2012 NCCARF June 2012 Sebel Hotel Albert Park, Melbourne

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1 2012 NCCARF National Adaptation ConfereNCe June 2012 Sebel Hotel Albert Park, Melbourne

2 Invitation Climate Adaptation in Action: sharing knowledge to adapt The National Climate Change Adaptation Research Facility (NCCARF) Climate Adaptation in Action 2012 conference will be the nexus between the research community and the users of climate change adaptation information in Australia. Building on the phenomenal success of the NCCARF 2010 International Climate Change Adaptation Conference and drawing on examples of world leading climate change adaptation research, best practice case studies and the eight NCCARF Adaptation Research Networks, this will be Australia s preeminent climate change adaptation event for About NCCARF An initiative of the Australian Government, the National Climate Change Adaptation Research Facility (NCCARF) was established in 2008 to lead the Australian research community in a national inter-disciplinary effort to generate the information needed by decision-makers in government, and in vulnerable sectors and communities, to manage the risks of climate change impacts. NCCARF manages an ambitious program of research to address knowledge gaps identified by its National Climate Change Adaptation Research Plans, undertakes a program of synthesis and integrative climate change adaptation research, has established and coordinates eight Adaptation Research Networks, and works to engage with research end users and to improve their access to information to support climate change adaptation. Based at Griffith University s Gold Coast campus, NCCARF is a partnership between the Australian Government Department of Climate Change and Energy Efficiency, the Queensland Government, James Cook University, Macquarie University, Murdoch University, Queensland University of Technology, The University of Newcastle, University of Southern Queensland, and the University of the Sunshine Coast. NCCARF Organising Committee Professor Jean Palutikof Dr David Rissik Dr Sarah Boulter Donovan Burton Liese Coulter Dr David George Ann Penny NCCARF NatioNAl Adaptation CoNFereNCe June 2012

3 Benefits of sponsorship and being an exhibitor Building on success The 2010 International Climate Change Adaptation Conference reached capacity with over 1,000 delegates attending. The event was promoted internationally though print, the world wide web, social networks and multi-media. NCCARF promoted the event through its broad networks and through Australian and International mailing lists. Between the launch of the website in April and 31st August 2010, the website received over 20,000 visits which included 67,638 page views. Media coverage for the event was strong with more than 80 unique media mentions during the conference. Specific details can be supplied upon request. Leadership opportunity The 2012 conference will build on its predecessor to showcase current knowledge around adapting Australia to climate change: addressing the threats and realising the opportunities. It will provide an update of climate change adaptation knowledge, policy and practice and avenues for stronger engagement between business, policy makers, communities and researchers to develop a vision for a climate adapted future Australia. Direct access to a targeted audience In 2012 the Climate Adaptation in Action conference will include representatives from the following sectors: Australian government State agencies Local government Insurance Information communication Transport Infrastructure Urban design Landscape architects Lenders Property development Peak bodies Private consultants Universities and research institutions Energy providers and networks Non government organisations National event The 2012 Climate Adaptation in Action conference has a capacity of 800 delegates and we envisage that it will meet its full potential. As a sponsor you will be able to widely promote your organisation and gain a competitive edge in a rapidly emerging market NCCARF NatioNAl Adaptation CoNFereNCe June

4 Sponsorship opportunities This national event has been designed to share information about climate adaptation and develop connections between communities of practice, policy, business and research. Sponsorship opportunities range from the level of a basic Supporter, providing access and national exposure, to a Platinum Sponsor, demonstrating leadership in climate adaptation in Australia, whose name is associated with the entire event. Sponsorship Categories Platinum $30,000 Gold $20,000 Silver $10,000 Supporter $2,000 Choice of position for Exhibition Trade Booth (preference given by sponsorship level) First choice of double exhibition space & 30% discount on additional booths 1 booth & 30% discount on additional booths Single Booth Booth not included Company advertisement in the short printed and on-line Conference Handbook (supplied by sponsor) Full Page Half Page Quarter Page Listing Breakfast with key speakers Logo on Satchel Company banner on prominent display during conference (supplied by sponsor) Multimedia or flash advertising on the conference website The inclusion of Sponsor logo hyperlinked to sponsor s website Session Sponsorship: Choose the session that best suits your company. Logo appears on program, session slide and on-line Handbook PowerPoint presentation acknowledging Sponsor or Supporter The inclusion of your company brochure or selected A4 literature in the Conference Satchels Acknowledgement during the Opening Plenary Complimentary full registrations 4 Tickets 2 Tickets Two sessions One session Two inserts 6 Tickets 4 Tickets 2 Tickets 1 Ticket NCCARF NatioNAl Adaptation CoNFereNCe June 2012

5 Platinum Sponsor $30,000 (excl GST) First choice of double exhibition space & 30% discount on additional booths for the Exhibition (preference given by sponsorship level) Full page advertisement in Conference Program and on-line Conference Handbook must be supplied by sponsor Four tickets to a private breakfast event with key invited speakers and NCCARF participants Premium logo position on the delegate satchel Sponsor banner on prominent display during conference must be supplied by sponsor Multimedia or flash advertising on the conference website Sponsor logo hyperlinked to sponsor s website Two Sponsored sessions: Platinum sponsor s logo is placed on session program, session slide and program PowerPoint presentation acknowledging Sponsor Two Sponsor brochures or selected A4 literature included in the Conference Satchels Acknowledgement of Sponsor during the Opening Plenary Complimentary full registration for six company personnel Gold Sponsor $20,000 (excl GST) One booth & 30% discount on additional space provided and choice of position for Exhibition Trade Booth (preference given by sponsorship level) Half page advertisement in Conference Program and on-line Conference Handbook must be supplied by sponsor Two tickets to a private breakfast event with key invited speakers and NCCARF participants Sponsor banner on prominent display during conference must be supplied by sponsor Sponsor logo hyperlinked to sponsor s website One Sponsored session: Gold sponsor s logo is placed on session program, session slide and proceedings. PowerPoint presentation acknowledging Sponsor Sponsor s brochure or selected A4 literature included in the Conference Satchels Acknowledgement of Sponsor during the Opening Plenary Complimentary full registration for four company personnel Silver Sponsor $10,000 (excl GST) Single booth provided and choice of position for Exhibition Trade Booth (preference given by sponsorship level) Quarter page advertisement in Conference Program and on-line Conference Handbook must be supplied by sponsor Sponsor banner on prominent display during conference must be supplied by sponsor Sponsor logo hyperlinked to sponsor s website PowerPoint presentation acknowledging Sponsor Sponsor s brochure or selected A4 literature included in the Conference Satchels Acknowledgement of Sponsor during the Opening Plenary Complimentary full registration for two company personnel Supporter $2,000 (excl GST) Booth not included Listing in Conference Program and on-line Conference Handbook Sponsor logo hyperlinked to sponsor s website PowerPoint presentation acknowledging Sponsor Acknowledgement of Sponsor during the Opening Plenary Complimentary full registration for one company representative 2012 NCCARF NatioNAl Adaptation CoNFereNCe June

6 Other sponsorship opportunities These are some of the options to sponsor specific events or items. Please note GST is NOT included. Conference dinner event $10,000 The conference dinner is the premier networking event of the conference allowing a sponsor to have maximum exposure. Lanyard $5,000 Your company logo on up to 800 highly visible delegate lanyards. USB memory stick $ 5,000 All delegates will receive this 2 GB Flash Memory Drive including the Conference Program and Handbook and digital material supplied by your organisation. Your company logo and the NCCARF logo will be printed on the USB. Poster session $5,000 (per session two sessions available) Prominent display of logo at the event and in all associated marketing. This sponsorship also includes a five to ten minute speaking spot at introduction. Network drinks $5,000 (per event - one event per day) Prominent display of logo at the event and all associated marketing. This sponsorship also includes a five to ten minute speaking spot at introduction. Coffee Cart Sponsorship $3,000 (per cart two carts available) A favourite meeting spot where people assemble and your logo can have great presence. Delegate bag inserts $1,500 An opportunity to insert a double-sided flyer of your promotional material. Conference Lunches $3,000 Prominent display of logo during lunch. Other Please contact us if you would like to incorporate any other marketing opportunities with the conference. Exhibition booths $3,500 (excl GST) Twenty booths are available at this event. Morning and afternoon tea breaks and lunches will be served close to all of the booths allowing maximum exposure for sponsors throughout the conference. As an exhibitor you will get: One 3m x 2m booth One full registration which includes attendance at lunch, morning tea, afternoon tea, and reception drinks Catering packages available for additional booth staff NCCARF NatioNAl Adaptation CoNFereNCe June 2012

7 Contact For all sponsorship and exhibition sales queries please contact: NCCARF Conference Secretariat YRD (Aust) Pty Ltd po Box 717 INdooRoopillY Qld 4068 Tel: Fax: nccarf2012@yrd.com.au Website: Please Note: All prices are quoted excluding GST. All promotional materials are to be supplied by participating partners. Registrations for sponsorship are allocated on a first in, first served basis NCCARF NatioNAl Adaptation CoNFereNCe June

8 CLIMATE Adaptation IN ACtioN 2012 Sharing knowledge to adapt Sponsorship & Exhibiting Application/Contract Form Please print clearly and keep a photocopy of this form for your records Forward this form and payment by post or fax to: NCCARF Conference, po Box 717, Indooroopilly QLD 4068 P: F: E: nccarf2012@yrd.com.au Upon payment of fees, a tax invoice will be forwarded ABN: Organisation Details Organisation Name: Contact Person: ABN: position: Address: State: postcode: Telephone: Fax: Mobile: Sponsorship Opportunities To ensure your participation at the NCCARF Conference 2012, please select from the following sponsorship opportunities, complete the payment details, and return the form and payment to confirm your application. If the options listed below do not fit with your corporate objectives, we would be happy to discuss tailoring a package to suit your particular requirements. Yes, we would like to participate as the following sponsor of this conference (please tick) Please Select Platinum Sponsorship Package AUD $30,000 (Excl. GST) Gold Sponsorship Package AUD $20,000 (Excl. GST) Silver Sponsorship Package AUD $10,000 (Excl. GST) Conference Dinner Event AUD $10,000 (Excl. GST) Landyard AUD $5,000 (Excl. GST) USB Memory Stick AUD $5,000 (Excl. GST) Network Drinks AUD $5,000 (Excl. GST) Poster Sessions AUD $5,000 (Excl. GST) Coffee Cart Sponsorship AUD $3,000 (Excl. GST) Conference Lunches AUD $3,000 (Excl. GST) Delegate Bag Inserts AUD $1,500 (Excl. GST) Exhibition Booth AUD $3,500 (Excl. GST) Other AUD $tbc SUBTOTAL INCL. GST $ TOTAL $ 2.5% surcharge for Master Card and Visa and 3.5% for Amex Amount NCCARF National Adaptation Conference June 2012

9 Payment Details I accept the sponsorship allocated and have read and accepted the terms and conditions of the contract and pay the total sum of $ (excl GST) as the sponsorship fee. Name (Please print clearly): Date: Authorised Signature: Purchase Order Number (if applicable): Payment Method: Cheque Direct Debit (details available on request) Credit card 2.5% surcharge for Master Card and Visa and 3.5% for Amex Tick the box if you require a tax invoice before making payment. Yes No Credit Card Payment Details Card Type: MasterCard Visa American Express Credit Card Number: / / / Expiry Date: / Cardholder Name: Cardholder Signature: Please forward all payments to: NCCARF Conference Secretariat c/- YRD (Aust) Pty Ltd po Box 717 INdooRoopillY Qld 4068 Please your logo to: nccarf2012@yrd.com.au Please contact the Conference Secretariat if you have any further queries: P: F: E: nccarf2012@yrd.com.au Privacy The Privacy Act 2001 provides that before your name and address details can be published in the list of conference delegates for distribution to fellow delegates or any other party, you must consent. If you wish to have your name, address and details to be included in the list of delegates please tick the box. Yes No 2012 NCCARF NatioNAl Adaptation CoNFereNCe June

10 Terms & Conditions 1. Definitions Agreement means an agreement made in accordance with the Exhibitor Space Agreement and Contract Form. Co-Exhibitor means any person, firm, body corporate, unincorporated association or authority that is exhibiting their own products or services on the table top of an Exhibitor and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority. Exhibition means the event, 2012 NCCARF National Adaptation Conference, which will take place in Melbourne 26th to 28th June Exhibitor means any person, firm, body corporate, unincorporated association or authority that is allocated space by the Organiser in the Exhibition and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority. Organiser means NCCARF and its employees, agents and representatives. 2. Agreement for Participation and Acceptance a) A binding contract comes into existence in accordance with the Agreement and these Terms and Conditions upon the Organiser s acceptance of the Agreement. b) The Organiser may reject any Agreement or accept such Agreement in respect of a reduced display space or different table top location or both. c) Upon acceptance of an Agreement, the Exhibitor will be granted a non-exclusive licence to exhibit at the Exhibition with no right to grant sub-licences. d) The Organiser reserves the right to alter, at any time, the size, shape or position of the floor plan as may be necessary for the best interests of the Exhibition. The Organiser will reduce the fee payable by any Exhibitor whose display space is reduced. e) Exhibits must, in the Organiser s opinion, fall within the scope of the Exhibition. No other exhibits or products are to be displayed without the prior written consent of the Organiser. 3. Rental of Table Tops, Design and Signs a) The fee does not include the following: connections for electricity, water, gas, waste, compressed air, loading and handling equipment and staff, advertising catalogue or handbill, telephone, insurance, electric current, cleaning of exhibits or any State and Federal taxes levied on this agreement including stamp duty, unless otherwise stated by the Organiser in writing. b) The design of all exhibits and their weight and character is subject to the prior approval of the Organiser. The Organiser may, at the Exhibitor s expense, remove or alter any table top or exhibit that does not meet with the Organiser s approval. c) The Exhibitor must have their display space ready, with all exhibits completed and available for display by the time specified by the Organiser before the opening of the Exhibition. d) The Exhibitor is, at all times during the Exhibition: i) Required to keep their table top open to view and properly staffed by competent representatives. ii) Responsible for the maintenance of their table top and display space in a clean and tidy condition. iii) Required to conduct any business from their display space only and to keep passageways in front of their display space free from obstruction. iv) Prohibited from disposing of or parting with stock on display for cash payment (including food, drink, tobacco or promotional aides), unless prior written consent is obtained from the Organiser. v) Prohibited from holding or allowing to be held an auction, lottery, game of chance or sideshow. vi) Prohibited from sublicensing, sharing or parting with possession of their display space. vii) Prohibited from operating any type of machinery or equipment at a sound level, which in the Organiser s sole opinion, is likely to cause nuisance or annoyance to other Exhibitors or visitors. viii) Prohibited from doing anything, which, in the opinion of the Organiser, may bring discredit upon the Exhibition. e) The Organiser will send the Exhibition Information Manual to all Exhibitors. The Exhibition information manual forms an integral part of these Terms and Conditions. f) Handbills, advertisements and printed matter are subject to the prior approval of the Organiser. g) The Organiser reserves all photographic rights in relation to the Exhibition. h) No article of a dangerous character can be taken in to the Exhibition except with the Organiser s prior written approval. i) The Organiser reserves the right to refuse any person admission to the Exhibition without assigning any reason. The Exhibitor will ensure that passes, which will be supplied to their staff on request, are not misused or lent to other persons. 4. Co-Exhibitors a) The Exhibitor must ensure that Co-Exhibitors make a written agreement to the Organiser. Such agreement will be subject to the rules specified in clause. b) Co-Exhibitors will be bound by the terms of the relevant Exhibitor s Agreement and these Terms and Conditions, with the necessary changes. c) The Exhibitor may not assign its rights under this agreement without the Organiser s prior written consent NCCARF NatioNAl Adaptation CoNFereNCe June 2012

11 d) The Exhibitor is liable for any default on the part of a Co-Exhibitor. 5. Terms of Payment a) The Exhibitor must pay the fee on the due date set out in the Agreement. b) The Exhibitor s agreement will be terminated if the Exhibitor defaults in the payment of the fee by the dates specified in the Agreement. The Exhibitor will not be entitled to any form of compensation whatsoever, whether for loss of profits or otherwise. 6. Withdrawals The Exhibitor will not withdraw, cancel, alter or reduce in any way their Agreement. However, the Organiser may, in its sole discretion, grant partial refunds to Exhibitors who give the Organiser written notice of their intention to withdraw from the Exhibition as follows: Months written notice before start of Exhibition Refund i) More than 3 months - 70% ii) More than 2 months to 3 months - 20% iii) 2 months or less - 0% 7. Movement of Exhibits a) The Exhibitor will bear the responsibility and expenses for: i) The transport of exhibits to the Exhibition venue; ii) The security of the table top and exhibits; and iii) The storage and warehousing of the exhibits, subject to the approval of the Organiser. b) The Exhibitor will follow the Organiser s directions about access to the Exhibition venue, the use of particular entrances and exits, the delivery and removal of exhibits at particular dates and times and the short and long term parking of vehicles. c) The Exhibitor will ensure that no exhibit is removed from the Exhibition venue before the conclusion of the Exhibition. 8. Insurance and Indemnity a) Exhibitors will obtain insurance, including public liability insurance, to the reasonable satisfaction of the Organiser for the period from the date of this agreement until all of the Exhibitor s table tops and exhibits have been properly removed to the satisfaction of the Organiser. The Exhibitor will, on demand, provide to the Organiser evidence of the Exhibitor s insurance coverage. The exhibitor will not be allowed to exhibit without proof of insurance. b) The Exhibitor will indemnify the Organiser against any cost, claim, liability, loss, damage, proceeding and expense whatsoever to which the Organiser, its directors, officers, contractors, employees and agents are in any way subject arising from or in connection an act or omission of the Exhibitor (or of any Co-Exhibitor, contractor, director, officer, employee, or agent of the Exhibitor) including, without limitation, liability in relation to personal injury, damage to or theft of property, or economic loss. c) The Organiser will not be liable in any way whatsoever for any cost, claim, liability, loss damage, proceeding and expense whatsoever arising from or in connection with the Exhibition or the Exhibitor, including, without limitation, liability in relation to personal injury, damage to or theft of property, economic loss, any conditions or restrictions that affect the construction, erection, completion, alteration or dismantling of a table top or exhibit, the failure of any service at the Exhibition venue and the cancellation or part-time opening of the Exhibition either as a whole or in part. 9. Damage to the Exhibition Venue The Exhibitor will take good care of and will not cause any damage or permit or suffer any damage to be done to the Exhibition venue or to any part or parts thereof or to any fittings, equipment or other property therein. The Exhibitor will make good and compensate the owner of the Exhibition venue for damage (including accidental damage and damage by fire) caused by any act or omission of the Exhibitor or other persons arising from or in connection with the use of the Exhibition venue by the Exhibitor. 10. Compliance The Exhibitor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the Exhibition venue. 11. Default Any breach of this agreement by the Exhibitor will result in the exclusion of the Exhibitor from the Exhibition, and the Organiser may, at the Exhibitor s expense, remove the Exhibitor s table top and exhibits from the Exhibition, and the Exhibitor will have no right to claim compensation or demand refund of the fee, loss or expenses, nor shall the Exhibitor be released from their contractual obligations. All exhibits are subject to a general lien in favour of the Organiser for sums, whether for unpaid fees or otherwise, due from the Exhibitor to the Organiser. Time is of the essence in this agreement. 12. Force Majeure If the holding of the Exhibition or the supply of any services in relation to the Exhibition is prevented, delayed or abandoned by strikes, riots, lockouts, trade disputes, acts of restraint of foreign governments or other causes not within the control of the Organiser then it is agreed that the Organiser will not be held responsible for any loss of trade or profit consequent upon such cause NCCARF NatioNAl Adaptation CoNFereNCe June

12 2012 NCCARF NatioNAl Adaptation Conference

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