Trade Expo Information Brochure

Transcription

1 Who Should Exhibit? Pool Product Providers Pool Solar Solutions Water Management System Providers Energy Solution Innovators Aquatic Clothing & Equipment Suppliers Pool and Aquatic Facility Service Technicians Aquatic Industry Manufacturers and Distributors Who Should Attend? Facility Managers Lifeguards Lifeguard Supervisors Trainers Swim School Managers Swim School Co-ord. Duty Managers Water Quality Staff Lessees Council Employees Pool Managers Pool Shop Owners Pool Service Techs Swim Coaches Trade Expo Information Brochure Sea World Resort, Seaworld Drive, Main Beach Gold Coast, Queensland 4217 Friday 9th, Saturday 10th and Sunday 11th August, 2013 QUEENSLAND

2 Exhibitor Information The future of the aquatics industry Aquafutures - The Future of the Aquatics Industry Royal Life Saving Society Queensland (RLSSQ) will host the Aquafutures International Conference, a three day Conference that will bring together an eclectic range of industry leaders focusing on four key areas: Rescue, Programs, Facility Management and Water Quality Management. Aquafutures will strive to set the standard for aquatic industry conferences when it is hosted at Sea World and Sea World Resort during August It will bring together aquatic industry professionals to explore new and innovative ideas and to share their knowledge and skills in order to maximise the productivity, efficiency and safety in the aquatic industry both locally and abroad. The Conference will also focus on how the industry can meet the challenges it is facing over the coming decades. The Conference Program is designed to motivate participants through body, mind and business and to equip attendees with the tools that they will require to be successful in the future. It will also provide opportunities for updating and upgrading qualifications and the development of skills and knowledge across a broad range of aquatic subjects. As a Trade Exhibitor you will be able to engage in the future of the industry with a range of opportunities for companies to maximise exposure and promote themselves as industry leaders. Trade Show Exhibitors Trade booths provide the opportunity to showcase your company to Conference Delegates at one of the most innovative gatherings of the aquatic industry. Exhibiting demonstrates your company s commitment to aquatics and allows you to establish a positive rapport with some of Australia s growing and leading industry members. There is nothing more effective than doing business face to face. Exhibiting at the Aquafutures International Conference 2013 will generate great brand awareness, a forum for companies to share ideas and form partnerships within the industry and to strengthen your future business opportunities. Ten Reasons to Exhibit: 1. Create Brand awareness within the industry. 2. Reinforce your Brand s position within the industry. 3. Become a Thought Leader. 4. Reach a broader market. 5. Capture a new section of the market. 6. Align your Brand with industry leaders. 7. Share in the global responsibility to advance the industry. 8. Position your Brand at the forefront of the industry. 9. Build and expand your business case. 10. Raise your Brand s profile by sponsoring an event or session. SPONSORSHIP OPPORTUNITIES Taking an active step to stand out above the crowd, sponsoring brings your company to the forefront and showcases your support for the industry. Packages are able to be tailored to suit the needs of your company and can vary from satchel inserts through to event naming rights. Our marketing team are happy to discuss opportunities with you.

3 Exhibitor Booth Information Trade Show Schedule Date Start Finish Exhibitor Bump-In 09 August :00am 4:30pm Friday Evening Trade Show 09 August :30pm 8:30pm Saturday Trade Show 10 August :30am 5:00pm Sunday Trade Show 11 August :30am 3:00pm Exhibitor Bump-Out 11 August :30pm 5:30pm The future of the aquatics industry As a Trade Exhibitor you will receive: Catering for two registered exhibitor staff for Morning Tea, Lunch and Afternoon Tea on both Saturday and Sunday; Three complimentary welcome drinks on Friday evening for two registered exhibitor staff, Tickets for two registered exhibitor staff for the AUSTSWIM Pool Party on the night of Saturday, 10 August 2013; Unlimited entry to Sea World for the weekend of the Conference for two registered exhibitor staff (Value $80.00 per person per day), Aquafutures Conference trade exhibitors pack, Any additional company representatives will need to register at an additional cost of $ (+ GST) per person, per day. (Includes: Morning Tea, Lunch and Afternoon Tea Saturday and Sunday, three complimentary welcome drinks on Friday evening, entrance to AUSTSWIM Pool Party, unlimited entrance to Sea World for the weekend and trade exhibitors pack). Additional Information: Registered exhibitors will be provided with the location of their booth closer to the Conference date. The location of your booth will be listed in the Trade Show floor plan. RLSSQ reserves the right to change any of the content contained in this and subsequent brochures without warning or prior notice. Registration does not include Accommodation. Accommodation at Sea World Resort can be organised separately. Availability of Trade Booths is limited and will be allocated on a first paid basis. Booth Information Dimensions: 3 metre x 2 metre EACH TRADE BOOTH WILL CONTAIN: 1 x 2 metre table 2 x chairs Exhibitor Catering Meals for two registered exhibitors are included with the purchase of each booth. This includes Morning Tea, Lunch, Afternoon Tea & beverages.

4 Exhibitor Registration Form Please complete all sections of this Registration Form and post with payment to Royal Life Saving Society Queensland - PO Box 1093, Capalaba DC QLD 4157 or scan and to aquafutures@rlssq.com.au. For all enquiries contact Daryl Whitehead, Trade Coordinator on Registrations close 31 March register early to avoid missing out. Company Name Company Address What is the nature of your business? Two Registered Exhibitors 1) Primary Contact Details Full Name Position/Title Contact Number Contact mobile phone number during Conference 2) Secondary Contact Details Full Name Contact mobile phone number during Conference Exhibitors are asked to inform Royal Life Saving Society (RLSSQ) of any contact detail changes. The Primary Contact named above will be required to be on- site during the trade show hours. The names listed above will appear on your Exhibitor ID. Additional Staff Details Additional representatives at a cost of $ (+ GST) per person Full Name Contact mobile phone number during Conference Postcode Exhibitor Booth Registration I wish to Purchase QTY 3 metre x 2 metre Booth/s at a cost of $1, (+ GST) per Booth. Exhibitor Booth Registration - Extras I wish to Purchase QTY extra display tables at a cost of $25.00 per table (+ GST). Payment Details *Please ensure you have included GST in your payment Acceptance By CHEQUE: enclosed is a cheque for the amount of AUS $ made payable to Royal Life Saving Society Queensland (ABN ). Address: PO Box 1093 CAPALABA DC QLD 4157 By BANK TRANSFER: to Royal Life Saving Society Queensland BSB: ACCOUNT: YOU MUST STATE YOUR COMPANY NAME (as is on Registration Form) IN THE PAYMENT REFERENCE SECTION OF YOUR BANK TRANSFER By CREDIT CARD: I authorise the amount of AUS $ to be charged to my credit/debit card. Card Type: MasterCard / Visa Card Number: / / / Expiry Date: CSV: / _ (3 digit number on back of card) Cardholders Name: Cardholders Signature: All registration bookings are considered final upon receipt of this signed Registration Form Contract by the Exhibitor and Royal Life Saving Society Queensland (RLSSQ). The Exhibitor is bound by the Terms and Conditions appearing on the reverse side hereof or faxes or ed to the Exhibitor. Cancellations must be received in writing to RLSSQ and are subject to the following fees: - Cancellations received over 60 days from the date of the conference will receive a 100% refund. - Cancellations received less than 60 days from the date of the conference will receive a 50% refund. I (the Exhibitor) have read and agree the Terms and Conditions of this Registration Form Contract Signed: for the Exhibitor Name: Date - - /- - / Signed: for the Organiser Trade Coordinator: Daryl Whitehead Date - - /- - /

5 TERMS AND CONDITIONS 1. Exhibition means the Exhibition so designated in the Trade Flier. Exhibitor includes employees and agents of any individual, partnership or company exhibiting. Sponsor includes all employees and agents of any individual, partnership or company sponsoring the Exhibition and Organiser includes employees and agents of any individual of Royal Lifesaving Society Queensland, the host the Aquafutures Conference The Organiser reserves the right to alter or add to these conditions as may be necessary for the compliance with any laws or with any directions given by the owner/lessor of the Exhibition. 3. The Exhibitor/Sponsor shall be liable for any taxes, duties, fees or charges which might now or at any time hereafter become liable in respect of this agreement and the Exhibitor/Sponsor agrees to indemnify the Organiser in respect of such taxes, duties, fees or charges. 4. Allotment of space by the Organiser to the Exhibitor/Sponsor shall constitute a licence to exhibit and not a tenancy. The Organiser may alter the size, shape or position of the floor plan in such a manner and at such a time as the Organiser may deem to be in the best interests to the Exhibition as a whole. The Organiser may at their absolute discretion reduce/refuse any payment made or owing by the Exhibitor/Sponsor hereunder in the event that the Exhibitor/Sponsor s display space is reduced. 5. The Exhibitor/Sponsor shall not construct a display stand of a height exceeding 2.4 metres except in accordance with the prior written permission of the Organiser and the neighbouring Exhibitor/Sponsor (if any). 6. The Exhibitor/Sponsor shall not without prior written permission of the Organiser display an exhibit or product which does not in the opinion of the Organiser fall within the subject of the Exhibition. 7. The Exhibitor/Sponsor shall not paint or otherwise mark or damage any panel, floors or walls of the Exhibition premises. The Exhibitor/Sponsor shall be responsible for the cost of remedying any breach of this Clause. 8. The Exhibitor/Sponsor shall be liable for full payment of the Registration Fees and extras at the time of booking. 9. Cancellations must be received in writing to RLSSQ and are subject to the following fees: - Cancellations received over 60 days from the date of the conference will receive a 100% refund. - Cancellations received less than 60 days from the date of the conference will receive a 50% refund. 10. Unless the Organiser otherwise notifies the Exhibitor/Sponsor in writing, payments by the Exhibitor/Sponsor do not include: a) Insurance b) Cleaning of exhibits c) loading and handling of equipment and staff d) telephones e) dressing of stand f) advertising catalogues or brochures 11. Such particulars as the Organiser may require of the design, weight and character of all stands and exhibits shall be supplied by the Exhibitor/ Sponsor prior to the erection and placement thereof on the Exhibition site. The Organiser may approve stands and exhibits whether or not subject to conditions as the Organiser deems appropriate or reject any stand or exhibit. Any stand or exhibit erected without the approval of the Organiser or contrary to any condition of such approval shall forthwith be removed or altered by the Exhibitor/Sponsor at the direction of the Organiser or at its option the Organiser may remove or alter the stand or exhibit and the Exhibitor/Sponsor shall bear the cost thereof. The Organiser shall not be liable to the Exhibitor/Sponsor for any loss or damage sustained by the Exhibitor/Sponsor arising out of the exercise by the Organiser of its rights herein. 12. The Exhibitor/Sponsor shall not take onto or cause to be taken onto the Exhibition site any dangerous goods except in accordance with prior written approval of the Organiser. The Exhibitor/Sponsor shall in regard to all plant, machinery and exhibits comply with all statutory requirements as to safety including, without limiting the generality of the foregoing, the storage and handling of dangerous goods. 13. The Organiser may in its absolute discretion refuse any person admission to the Exhibition. The Exhibitor/Sponsor shall ensure passes supplied for the exclusive use of its employees or agents are not used by unauthorised persons or otherwise misused. 14. At all times during the opening hours of the Exhibition: a) An Exhibitor/Sponsor shall: (i) keep his stand open to view and properly staffed by competent representatives (ii) keep properly maintained and cleaned his display space (iii) conduct any business only from his display space (iv) keep passageways adjacent to his displays space free from obstruction (b) The Exhibitor/Sponsor shall not: (i) hold or allow to be held a sale by auction, lottery. Raffle, guessing competition, game of chance or sideshow (ii) sub-licence, share or part with possession of his display space (iii) operate any type of machinery or equipment in such a manner as in the Organiser s opinion may cause nuisance or annoyance to Exhibitor/ Sponsors or other persons attending the Exhibition (iv) do any act which in the opinion of the Organiser may bring discredit upon the Exhibition. 15. The Exhibitor/Sponsor undertakes to have his display space ready with all exhibits available for display and completed by such time as shall be notified by the Organiser to the Exhibitor/Sponsor. 16. The Organiser shall be under no liability for the loss of or damage to exhibits or other property of the Exhibitor/Sponsor, his servants, agents, invitees or licensees howsoever such loss of damage may be caused whether or not caused in whole or in part by the negligence of the Organiser, its servants or agents. The Exhibitor/Sponsor is advised to take out all necessary insurance. 17. The Organiser shall have the right to disseminate photographs and other promotional material in respect to the Exhibition and has the sole right to approve dissemination by partners or Exhibitor/Sponsors with written consent. 18. If holding of the Exhibition or the supply of any services by the Organiser is prevented, postponed or abandoned by reason of fire, storm, lightning, national emergency, labour dispute, strike, lockout, civil disturbance, explosion, inevitable accident, or any cause not within the control of the Organiser whether of the same kind or not should the Exhibition site become wholly or partially unavailable for the holding of the Exhibition, then the Organiser shall be at the liberty on giving notice in writing to determine this agreement. Where the agreement is determined under the Clause, the Organiser shall not be liable in any way whatsoever for any expenditure or liability for loss, including consequential loss, incurred by the Exhibitor/Sponsor but the Organiser may in its absolute discretion refund in whole or in part any payment made by the Exhibitor/Sponsor is liable to make under this agreement. 19. Should the Exhibitor/Sponsor be unable or unwilling to perform his part of the agreement or fail to comply with these conditions or otherwise be in breach of this agreement the Organiser may terminate the agreement by giving notice in writing and retain any payment made by the Exhibitor/ Sponsor under this agreement as liquidated damages. The Exhibitor/ Sponsor shall thereafter be prohibited from occupying his display space and stand and shall immediately remove his exhibits from the Exhibition site in accordance with the Organiser s directions provided that the Organiser may remove such exhibits and dispatch them the Exhibitor/ Sponsors address stated on the face hereof. The Organisers costs of such removal and dispatch shall become a debt due by the Exhibitor/Sponsor to the Organiser. The provisions of Clause 16 shall apply to any action taken in by the Organiser under this Clause. 20. All exhibits are subject to a general lien in favour of the Organiser for all sums due from the Exhibitor/Sponsor to the Organiser hereunder. 21. This agreement sets forth the entire agreement and understanding between the Organiser and the Exhibitor/Sponsor and neither party shall be bound by any conditions, definitions, warranties or representatives of this agreement except as expressly provided herein or as subsequently agreed in writing and signed by a proper and duly authorised representative of the party bound thereby. 22. All notices to be served pursuant to the terms hereof shall be served personally or shall at the option of the party giving notice be sent by registered pre-paid post addressed to the other party at the address of that party mentioned on the face hereof and notice shall be deemed to have been given on the date of posting. 23. If any part of this agreement is found to be invalid or of no force or effect under any applicable laws, executive order or regulation of any government authority having jurisdiction, this agreement shall be construed as though such part had not been inserted therein and the remainder of this agreement shall retain its full force and effect. 24. This agreement shall be governed by and construed in accordance with the laws for the time being in force in the state in which the Exhibition is held.

6 Exhibitor Information The future of the aquatics industry This is your opportunity to launch and showcase your products and services while networking with industry leaders. To secure a space, complete the Registration Form attached, or to discuss exhibiting or sponsorship opportunities, contact the Trade Coordinator, Daryl Whitehead. Register early to avoid disappointment as limited Trade Exhibit spaces are available. Trade Coordinator Daryl Whitehead Adaptive Edge Solutions P: E: daryl@adaptivedge.com.au Venue Sea World and Sea World Resort Sea World Drive, Main Beach, Gold Coast 4217 P: E: group@seaworldresort.com.au W: (For accommodation enquiries only)