Tuesday August 2 to Thursday August 4, 2016 TRADE DISPLAY NEW FRONTIERS! Gold Sponsors. Silver Sponsors

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1 EXHIBITOR INFORMATION 18 th Tuesday August 2 to Thursday August 4, 2016 TRADE DISPLAY Gold Coast Convention and Exhibition Centre next door to Jupiters Casino, Broadbeach, Qld NEW FRONTIERS! The Australian Cotton Conference is attended by over 1000 delegates made up of growers, corporate farmers, consultants, researchers, processors and service providers from Australia and overseas. Join us and showcase your business to the Australian Cotton Industry at this superb venue where Trade Display exhibitors will once again be in the midst of all the activity. Foundation Sponsors Gold Sponsors 2014 LIST OF SPONSORS: Adama ANZ Case IH Dow AgroSciences John Deere Monsanto S&G Cotton Silver Sponsors 2014 LIST OF SPONSORS: CSIRO Incitec Pivot Patrick Container Ports Qube Logistics Rabobank Organised by Cotton Australia, Australian Cotton Shippers Association and Australian Cotton Trade Show 2016 Sponsorship opportunities are still available contact Brian OConnell Ph: Mob: E:

2 2016 COTTON CONFERENCE SITE MAP b a

3 2016 COTTON CONFERENCE TRADE DISPLAY COSTS Sites Booth numbers Dimensions (metres)* Cost (with GST) Regular display (3m x 3m) $5000 Major display (10m x 4m) $7700 * Height limit of 2.5 metres on displays unless permission is granted otherwise by the organisers. Retaining your site from 2014: Site holders from the 2014 Conference have right of first refusal on that site in If you wish to retain your 2014 site please advise Brian O Connell by March 7, SITE PACKAGES FITTINGS, FURNITURE AND DELEGATE REGISTRATIONS 3m x 3m Regular Display Site Package includes: WALLS 2.5m High x 3m Back x 2m Side polished aluminium frame with white melamine infill panels FASCIA Polished aluminium fascia, 300mm deep on all aisle frontages SIGNAGE All open aisle frontages will have a fascia sign consisting of company name and stand number. A corporate logo can be included exhibitor to supply artwork. Standard lettering in colour (maximum 30 characters) LIGHTING 2 x 120 watt track spotlights mounted on the inside of the front fascia POWER 1 x 5 amp power point per stand positioned in the rear corner of the stand FLOORING Carpet tiles in grey 10m x 4m Major Display Site Package includes: WALLS Up to 14 metres of 2.5m High wall panels configured as per exhibitor requirements polished aluminium frame with white melamine infill panels FASCIA Polished aluminium fascia, 300mm deep on all aisle frontages SIGNAGE All open aisle frontages will have a fascia sign consisting of company name and stand number. A corporate logo can be included exhibitor to supply artwork. Standard lettering in colour (maximum 30 characters) LIGHTING 2 x 120 watt track spotlights mounted on the inside of the front fascia POWER 1 x 5 amp power point per stand positioned in the rear corner of the stand FLOORING Carpet tiles in grey

4 Standard Furniture Package: All sites come with a standard furniture package of table, tablecloth and two chairs see below. If exhibitors wish to upgrade using our conference supplier the wholesale package cost will be credited to their upgrade account. As exhibitors confirm bookings they will be supplied with an Online Exhibitor Kit by ExpoNet. Table dimensions: 1.80m Long, 0.73m High, 0.75m Wide Complimentary Conference Delegate Registrations All Regular and Major Display site holders will receive 2 x Complimentary Delegate Registrations. These provide full access to all Conference activities. Additional Trade Display Hall only registrations are available to exhibitors at a cost of $150 per day this registration includes all catering but provides access to the Trade Display Hall only. Custom Site Builds Exhibitors please note that all plans for custom site builds must be submitted to the Conference organisers for approval by July There are a variety issues that have to be addressed by all installers and exhibitors prior to build commencement.

5 TRADE DISPLAY 2016 BOOKING FORM EXHIBITOR DETAILS: Exhibitor Company name to appear on site fascia (maximum 30 characters) Contact name (preferably attending the event) Address State Postcode Phone Fax Mobile Website address: www. SITE DETAILS (please tick appropriate boxes) 2016 Australian Cotton Conference n Regular display site (3 metres x 3 metres) Number of sites required Site preference (see conference site plan) n Major display site (10 metres x 4 metres) Number of sites required Site preference (see conference site plan) n Pay 100% now n Pay 50% deposit now, balance by July 4, 2016 INVOICE OPTIONS NOTE: A tax invoice will be sent to you after your booking form has been received Upon receipt of booking exhibitors will receive a comprehensive exhibitor checklist. INSURANCE DETAILS (See Terms & Conditions, Clause 14) Name of insurer: Policy number: Expiry date: SIGNED FOR AND ON BEHALF OF THE EXHIBITOR I acknowledge that I have read, understand and am willing to be bound by the terms and conditions outlined overleaf. NAME SIGNATURE DATE Please scan and this page to Contact details: Brian O Connell Ph: Mob: E: Fax:

6 In this agreement: TERMS & CONDITIONS Definitions The Organiser refers to Cotton Australia, its servants and its agents. The Exhibitor refers to the Company, person or persons specified on the booking form; also their servants and their agents, his or its heirs, successors and permitted assignees. The Premises refers to the Gold Coast Convention and Exhibition Centre. The Site refers to that portion of the Premises occupied by the Exhibitor for the duration of the event. Conditions The Exhibitor acknowledges and agrees with the Organiser: 1. Entry to use of and attendance upon the premises shall be entirely at the Exhibitor s risk, in particular the Exhibitor acknowledges that the Organiser will not be responsible for any damage whether malicious or otherwise or theft of the Exhibitor s property. 2. The Exhibitor agrees with the Organiser to take and occupy the space specified on the exhibitor booking form. 3. The Exhibitor agrees that none of the rights and benefits granted to it hereunder shall be capable of assignment and that it will not without the written consent of the Organiser first allow another person or company to occupy any part of the space taken by the Exhibitor pursuant to this agreement. 4. The Exhibitor will pay to the Organiser the total amount in the manner set out in the booking form. 5. The Exhibitor indemnifies and will keep indemnified and holds harmless the Organiser from and against all actions, suits, proceedings, claims, demands, costs, losses, damages and expenses whatsoever nature and howsoever occurring (and whether arising from the negligence of the Exhibitor or any employee, servant or agent of the Exhibitor) brought against or made upon the Organiser by any other person or entity or which the Exhibitor may pay, suffer or sustain arising directly or indirectly from the entry to the use of or the attendance upon the premises by the Exhibitor for the purpose of exhibiting its products. 6. The Exhibitor hereby releases and discharges the Organiser from any such actions, suits, proceedings, claims, demands, costs, losses, damages and expenses which but for provisions hereof might be brought against or made upon the Organiser. 7. The Exhibitor agrees that no claim or proceeding whatsoever will be instituted or permitted to be instituted by the Exhibitor against the Organiser. 8. The Organiser shall have the power to remove from any part of the premises any material which is considered may cause offense to the public. 9. The Organiser reserves the right to cancel the agreement and retain part or all of the monies paid if, in the opinion of the Organiser, the Exhibitor infringes the conditions of the agreement. 10. The Exhibitor agrees that the serving of food and drinks from their site is generally disallowed. It is the responsibility of the Exhibitor to comply with any health or council regulations regarding the provision of any refreshments. Exhibitors may not charge for any refreshment provided at their site. 11. Exhibitors must remove all display material from the premises as set out in the timetable of events. 12. The demonstration of machinery and equipment must be done at the time and in the areas specified by the Organiser. 13. Site sharing is not permitted unless a genuine close link between the entities concerned can be demonstrated to the satisfaction of the Organisers. 14. The Exhibitor will prior to occupying a site provide to the Organiser a Certificate of Currency of public risk insurance in the name of the Exhibitor for the period the Exhibitor occupies the site for an amount of not less than $10 million and noting the interest of the Organiser, unless the Exhibitor has given details of such insurance cover in the Exhibitor s details. 15. The Exhibitor must comply with all current Workplace Health and Safety standards and must comply with all laws covering the erection of structures, the display of or sale of machinery, vehicles or other goods. 16. Exhibitors must have permission of the Organiser before making any site alterations or additions. Any damages resulting from such actions will be repaired at the expense of the Exhibitor. 17. The Exhibitor will be responsible for any damage to Premises or to any display booths, partitions, electrical fittings, lights or furnishings provided for the Exhibitor. 18. The Exhibitor shall not be entitled to any refund in the event of cancellation of the event because of industrial action or any cause outside the control of the Organiser. 19. Exhibitors will not be permitted to occupy their site unless they have fulfilled all payment conditions. 20. Exhibitors at the Cotton Conference shall comply with terms and conditions of the Gold Coast Convention & Exhibition Centre.

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