Ref Closing Date: 8 July 2016.

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Shanna McCormick
7 years ago
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1 Marketing Coordinator (Schools Liaison, Events and Research) Salary circa 18,600-20,400 per annum 37 hours per week, 52 weeks per year Fixed term until March 2017 Ref We are seeking a highly committed and motivated coordinator to support the marketing activities of the Marketing and Communications team. This role would suit a recent graduate looking to launch themselves into the marketing and events arena. You will be responsible for supporting the College s schools liaison activity, with a particular focus on the Colchester, Braintree, Clacton and Chelmsford catchment areas and supporting the wider marketing team with internal and external events coordination at the Colchester campus. With knowledge of post-16 and post-18 provision and experience of presenting and public speaking to a range of different audiences, you will also possess considerable events management and/or schools liaison experience. With at least a level 3 qualification in marketing, events or business you will also have the ability to enthuse and inspire school-age audiences Closing Date: 8 July A job description and application pack can be obtained from our website: Applications, by CV if preferred, should be ed to jobline@colchester.ac.uk.

This role would suit a recent graduate looking to launch themselves into the marketing and events arena.

2 Vacancy Information Job ref Marketing Coordinator (Schools Liaison, Events and Research) Hours Salary 37 hours per week 18,687-20,400 per annum Duration Fixed term until March 2017 Location To apply Colchester Please complete and return an application form, or send in your CV with covering letter if preferred, by to In either case, or if you have already sent in your CV, we would be grateful if you could complete and return an equal opportunities monitoring form. Closing date 8 July 2016 If you have submitted an application, it will be passed to the manager and if you have been shortlisted for interview you will be contacted within 2 weeks of the vacancy closing date. If you do not hear from us within 2 weeks of the closing date, unfortunately you have not been shortlisted for interview on this occasion. (Please note this does not apply to internal applicants). Additional Information Colchester Institute is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts at Colchester Institute are exempt from the Rehabilitation of Offenders Act You must therefore disclose spent and unspent convictions, cautions, reprimands and final warnings. The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are protected and are not subject to disclosure, and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found at the Disclosure and Barring Service website. If you are offered the post we will need to obtain a satisfactory Disclosure and Barring check for you. This will be an Enhanced DBS Check and a Barred List check for roles deemed to be in Regulated Activity. All staff new to the College are required to pay for their DBS unless they have registration to the DBS Update Service that is checked satisfactorily by the College. The College places a strong emphasis on recruiting high quality staff and on supporting continuing professional development for all staff to ensure that they are effective in providing high standards of teaching and learning and in putting customers first. Please visit our website to obtain further details about the College

In either case, or if you have already sent in your CV, we would be grateful if you could complete and return an equal opportunities monitoring form.

3 We have members of the Marketing team based at two of the three campuses; Colchester and Braintree and are responsible for the promotion of the whole College in a variety of markets and using various methods. The post-holder will work under the direction of the Marketing Officer (Schools Liaison and Events). Schools liaison activity will require the post-holder to develop and build a network of professional relationships with key influencers in targeted feeder schools to promote the College s provision. Such activities will include workshops, presentations and assemblies, attendance at parents evenings and options/careers exhibitions. The post-holder will also support in the promotion the College s Higher Education provision at national UCAS fairs and targeted Further Education colleges. Events can range from the organisation and attendance of our Graduation ceremonies; open events at all College campuses; external events, and organising launch events for new facilities/curriculum areas. This position is based at Colchester but will involve time at all our campuses including Braintree, Clacton and other learning sites across Essex. We actively target and recruit in Essex and Suffolk areas and therefore, travel within these areas is essential.

Schools liaison activity will require the post-holder to develop and build a network of professional relationships with key influencers in targeted feeder schools to promote the College s provision.

4 JOB DESCRIPTION JOB TITLE: REGULATED ACTIVITY RESPONSIBLE TO: Marketing Coordinator (Schools Liaison, Events and Research) Yes Marketing Officer (Schools Liaison and Events) LINE MANAGEMENT OF OTHER STAFF No LOCATION Colchester GRADE Scale 4 Points PURPOSE STATEMENT To support and enhance the College's relationship with a network of key feeder schools, and assist coordinating a number of internal and external events. MAIN TASKS: 1. Support the marketing team to maintain a network of professional relationships with key influencers from targeted feeder schools in Essex and Suffolk. 2. Support the strategic ambitions for growth and development at all sites by compiling and distributing feedback for evaluation from school links. 3. Deliver presentations and workshops to targeted feeder schools ensuring positive promotion of Colchester Institute s provision. 4. Identify opportunities to improve the perception of Colchester Institute and to support the engagement of schools in the area. 5. Work alongside colleagues in the College to ensure a cohesive and collaborative approach to school liaison activity. 6. Act as a point of contact for incoming enquiries from school stakeholders in the area. 7. Support the Marketing Officer (Schools Liaison and Events) with the planning, organising and set up of open days and events, as well as maintaining strong communications with the schools. 8. Set up stands and represent the College at national, regional and local promotional events, including evening and weekend work. 9. Be available to attend UCAS Fairs across the country. 10. Plan and implement events to time, budget and quality standards. 11. Actively promote relationships with Areas and Faculties to secure internal support and assistance for events. 12. Update the events pages on the College portal, website and social networking sites. 13. Contribute to the production of promotional literature, signage and information packs for events.

internal and external events. MAIN TASKS: 1. Support the marketing team to maintain a network of professional relationships with key influencers from targeted feeder schools in Essex and Suffolk. 2.

5 14. Provide feedback and data to the marketing team staff to support event and curriculum planning. 15. General marketing and administrative tasks, including filing, photocopying, scanning, proof-reading, design, photography, etc. 16. Support the Senior Marketing Officer with research which will involve both primary and secondary methods. Examining strengths of other mixed economy colleges and keeping abreast of the competition. 17. Work to promote Equality and Diversity in all aspects of the role. 18. To apply the College s Safeguarding and Child Protection policy and practices. 19. Work as an effective member of the Marketing team. This job description is current as the date shown. It may be amended in any way following consultation with the post holder to take account of changes or anticipated changes in the organisation or management of Colchester Institute.

Support the Senior Marketing Officer with research which will involve both primary and secondary methods. Examining strengths of other mixed economy colleges and keeping abreast of the competition.

6 PERSON SPECIFICATION Ref: Marketing Coordinator (Schools Liaison, Events and Research) Qualifications / Training Knowledge / experience Essential Level 3 qualification in Marketing, Events or Business, or considerable events management experience An understanding of marketing principles Experience of multi-tasking and working in a busy team environment Experience of organising and participating in large scale events Experience of presenting and public speaking to a range of different audiences Experience of working with school age audiences Knowledge of post-16 and post-18 provision Good understanding of and experience using databases and spreadsheets Work to promote Equality and Diversity in all aspects of the role. To apply the College s Safeguarding and Child Protection policy and practices. Desirable Chartered Institute of Marketing qualification Marketing, Events or Business related degree Knowledge of the UCAS process Experience of working collaboratively with school stakeholders Experience of writing copy for print or web Skills / abilities Advanced IT skills, including Microsoft Word, PowerPoint, Outlook and Excel Excellent communication skills (both written and oral) Ability to enthuse and inspire school-age audiences Ability to communicate with all levels of people Ability to self-motivate and influence others Design skills including Photoshop, MS Publisher, InDesign or other creative design package

participating in large scale events Experience of presenting and public speaking to a range of different audiences Experience of working with school age audiences Knowledge of post-16 and post-18

7 Excellent time management and organisation skills, including the ability to suggest improvement Special Requirements Can adapt to changing requirements of the job and the College Flexible and willing to work evenings and weekends Ability to travel between the Colchester Institute sites and to external venues Full, clean driving license holder with unlimited access to a car with insurance for business use

willing to work evenings and weekends Ability to travel between the Colchester Institute sites and to

Schools Liaison and Events Coordinator

Schools Liaison and Events Coordinator Ref: 15-075 18,700 20,400 per annum Actual Salary 7,500 8,200 15 Hours per week, 52 Weeks per Year Fixed term until January 2017 The Marketing and Communications