Library Acquisitions Manager Fixed term appointment for 9 months (maternity cover)

Transcription

1 Library Acquisitions Manager Fixed term appointment for 9 months (maternity cover) Recruitment Pack February 2016 Ref: R2283

2 Dear Applicant Thank you for your interest in this post and in the University. Computing and Library Services (CLS) is a large and diverse department, as you will see from the accompanying organisation chart. Our activities range from IT infrastructure through to archives and special collections, from telecommunications through to information skills teaching. Uniting these diverse areas are the common aims of supporting the University in terms of learning, teaching, research and enterprise, providing excellent customer service and being at the forefront of service delivery. Our organisational structure and ethos encourage creativity and new ideas. In recent years we can boast many successes including: Holder of national Customer Service Excellence Award the first University department in the UK to achieve this, and receiving an outstanding assessment in 2015 which included 3 areas of compliance plus Shortlisted three times for the Times Higher Education Leadership and Management Awards in the categories Outstanding Library Team and Outstanding ICT initiative Many individuals successes including Library Information Professional of the Year (Dave Pattern, Library Systems Manager) National Teaching Fellow of the Higher Education Academy (Andrew Walsh) and representation on a number of national professional committees. Awards of several external grants, in the areas of library impact data, open access journal publishing, digitisation and archive service development Winner of the IAML (International Association of Music Libraries) Excellence in Music Libraries award CLS is highly regarded within the University and we attach great importance to working in partnership with colleagues in Schools and Services. Equally important are the internal relationships within CLS and good team work. We are fortunate in having many talented and dedicated people working within CLS and I hope that having read through this booklet you will want to join us. I hope the information in this booklet proves useful and gives you sufficient guidance to pursue your application. Further information is also available on our website If you would like to have an informal discussion about the post please do not hesitate to contact Graham Stone on or g.stone@hud.ac.uk I look forward to receiving your application. Yours sincerely Sue White, Director of Computing and Library Services

3 1. The Role and Person Job Purpose: To manage the purchasing and provision of information resources for staff and students of the University. To act as deputy for the Collections and Scholarly Communications Librarian Job Duties: 1. Deputise for the Collections and Scholarly Communications Librarian, as appropriate, e.g. at internal and external meetings and groups. 2. Manage and co-ordinate the work of the Acquisitions team including setting and monitoring team objectives; undertaking staff appraisals and facilitating staff development. 3. Manage, review and develop the acquisition process of library materials for the university, incorporating the provision of material on student reading lists and including monitoring supplier contracts; implementing electronic methods of ordering and invoicing; exploiting supplier electronic products for selection of material and maintaining appropriate licenses. 4. Assist in the monitoring, development and testing of library system developments affecting the acquisitions process of library materials. 5. Manage the outsourcing of bibliographical functions so that supplier services with regards to cataloguing, classification and shelf ready services are fully utilised and the quality of bibliographical records is maintained. 6. Manage the Information Resources and related budgets to ensure that budgets are spent appropriately and to assist the Collections and Scholarly Communications Librarian in analysing data and setting new budgets 7. Manage all purchasing of information resources for the university library, including credit card purchases and petty cash, using the University s financial management software system and ensuring purchasing takes place within the financial rules of the university. 8. Collect, analyse and present the collection and analysis of statistics to assist academic librarians in formulating recommendations for collection development. 9. Contribute to the planning and implementation of new services and system initiative (including participation on project groups), and to ensure the effective operation of services when established. 10. Liaise with suppliers and publishers on the continuous development of systems and processes; for information on service and developments and to resolve queries as necessary. 11. Participate in projects both in-house and nationally which develop, exploit and preserve electronic information resources for the academic community. 12. Design and deliver training for the above functions to library and University staff as required. 13. Undertake front-line library service desk duties when required

4 14. Contribute to the management and strategic development of Computing and Library Services through membership of the CLS groups and other internal and University committees. 15. Engage actively with professional groups and bodies at regional and national level and seek funding for external grants 16. Other duties assigned from time to time by the Director of Computing and Library Services consistent with the grading of the post

5 The successful candidate will be able to demonstrate the following attributes: R2283 Attributes Essential Desirable Evidenced Qualifications/ Educated to degree level (any subject) Post Graduate qualification in Librarianship or Application form Training information Science or equivalent and Certificates Experience Knowledge Skills and abilities ECDL or equivalent IT experience Experience of working in a Library or Information Service Experience of managing and training staff Experience of customer service Experience of liaising with suppliers/publishers Knowledge of issues around the purchasing and use of information sources in HE Well-developed IT skills, including the ability to use standard office applications Knowledge and interest in new developments in communications and ICT and their applications in libraries and HE Understanding of the book trade and library supply chain Knowledge of budgeting Knowledge of financial management systems Knowledge of library specific software including library management system software Excellent interpersonal and communication skills (both written and oral) A friendly, approachable manner Self-motivated, and enthusiastic Methodical, accurate and logical Ability to prioritise tasks and work effectively in a busy environment Ability to work in a team and contribute to its success Flexible attitude towards work Ability to use initiative and to think innovatively Contribution to the professional body of knowledge for example through publication or research outputs Experience of working in a further/higher education institution Experience of working in a library acquisitions department Understanding of bibliometric standards Familiarity with electronic ordering Application form, Interview and References Application form and Interview Application form, Interview and References

6 2. The Post Further details This post has a key role to play in the support of the Academic Services Team. The Library Acquisitions Manager is responsible for the day-to-day management of staff and processes relating to book acquisitions within the Information Resources Team. He/she oversees existing processes within the team in addition to recommending and managing the implementation of new services. The post holder has responsibility for supervising and training staff and in providing advice to CLS colleagues and to his/her line manager on the impact of developments pertinent to the post. He/she assists the Collections and Scholarly Communications Librarian in overseeing the Information Resources budget and monitors national contracts regarding the acquisitions budget, including negotiating favourable licences where applicable. The post holder will report to the Collections and Scholarly Communications Librarian and work within the Academic Services team, alongside the Journals Librarian and Library Systems Manager. It will be essential for the post holder to work closely with a range of CLS staff, such as the Subject Teams. Staff management/development The post holder will lead, manage and develop staff in the Acquisitions Team (currently 5.5 FTE) by: 1. Line managing the Acquisitions Team, including recruitment, development, annual appraisals and regular one-to-one discussions 2. Setting, reviewing and monitoring staff performance targets to ensure individual, team and service objectives are met 3. Providing further coaching and training to update team skills and awareness 4. Contributing to the training of other CLS staff, including one-to-one sessions, meetings, and the preparation of supporting documentation and reports. 5. Act as a deputy for the Collections and Scholarly Communications Librarian Best value The post holder will assist the Collections and Scholarly Communications Librarian in compiling and analysing financial data and monitoring the annual budget by: 1. Overseeing the administration of financial and management information for the information resources budget, with particular reference to the acquisitions budget 2. Liaising with CLS colleagues over spend targets and potential budgetary issues 3. Recommending the most cost effective sources of supply, including the monitoring of national and regional contracts 4. Liaising with suppliers to obtain appropriate information for analysing financial data and supplying management reports. Service delivery and improvement The post holder will ensure the efficient running of acquisitions team workflows and identify and implement service improvements by: 1. Allocating and overseeing all tasks within the acquisitions workflow, for titles in both print and electronic format

7 2. Resolving problems and queries arising from the workflow and proactively responding to them 3. Reviewing policies and procedures and developing and implementing new workflows 4. Undertaking the evaluation and implementation of new resources and models of acquisition 5. Working closely with the Collections and Scholarly Communications Librarian, the Journals Librarian and the Library Systems Manager to review, recommend and implement new management tools, such as a replacement for the library management system In addition, the post holder will play a key role in internal projects and groups to improve the service as a whole. The post holder will keep abreast of developments in the library supply chain and will show a commitment to continuing professional development, including membership and participation in external committees as appropriate. Hours of Work: 37 hours per week On appointment, all Computing and Library Services staff undergo a thorough induction process, and they are provided with a detailed training programme in all aspects of their duties. A flexible working hours scheme is in operation which is subject to the operational needs of the service.

8 3. Our Offer We offer a generous remuneration and benefits package: Starting salary grade 7 ( 32,902 upwards) A Career Average Revalued Earnings (CARE) Pension Scheme (Local Government Pension Scheme) 30 days annual leave plus statutory holidays Significant opportunities for professional development A friendly and supportive work environment A range of voluntary benefits 4. How to Apply Applicants are asked to complete an application form. Attention is drawn to the person requirements listed above and applicants are asked to provide evidence of their match to these criteria in some detail in their supporting statements. This information will be used to shortlist candidates. The timetable is as follows: Advert closes: 21 March 2016 Interviews: 18 April 2016

9 5. Organisational Chart R2283

10 6. The University R2283

11 The University s vision is, To be an inspiring, innovative university of international renown. The University s achievements were recognised by the award of the Times Higher Education University of the Year for This follows hot on the heels of its success at the awards last year where it collected the Entrepreneurial University of the Year award. The University of the Year is awarded to an institution that has demonstrated exceptional performance in the past academic year providing evidence of particular bold, imaginative and innovative initiatives that have advanced the institution s reputation. Just some of those initiatives are: A commitment to our students with nationwide top 10 ratings for student satisfaction and graduate employability as well as a top 10 rating for financial security. The opening of the 3M Buckley Innovation Centre, a collaboration with conglomerate 3M to foster business partnerships leading to new research, technology transfer and entrepreneurial ideas. The award of a Queen s Award for Enterprise International Trade as well as a top 10 position in the 2012 International Student Barometer. A commitment to excellence in teaching Huddersfield is the only University in the UK where 100 per cent of academic staff are fellows of the Higher Education Academy which provides professional recognition of their teaching abilities. These factors, combined with a continued commitment to being a university that is at the heart of its home town and a strong commitment to be a great employer makes the University an interesting and rewarding place to work. As an Athena SWAN Bronze organisation, the University has a solid foundation for eliminating gender bias and developing an inclusive culture that values all staff. For more information, please visit: The University s staff are involved in scholarship, research and reach-out activities. We want to attract and retain the best staff, provide opportunities for them to remain professionally engaged and up-to-date. We were one of the first universities in the country to achieve institutional recognition under the Investors in People Award in 1999 and we have maintained this standard ever since. We are committed to the development and support of our staff. In the Quality of Working Life Survey, looking at the satisfaction and well-being of our staff, the University of Huddersfield has higher scores across all six factors than the Higher Education benchmark, showing lower levels of stress and greater satisfaction with working conditions than the benchmark data. Our striking town centre campus straddles the refurbished Huddersfield Narrow Canal and offers extensive views of the wooded Pennine foothills. The campus combines both new and historic buildings, and since million has been invested in new facilities and buildings for our students. The University has won Civic Trust Awards for the imaginative refurbishment of historic mill buildings for the teaching of Computing, Engineering and Architecture. However, we are also very proud of our contemporary architecture. Our 17 million Business School building opened in 2010 and a 22.5 million Student Central Building which opened in January 2014 providing new sports, leisure, learning and catering facilities.

12 7. Huddersfield The University is located close to the centre of the thriving West Yorkshire town of Huddersfield. Huddersfield has an extensive range of new retail and social developments with many new shops, cafes, bars and restaurants. Near to areas of outstanding natural beauty publicised in TV programmes such as Last of the Summer Wine and Where the Heart Is we are also in easy reach of Leeds and Manchester. Both are just 45 minutes by road and with quicker access via the regular cross Pennine rail service. Huddersfield is surrounded by a number of attractive villages in the Holme and Colne valleys and within easy reach of the Yorkshire Dales, the Peak District and the major urban centres of Leeds and Manchester. The cost of housing compares very favourably with other regions in Britain and the choice of where to live is outstanding. The town is well known for its musical traditions, including the world famous Huddersfield Choral Society and the internationally renowned Huddersfield Contemporary Music Festival. The Lawrence Batley Theatre and a large sports stadium host various cultural and sporting events respectively.