Great Expectations: Today and Beyond

Transcription

1 Sponsorship & Exhibition Prospectus Australian Wound Management Association (Qld) 2015 Conference Great Expectations: Today and Beyond 3 5 September 2015 Brisbane Convention & Exhibition Centre AWMA (QLD) 2015 CONFERENCE MANAGERS Cre8it Events PO Box 155 Wynnum QLD 4178 T M E events@cre8itevents.com.au W Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 1

2 Invitation from AWMA (Qld) 2015 Conference Committee The AWMA (Qld) Conference 2015 Organising Committee would like to invite you to attend the AWMA (Qld) 2015 Biennial Wound Management Conference. The Conference will be held in Brisbane at the Brisbane Convention and Exhibition Centre from 3-5 September, The Conference theme, Great Expectations: Today and Beyond, recognises the high expectations that we have in wound care for today and the future. The Conference will see collaboration between a range of professionals, from scientists and researchers to clinicians, from nursing and medicine to allied health. AWMA (Qld) 2015 brings together a diverse and experienced group in both the Organising and Scientific Committees, aiming to build on the success of previous Conferences to deliver a quality experience for a passionate wound care community. We look forward to welcoming you to Brisbane. Kim Kaim - Chair AWMA (Qld) 2015 Conference Committee Conference Committee Members Organising Committee Kim Kaim (Chair) Dr Christina Parker (Vice Chair) Jodie Gordon Courtney Vassallo Jill Campbell Donna Hickling Catherine Kindness Clinical Nurse Wound Management Gold Coast University Hospital Lecturer, School of Nursing Queensland University of Technology Clinical Nurse Consultant Wound Management / Stomal Therapy Redcliffe Hospital Registered Nurse Blue Care, Labrador Gardens PhD Candidate Queensland University of Technology Senior Clinical Dietician The Prince Charles Hospital Acting Clinical Nurse Consultant, Stomal Therapy and Wound Management Logan Hospital Scientific Committee Ewan Kinnear Dr Kathleen Finlayson Damian Williams Director of Allied Health The Prince Charles Hospital Research Fellow School of Nursing IHBI, Queensland University of Technology Clinical Nurse Consultant Wound / Stoma Service The Prince Charles Hospital Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 2

3 MTAA Code of Practice AWMA (Qld) 2015 Conference Organising Committee acknowledges the MTAA Code of Practice, under which a large number of Corporate Industry work. For a small number of sponsorship opportunities this may mean minor adjustments. Cre8it Events are happy to work with MTAA members to discuss the best options to ensure compliance with the Code of Practice. We would encourage you to contact us to discuss further any concerns or adjustments to work within the Code. Please click here to view the MTAA Code of Practice Delegate Profile The AWMA (Qld) 2015 Conference aims to bring together over 200 Wound Care Specialists and other healthcare professionals. Healthcare professionals attending include: Nursing Professionals Medical Professionals Allied Health professionals including: o Dieticians o Hand Therapists o Occupational Therapists o Pharmacists o Physiotherapists o Podiatrists o Speech Therapists Emergency personnel Academics and Researchers Pharmacists Scientists Students Location and Venue Conference Venue The AWMA (Qld) 2015 Conference will be held at the Brisbane Convention & Exhibition Centre (BCEC). BCEC is a world-class venue renowned for its operational and service excellence, gaining world-wide media acclaim during the 2014 G20 Leaders Summit. The Centre is conveniently located in the heart of Brisbane and within easy walking distance to prominent hotels and the lively restaurant scene of the Southbank precinct. About Brisbane The bustling, vibrant city of Brisbane has a sub-tropical climate ideal for enjoying the diverse selection of cultural and outdoor activities on offer. The dynamic Southbank Parklands and the neighbouring cultural precinct of the Queensland Cultural Centre and Queensland Museum are ideal locations to experience this diversity. The popular alfresco wining and dining culture of Brisbane exemplifies the culinary love of the friendly locals. Benefits to Sponsors & Exhibitors Sponsorship of the AWMA (Qld) 2015 Conference will provide many long lasting benefits including: Maximum exposure at the State s leading event devoted to wound care management The opportunity to deliver a clear message that you have a genuine commitment to the wound care industry High visibility on the official Conference website and AWMA (Qld) 2015 materials A chance to present latest innovations and new products to your target market The chance to showcase wound care strategies and equipment to your target market The opportunity to build brand awareness The opportunity to educate your target market The opportunity to build and enhance relationships with key clients The AWMA (Qld) 2015 Conference offers a unique opportunity to increase your company s exposure and strengthen relationships to a diverse cross-section of industry professionals through the following marketing strategies. Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 3

4 E-marketing: including regular blasts promoting program updates, key dates and featured speakers Marketing collateral: including flyers to be used at industry events to stimulate interest and provide key details, through to the Preliminary Program and Conference Handbook. Website: the main information distribution channel and, as such, will be regularly updated and refreshed with latest updates. Sponsorship packages and commitment levels vary and can be tailored to suit your marketing strategies. Whatever your business, AWMA (Qld) 2015 Conference has a sponsorship package that will help you meet your brand and networking objectives. Sponsorship & Exhibition opportunities at a glance Sponsorship Opportunities Number Available Inclusions Platinum Sponsor 1 Three (3) Exhibition Booths + Three (3) complimentary full Delegate registrations + Three (3) complimentary Exhibitor registrations + One (1) Industry Seminar Sponsor + One (1) Conference Handbook Advertising Full Page + One (1) Satchel Insert + Two (2) Additional Conference Dinner tickets Gold Sponsor 2 Two (2) Exhibition Booths + Two (2) complimentary full Delegate registrations + Two (2) complimentary Exhibitor registrations + One (1) Industry Seminar Sponsor + One (1) Conference Handbook Advertising Full Page + One (1) Satchel Insert Silver Sponsor 3 One (1) Exhibition Booth + Two (2) complimentary full Delegate registrations + One (1) complimentary Exhibitor registration + One (1) Conference Handbook Advertising Half Page + One (1) Satchel Insert Bronze Sponsor Multiple One (1) Exhibition Booth + One (1) complimentary full Delegate registration + One (1) Conference Handbook Advertising Quarter Page + One (1) Satchel Insert Breakfast Session / Workshops Multiple Two (2) free standing banners in the room during the session + company logo and acknowledgement as a Session Sponsor in Conference Handbook, official signage at the venue and on the conference website with a link to your homepage Satchel Sponsor 1 One (1) Conference Handbook Advertising Half Where the MTAA Code of Practice Page + company acknowledgement in applies, a company can still select to Conference Handbook + single A4 promotional sponsor the satchels, however, the flyer or educational merchandise in Conference AWMA (Qld) logo will be the only logo Satchel to appear on the satchel. Satchel Inserts Multiple Single A4 promotional flyer or educational merchandise in the Conference satchel Price AUD$ (inc GST) $15, $10, $7, $5, $3, $3, $ Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 4

5 Conference App 1 Company name / logo on the App + $4, (will only be produced if a Sponsor takes this opportunity) acknowledgement of support via holding slides during the Opening and Closing Ceremonies + company acknowledgement as Sponsor in the Preliminary Program and Conference Handbook + on the Conference website with a link to your homepage Coffee Cart Sponsor 2 One (1) Coffee Cart for Day 1 & 2 + One (1) free standing banner for display position behind / beside coffee cart + acknowledgement with company logo in the Conference Handbook $3, Cart in Booth OR $4,300 Cart next to Booth OR $3,300 Cart located by Organiser Industry Seminar Sponsor 4-5 One (1) freestanding banner for display in the $1, room during the session + company logo and acknowledgement as a Sponsor of the session + acknowledgement in Conference Handbook + official Conference signage at the venue Oral Abstract Presentation Award 1 One (1) free standing banner in the Pre $1, Sponsor function foyer + name recognition during Prize Announcement + acknowledgement with company logo in the Conference Handbook Poster Award Sponsor 1 One (1) free standing banner in the Poster $1, Display area + name recognition during Prize Announcement + acknowledgement with company logo in the Conference Handbook Case Study Presentation Award 1 One (1) free standing banner in the Pre $ Sponsor function foyer + name recognition during Prize Announcement Novice Presentation Award Sponsor 1 One (1) free standing banner in the Pre $ function foyer + name recognition during Prize Announcement Handbook Advertising - Full Page Multiple Colour ad $1, Handbook Advertising - Half Page Multiple Colour ad $ Handbook Advertising - Quarter Page Multiple Colour ad $ Exhibition Booth Package Multiple One (1) Exhibition Booth or space (3m x 3m) for $2, the duration of the Conference + one (1) complimentary full Delegate registration + company logo and 50 word company listing in the Conference Handbook Additional Exhibitor One (1) Exhibitor Registration to work the $ Exhibition Booth only during morning and afternoon tea beaks and Conference Welcome Reception. Note all complimentary full Delegate Registrations include attendance at the Conference Welcome Reception plus Conference Dinner. Exhibitor Registrations include Conference Welcome Reception only. If the App proceeds, sponsors would also receive acknowledgement in the App. Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 5

6 Platinum Sponsor - $15,000 (incl GST) One (1) Opportunity As a Platinum Sponsor, your organisation will receive the following: Registrations Three (3) complimentary full Delegate registrations including the Conference Welcome Reception and Conference Dinner Three (3) complimentary Exhibitor registrations, including Conference Welcome Reception (does not include admittance to Conference Sessions or Conference Dinner) Exhibition Your choice of three (3) 3m x 3m Exhibition Booths or equivalent space in a premium location Social Functions Two (2) additional tickets for the Conference Dinner Company logo on the Conference Dinner menu and opportunity to display a banner during the Conference Dinner Speaking Opportunity Opportunity for one (1) 30 minute Industry Seminar Sponsor (Speakers & content to be arranged by Sponsor) Opportunity to address Delegates before the Opening Keynote Presentation (4 minutes) Opportunity to briefly address Delegates at the Conference Dinner (3 minutes) Acknowledgement / Logo Placement Verbal acknowledgement of support during the Opening and Closing Ceremonies Company logo and acknowledgement as the Platinum Sponsor: + on the front cover of the Preliminary Program and the Conference Handbook + on official Conference signage inside the venue + on the Conference website with a link to your homepage 150 word company listing in the Conference Handbook One (1) full page colour advertisement in the Conference Handbook (artwork to be supplied by Sponsor) Opportunity to place one (1) A4 promotional flyer or educational merchandise (subject to approval) in the Conference Satchels Delegate Information Copy of Delegate list (name, organisation, state only) in accordance with Privacy Legislation. Gold Sponsor - $10,500 (incl GST) Two (2) Opportunities As a Gold Sponsor, your organisation will receive the following: Registrations Two (2) complimentary full Delegate registrations including the Conference Welcome Reception and Conference Dinner Two (2) complimentary Exhibitor registrations, including Conference Welcome Reception (does not include admittance to Conference Sessions or Conference Dinner) Exhibition Your choice of two (2) 3m x 3m Exhibition Booths or equivalent space in a priority location Speaking Opportunity Opportunity for one (1) 30 minute Industry Seminar Sponsor (Speakers & content to be arranged by Sponsor) Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 6

7 Acknowledgement / Logo Placement Verbal acknowledgement of support during the Opening and Closing Ceremonies Company logo and acknowledgement as a Gold Sponsor: + in the Preliminary Program and the Conference Handbook + on official Conference signage inside the venue + on the Conference website with a link to your homepage 100 word company listing in the Conference Handbook One (1) full page colour advertisement in the Conference Handbook (artwork to be supplied by Sponsor) Opportunity to place one (1) A4 promotional flyer or educational merchandise (subject to approval) in the Conference Satchels. Delegate Information Copy of Delegate list (name, organisation, state only) in accordance with Privacy Legislation. Silver Sponsor - $7,250 (incl GST) Three (3) Opportunities As a Silver Sponsor, your organisation will receive the following: Registrations Two (2) complimentary full Delegate registrations including the Conference Welcome Reception and Conference Dinner One (1) complimentary Exhibitor registration (does not include admittance to Conference Sessions or Conference Dinner) Exhibition Your choice of one (1) 3m x 3m Exhibition Booth or equivalent space in a premium location Acknowledgement / Logo Placement Acknowledgement of support via slides during the Opening and Closing Ceremonies Company logo and acknowledgement as a Silver Sponsor: + in the Preliminary Program and the Conference Handbook + on official Conference signage inside the venue + on the Conference website with a link to your homepage 100 word company listing in the Conference Handbook One (1) half (1/2) page colour advertisement in the Conference Handbook (artwork to be supplied by Sponsor) Opportunity to place one (1) A4 promotional flyer or educational merchandise (subject to approval) in the Conference Satchels Delegate Information Copy of Delegate list (name, organisation, state only) in accordance with Privacy Legislation. Bronze Sponsor - $5,500 (incl GST) Multiple Opportunities As a Bronze Sponsor, your organisation will receive the following: Registration One (1) complimentary full Delegate registration Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 7

8 Exhibition Your choice of one (1) 3m x 3m Exhibition Booth or equivalent space in a premium location Acknowledgement / Logo Placement Acknowledgement of support via slides during the Opening and Closing Ceremonies Company logo and acknowledgement as a Bronze Sponsor: + in the Preliminary Program and the Conference Handbook + on official Conference signage inside the venue + on the Conference website with a link to your homepage 75 word company listing in the Conference Handbook One (1) quarter (1/4) page colour advertisement in the Conference Handbook (artwork to be supplied by Sponsor) Opportunity to place one (1) A4 promotional flyer or educational merchandise (subject to approval) in the Conference Satchels Delegate Information Copy of Delegate list (name, organisation, state only) in accordance with Privacy Legislation. Breakfast Session / Workshop Sponsor - $3,300 (incl GST) Multiple Opportunities There is a number of opportunities on both mornings of the Conference. Further details will be available on the Conference website where the program will be regularly updated. Breakfast Session / Workshop notes: Session duration: 1 hour Sponsors are to arrange their own presenters and presentation guidelines will be available from the Scientific Committee Inclusions: Continental Breakfast, Room hire, Audio visual (Data projector screen, Lectern and Mike, PC Audio) Registered Participant Numbers: Capped at 40 pax (Additional participants subject to Committee approval & POA) Room setup: Theatre style Provision for the Sponsor to provide two (2) freestanding banners for display in the room during the session Company logo and acknowledgement as a Session Sponsor: + in the Conference Handbook + on official Conference signage at the venue + on the Conference website with a link to your homepage Copy of Delegate list (name, organisation, state only) in accordance with Privacy Legislation. Satchel Sponsor - $3,300 (incl GST) One (1) Opportunity Note that only the AWMA (Qld) logo will appear on the Conference Satchels. One (1) half page (1/2) colour advertisement in the Conference Handbook (artwork to be supplied by Sponsor) Company acknowledgement as Satchel Sponsor in the Conference Handbook Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 8

9 Opportunity to place a single A4 promotional flyer or merchandise in the Conference Satchel (Subject to approval by the Conference Organising Committee) Where the MTAA code of practice applies a company can still select to sponsor the satchels, however, the AWMA (Qld) logo will be the only one to appear on the satchel. Satchel Inserts - $440 (incl GST) Opportunity to place one (1) A4 promotional flyer or educational merchandise (subject to approval) in the Conference Satchels. Conference App - $4,000 (incl GST) One (1) Opportunity The Conference App will only be produced if a sponsor takes this opportunity. Acknowledgement / Logo Placement Company name / logo on the Conference App Acknowledgement of support via slides during the Opening and Closing Ceremonies Company acknowledgement as Sponsor in the Preliminary Program and Conference Handbook: + on the Conference website with a link to your homepage Coffee Cart Sponsor Inside own Exhibition Booth - $3,300 (incl GST) Adjacent to Exhibition Booth - $4,300 (incl GST) Placed in Trade Precinct Location at Organisers Discretion - $3,300 (incl GST) Two (2) Opportunities Opportunity to install within your Trade Booth OR adjacent to your Trade Booth OR placed at the discretion of the Organisers. The Coffee Cart would be available for all Trade Exhibition Opening hours with the exception of the Conference Welcome Reception. The Coffee Cart can be made available to Delegates at the Conference Welcome Reception but will be charged to the Coffee Cart Sponsor at an additional cost POA. Additional Information: Service from espresso coffee on stand cart measures height 95cm x width 135cm x depth 110 cm Inclusions: 1 x Coffee Cart including all Coffee, Consumables and Baristas Arrival (Day 1 &2) / Morning Tea (Day 1 &2) / Lunch (Day 1 &2) / Afternoon Tea (Day 1) (Subject to change) Opportunity to place one pull up banner in a suitable position behind / beside coffee cart Opportunity to provide branded coffee cups at your own cost (costs to be confirmed) Acknowledgement with company logo in the Conference Handbook 60 word company listing in Conference Handbook Copy of delegate list (name, organisation, State only) in accordance with Privacy Legislation 2001 Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 9

10 Industry Seminar Sponsor - $1,750 (incl GST) Four (4) - Five (5) Opportunities This is the ideal opportunity for Exhibitors or Sponsors to showcase their products, technologies or services with a captured audience. These sessions will be held during a dedicated Concurrent Industry Seminar Session on Saturday 5 September 2015, immediately following the morning Workshops. The sessions will provide the opportunity for the Sponsors to present for 30 minutes to highlight their organisation, product, technologies and services. Sponsors are to arrange their own presenters and presentation guidelines will be available from the Scientific Committee. As a professional courtesy, other Corporate Industry Exhibitors will be requested not to attend these sessions. Provision for the Sponsor to provide one (1) free-standing banner in the room during the session Company logo and acknowledgement as an Industry Seminar Sponsor: + in the Conference Handbook + on official Conference signage at the venue Oral Abstract Presentation Award Sponsor - $1,200 (incl GST) One (1) Opportunity This is a prime opportunity to Sponsor the Oral Abstract Presentation Prize at the Conference. The prize for the best peer reviewed Oral Abstract will be one (1) Early Bird Registration at the Australian Wound Management Association (AWMA) National Conference Acknowledgement with Company logo in the Conference Handbook Name recognition during prize announcement Free-standing banner in the pre function foyer (to be supplied by Sponsor) Poster Award Sponsor - $1,200 (incl GST) One (1) Opportunity This is a prime opportunity to Sponsor the Poster Prize at the Conference. The prize for the best peer reviewed Poster will be one (1) Early Bird Registration at the Australian Wound Management Association (AWMA) National Conference Acknowledgement with Company logo in the Conference Handbook Name recognition during prize announcement Free-standing banner in the Poster Display area (to be supplied by Sponsor) Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 10

11 Case Study Presentation Award Sponsor - $200 (incl GST) One (1) Opportunity This is a prime opportunity to Sponsor the Case Study Presentation Prize at the Conference. The prize for the best peer reviewed Case Study Presentation will be one (1) years membership to Australian Wound Management Association (AWMA). Name recognition during prize announcement Free-standing banner in the pre function foyer (to be supplied by Sponsor) Novice Presentation Award Sponsor - $200 (incl GST) One (1) Opportunity This is a prime opportunity to Sponsor the Novice Presentation Prize at the Conference. The prize for the best peer reviewed Novice Presentation will be one (1) years membership to Australian Wound Management Association (AWMA). Name recognition during prize announcement Free-standing banner in the pre function foyer (to be supplied by Sponsor) Advertising in Conference Handbook Full page colour A4 advertisement Half page colour advertisement Quarter page colour advertisement $1,100 (incl GST) $ 880 (incl GST) $ 660 (incl GST) Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 11

12 CORPORATE INDUSTRY EXHIBITION OPPORTUNITIES The Conference Welcome Reception, morning & afternoon tea breaks and lunches will be held in the Exhibition areas to ensure the maximum number of opportunities for networking between Delegates and Exhibitors. Exhibition Booth Package - $2,200 (incl GST) One (1) complimentary full Delegate registration including the Conference Welcome Reception, Conference Sessions and Conference Dinner Company logo and 50 word company listing in the Conference Handbook Copy of the Delegate list (name, organisation, state only) in accordance with Privacy Legislation One (1) Exhibition booth or equal space (3m x 3m) for the duration of the Conference. Exhibition booth inclusions are: + Exhibition booth frame with white laminate infill + Corporate signage on fascia (vinyl cut uppercase lettering onto a white background, with names on open sides) + Back and side walls to the height of approximately 2.5m + 2 x 150 watt track lights + 1 double outlet, 4 amp capacity power point + Furniture - 1 x 1.8m trestle table, 1 x black cloth, 2 x folding chairs Additional Exhibitor - $350 (incl GST) Exhibitors are entitled to one (1) complimentary full Delegate registration as outlined above under Exhibition Booth entitlements. If you require additional members of staff to work on your Exhibition Booth for the Conference, an Additional Exhibitor registration must be purchased per staff member. This cost covers morning & afternoon tea breaks, lunches and the Conference Welcome Reception. This fee does not include admittance to Conference Sessions or the Conference Dinner. Tickets for the Conference Dinner may be purchased at an additional cost. Provisional Exhibition Floor Plan The provisional Exhibition Floor Plan will be amended once major sponsors are confirmed, or at the Conference Organising Committees discretion. Trade Booth allocations will occur in June 2015, so until then, Exhibitors may list their preferred options. By the end of August 2015, Exhibitors will be contacted in order of receipt of bookings / payments to finalise their booth/s allocation. Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 12

13 Trade Exhibition Floor Plan Plaza Terrace Room 40 (3m x 3m) Syma Booths Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 13

14 Sponsorship & Exhibition - Terms & Conditions The Australian Wound Management Association (Qld) will hereafter be referred to as the Organisers. Sponsor & Exhibition packages will be allocated in order of receipt of booking forms The Organisers accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes, riots or any cause whatsoever. Sponsors & Exhibitors are advised to insure against such liability. The Organisers reserve the right to change the venue and duration if circumstances demand, at their discretion. The Sponsor will indemnify the Organisers in respect of any claims and demands in respect thereof. The Sponsor must take out adequate insurance in respect of all claims and demands in respect thereof. The Sponsor must take out adequate insurance in respect of all claims. The Organisers reserve the right to alter the Exhibition Floor Plan at their discretion Exhibits must not be removed and displays must not be dismantled either partly or in total before closing time on the last day of the Exhibition. All Exhibits and display material must be removed by the time indicated in the Sponsors & Exhibitor Manual. Sponsors & Exhibitors may only conduct competitions or offer prizes with the permission of the Organisers The Sponsors & Exhibitors undertakes that they will not hold any events, educational or social functions at the same time as official Conference program sessions or social functions. Sponsors & Exhibitors may only organise catering or beverages in their stands with approval of the Organisers and the Venue. Payment Details An invoice will be sent on receipt of the booking form. If payment is not received within 30 days of receipt of the invoice, your booking will be cancelled. Any cancellation of Sponsorship and/or Exhibition after booking received will incur an administration charge of $300. For cancellation of Sponsorship and/or Exhibition at least 6 months prior to the commencement of the Conference, will incur an administration charge of $300, a refund less the $300 will only occur if the Organisers are able to re-sell the package. For cancellation less than 6 months prior to the commencement of the Exhibition, all payments are non-refundable. Australian Wound Management Association (Qld) 2015 Conference - Sponsorship & Exhibition Prospectus Page 14