the levels of sponsorship available include: Premium Sponsors Platinum Sponsors Gold Sponsors Silver Sponsors Bronze Sponsors Literature Key Event Sponsors Your sponsorship contact is: Marlene Huntley Tel: (902) Fax: (902)

3 Sponsorship Levels Premium Platinum Gold Silver Bronze Literature Dist. Investment $ $1500- $1999 $1000- $1499 $500-$999 Up to $500 $100 Logo placement on event website Premier Premier Yes Yes Name only No Web link Yes Yes Yes Yes No No Public Welcome Yes No No No No No Logo placement on site signage Premier Premier Yes Yes Name only No Logo placement on promo materials Premier Premier Yes Yes Name only No Insert in delegate bag Yes Yes Yes Yes Yes No Complimentary delegate pass No No No Complimentary banquet ticket No No No Literature in sponsor area No No No No No Yes Descriptions Investment (available) $2000 plus investment Pre-Event Marketing Premier logo placement on the event website Web link to sponsor s website Premium Sponsor Includes an opportunity to offer a public welcome Premier logo placement on all site banner signage, including on-screen promotion through show Premier logo placement in any printed conference and media materials, including full-colour program. Insert in delegate bag 4 complimentary delegate passes, including 4 banquet tickets Investment (available) $1500-$1999 investment Pre-Event Marketing Premier logo placement on the event website Web link to sponsor s website Platinum Premier logo placement on all site banner signage, including on-screen promotion through show Premier logo placement in any printed conference and media materials, including full-colour program. Insert in delegate bag 2 complimentary delegate passes, including 2 banquet tickets 2

4 Investment $ $1499 investment Gold Sponsors Pre-Event Marketing Logo placement on the event website Web link to sponsor s website Logo placement on all site banner signage, including on-screen promotion through show Logo placement in printed conference and media materials, including full-colour program Insert in delegate bag 1 complimentary delegate pass, including 1 banquet ticket Investment $500-$999 investment Pre-Event Marketing Logo placement on the event website Web link to sponsor s website Silver Sponsors Logo placement on all site banner signage, including on-screen promotion through show Logo placement in printed conference and media materials, including full-colour program Insert in delegate bag Investment $499 or less investment Pre-Event Marketing Name placement on the event website Bronze Sponsors Corporate name placement on all site banner signage, including on-screen promotion through show Corporate name placement in printed conference and media materials, including full-colour program Insert in delegate bag Investment $100 investment Literature placed in Sponsor rest area. Literature Distribution 3

5 Additional - Key Event Sponsors In addition to the previous sponsorships documented in this package, businesses and organizations also have the option of becoming a Key Event Sponsor. Sponsors will be recognized at the key event, and provided an opportunity to offer a welcome to guests and, if relevant, introduce the event s special guest speaker(s). The various events are listed below along with sponsorship amounts: Morning Coffee Opening Keynote Nutrition Breaks Lunch Banquet Investment per day $200 $ $500 (1 break) $1,000 $2000+ (1 only) Logo placement on event website Name only Yes Yes Yes Premier Web link No Yes Yes Yes Yes Logo placement on site signage Name only Yes Yes Yes Premier Logo placement on promo materials Name only Yes Yes Yes Premier Company name displayed during event (Powerpoint, banner, table markers) Yes Yes Yes Yes Yes Complimentary delegate pass No 1 No 1 4 Complimentary banquet ticket No 1 No 1 4 Literature displayed during event Yes Yes Yes Yes Yes Descriptions Morning Coffee in Trade Show Area Day 1and/or Day 2 Investment (2 available) $200 investment ($400 for both days) Company name displayed as sponsor in coffee area Company banner on display in coffee area during the specific event Company name in program agenda Literature displayed during event Opening Keynote Speaker Investment (1 available) $1000 plus investment Company name displayed as sponsor Company banner on display during the specific event Opportunity to introduce speaker Literature displayed during event 1 complimentary delegate pass, including 1 banquet ticket 4

6 Nutrition Breaks Day 1or Day 2 Investment (Includes 1 break) $500 investment ($1000 for both days) Company name displayed as sponsor Company banner on display during the specific event Literature displayed during event 1 complimentary delegate pass, including 1 banquet ticket, when sponsoring both days Lunch Investment (2 available) $1000 investment for each Company name displayed as sponsor Company banner on display during the specific event Literature displayed during event 1 complimentary delegate pass, including 1 banquet ticket Banquet Investment (1 available) $ investment Company name displayed exclusively as sponsor (except for those being recognized as donating to the banquet food, drink, giveaways, etc.) Company banner on display during the specific event Company logo displayed on PowerPoint Advertising and/ or giveaways on tables 2 complimentary delegate passes, including 2 banquet tickets 5

7 Advertising in Program Our Scotia Horticultural Congress Program is a full colour, professionally designed booklet containing our sponsors, trade show participants and contact information and our agenda, among other items. It can be a great promotional piece for your organization. Here are the choices for advertising: Inside front: ½ page 7"w X 4.5" h = $250 full page 7.5"w X 10"h = $500 Inside back: ½ page 7"w X 4.5" h = $250 full page 7.5"w X 10"h = $500 Outside Back: full page 7.5"w X 10"h = $900 (not available) Program interior: ¼ page 3.5"w X 4.5" h = $125 ½ page 7"w X 4.5" h = $250 full page 7.5"w X 10"h = $500 Scotia Horticultural Congress Website for an additional $50 per ad, we can post your ad on our Scotia Horticultural Congress site and link it to your website or preferred landing page, considerably increasing its value. Please Note: Ads are preferred in a jpg or png format, and need to be received by Friday, January 9, 2015 to be included in the program. Trade Show Our 2014 Trade Show sold out early, and we had a long waiting list yes, it is more than just a booth! The cost of a full booth is $450. For non-profits, there are a very limited number of half booths for $225. By booking a booth, you receive Two full days of access to those involved especially in the vegetable, strawberry, raspberry, highbush blueberry and potato industries including producers, processors, distributors, researchers, government, and others from all over the Atlantic Region and beyond. Booth space with access to power and wireless internet, located on the same floor as the education sessions. Lunch & breaks held in the Trade Show area to offer steady traffic flow. Free registrations, lunch and coffee for two reps only. Important: If requiring access for more than two reps i.e shift changes those additional reps MUST be pre-registered with special advance permission from organizers, and they must sign in for their badges. If not working the booth, they are required to pay. Only two representatives can be signed in to work a booth at any given time. Acknowledgment of your participation, with your representative s contact information, published in our program. Note: Banquet tickets must be ordered separately at $45 each. 6

8 About Your Display Space To have your business name listed as a Trade Show participant in the Congress Program you must book your booth prior to January 9, Except for those who have pre-registered at Congress 2014, booths are booked on a first-come basis and placement of booths is at the discretion of the organizer. There are three choices of booths. The two larger sizes - 10' x 4' (display space with 6 x 3 table) and 8' x 3' table are limited. The third choice, recommended when possible, is 6 x 3. Breaks and lunch are served in the Trade Show area. Trade Show is open from 8:00 a.m.-4:00 p.m. on Monday, January 26, and 8:00 a.m.-4:00 p.m. on Tuesday, January 27. Set-up is allowed between 6:00 p.m. Sunday, January 25 and before 9:00 a.m. Monday, January 26. Break-down of booths is allowed any time after 1:30 p.m. Tuesday, January 27. Cancellation policy: There is no refund of booth, registration or banquet ticket fees after January 9, If cancelling before January 9, you will be expected to pay 25% of your booth fee to cover administrative costs. Banquet tickets are pre-sold and normally not available at the door. Order before January 16, 2015 to ensure a place. For any special requirements, please contact Marlene Huntley at or Remember - space is limited so book now! 7

9 Sponsorship/Trade Show Application Scotia Horticultural Congress, January 26 & 27, 2015 If part of the trade show, the following information will be used for your formal listing in our program (please print). If sponsoring, please ensure you send a logo, preferably jpg or png format, to If advertising, please submit your electronic ad to the same address: Name of organization: Name of contact person: Mailing address: Phone: Fax: Cell: Sponsorship: Please indicate your preferred sponsorship level and amount: Premium ($2000 +) Platinum ($1500-$1999) Gold ($1000-$1499) Silver ($500-$999) Bronze (up to $499) Literature ($100) Morning Coffee Day 1 ($200) Opening Keynote ($1000+) Nutrition Break Day 1 ($500) Nutrition Break Day 2 ($500) Lunch Day 1 ($1000) Lunch Day 2 ($1000) Banquet ($2000+) Trade Show Each space comes with a draped table and two chairs *unless otherwise requested, along with two passes. I will require for my **booth space: 10' x 4' space for freestanding display (limited) 8' table 6 table (**recommended when possible) Electrical outlet I have special requests for my space *Please detail any special requests below: * Registrations *Sobeys Breakfast is complimentary to pre-registered participants & sponsors on Tuesday morning. Please check the two requiring special name tags & Additional Banquet *Sobeys Totals passes for the booth registrations Breakfast Name 26th $45 No cost 1 each Booth $450 each Program ad: Cover front inside back inside / Interior ¼ page ½ page full page / + website Subtotal 15% HST Sponsorship amount (non-taxable) Total Payment 8

10 Note: All payments must be made prior to January 27, You may pay by cheque or credit card. Please make cheques payable to Horticulture Nova Scotia. Cheque enclosed Send Invoice Please charge to my credit card (A $2.00 service fee for credit card transactions will be added) VISA Mastercard American Express Number Expiry date Name as it appears on card *You may fax this form to , to or mail to: Horticulture Nova Scotia 32 Main St., Blair House Kentville Agricultural Centre Kentville, N.S. B4N 1J Hotel Reservations For accommodations, please contact: Old Orchard Inn & Spa Exit 11, Highway 101 Greenwich, Nova Scotia Mailing address: 153 Greenwich Road South RR#2 Wolfville, Nova Scotia B4P 2R2 For reservations, phone (902) or or visit the website at A block of rooms has been reserved with following prices: Single/Double $ HST / Night Triple $ HST / Night Quad $ HST / Night Please indicate you are with Scotia Horticultural Congress when registering. 9

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