2015 CAPHC Annual Conference

2015 CAPHC Annual Conference Quebec City Convention Centre Quebec City, Quebec October 18-20, 2015 Corporate Support Invitation

About the 2015 CAPHC Annual Conference Quebec City has been chosen as the host city for the CAPHC 2015 Annual Conference. Our Annual Conference is the largest meeting of child and youth health service providers in Canada. Over 300 child and youth healthcare professionals from across the country will take advantage of the opportunity to network with colleagues, attend the sessions and visit the poster area during the conference. Our conference goal is to ensure that all who attend have the opportunity to reflect on best practices and the latest innovations as a base for creating new programs that enhance the quality of care for children and youth in their own operating environments. About CAPHC The Canadian Association of Paediatric Health Centres (CAPHC) was established in 1968 as the Canadian Association of Paediatric Hospitals, representing all children s hospitals in Canada. In 2001, the organization epanded its national reach to now include all children s hospitals in the country, community healthcare centres, regional and provincial health authorities, rehabilitation centres and home care provider agencies. CAPHC supports multi-disciplinary child and youth healthcare professionals from more than 70 organizations in Canada. Each year, 8.75 million children and youth rely on the services of CAPHC s member organizations. These organizations provide essential healthcare services to Canada s children and youth. As a national organization, CAPHC is uniquely positioned to influence system-wide change, advocating for the very best child and youth healthcare. Today CAPHC is influencing decision makers and empowering healthcare providers with accessible research and knowledge. CAPHC Works Establishing programs and activities that address current and emerging child and youth healthcare priorities; Advocating to transform health service delivery for children and youth; Connecting service providers and key stakeholders; Fostering research, brokering knowledge, facilitating educational opportunities and enhancing information echange for members and stakeholders, at a national level. CAPHC Empowers Change Building a national infrastructure to support information dissemination (knowledge translation) and the application of new knowledge; Facilitating the identification and sharing of evidence-based best practices; Providing the child and youth healthcare community across Canada with simple tools to share knowledge; Maintaining an unprecedented and dynamic repository of knowledge on the CAPHC Knowledge Echange Network http://www.caphc.org/knowledge-echange-network/ Our Vision Knowledge to Action: Enabling the Best Healthcare for Canada s Children and Youth 1

Quebec City Convention Centre The Quebec City Convention Centre is located in the heart of the city and is connected to a new underground walkway system to the Hilton hotel. Located just 15 minutes from the Jean Lesage International Airport, the Convention Centre is noted for its award winning service and meeting facilities. Our meeting is just a short stroll to the cobblestone streets of the old town. Quebec City is the only walled city North of Meico. It is recognized as a UNESCO World Heritage treasure and is a particularly stunningly beautiful place to be in the fall season. Quebec City was ranked #1 as the best destination in Canada for 2013 by Conde Nast Traveler. Delegate & Meeting Profile The Conference will engage a broad healthcare stakeholder group of over 300 delegates featuring: Hospital Chief Eecutive Officers, Chief Financial Officers, Senior Administrators; Clinical Directors, Directors of Child Health Programs, Acute Care, Critical Care and Emergency Services; Managers and Supervisors in Clinical centres; Physicians, multidisciplinary practitioners; Policy makers and researchers, and; Youth and family representatives. In addition to bringing together world class eperts on various paediatric topics, the 2015 CAPHC Conference will provide an opportunity to showcase the latest developments of many of CAPHC s national programs. The conference will combine Keynote and Plenary sessions, Concurrent Symposia and Workshops. All of our sessions will afford delegates the opportunity to engage in open discussion and share and learn in a highly collaborative setting about strategies, best practices and the latest innovations. 2

Corporate Sponsor Benefits Your organization can contribute to the continued success and advancement of child and youth health care by supporting this year s Conference. The contributions of the corporate community support the mission of CAPHC to improve health service delivery for Canadian children through education, research and quality improvement initiatives. Your organization s contribution will also enable us to etend the reach of the Conference to help us ensure healthcare providers from across Canada can learn about, and participate in this important event. Our corporate sponsor program has been designed to give corporations the opportunity to increase their profile across the paediatric healthcare community in Canada and network with many decision makers and child health leaders among our attendees. Each sponsor package has a set of specific significant entitlements and benefits that will facilitate your corporation achieving your marketing and sales goals at the CAPHC conference. We have provided a guideline of what entitlements and opportunities apply to each corporate sponsor category. Corporate sponsors are welcome to suggest entitlements and opportunities from the various categories that would best meet their individual marketing objectives. We will be pleased to evaluate individual corporate requests and create tailor made packages. 2016 Priority Sponsors in 2015 will have first priority to select sponsor properties at the 2016 CAPHC Conference in Halifa, Nova Scotia. Complimentary Registrations Corporate sponsors will be provided with Full Conference Registrations. The number of complimentary registrations will depend on the organization s level of corporate support. Recognition in the Final Program & Website All sponsors will be recognized on the Sponsor Page in the final program. In addition, sponsors will be recognized through December 31, 2015 on the CAPHC website with their logo and a link to their own websites. Delegate Bag Insert All sponsorship levels have the right to provide a promotional insert in the delegate bag. The insert must be approved by the Conference Organizing Committee. Sponsor/ Key Stakeholder Reception Sponsor will have the eclusive opportunity to network with CAPHC Board members and other key stakeholders in advance of the welcome reception. The sponsor reception will be held on Sunday evening, October 18, 2015 in the beautiful Plaines room at the Hilton Quebec City Hotel, overlooking the Upper and Lower Towns and the majestic St. Lawrence River. Breakfast & Lunch Seminar Sessions Corporations will be able to conduct their own seminar session including speaker and topic of their choice. These opportunities will be available to Signature, Diamond and Gold sponsors and will be held on both Monday and Tuesday during the conference. Tuesday Awards Luncheon The Signature sponsor will be the eclusive sponsor of the Tuesday Awards Luncheon and will have an eclusive opportunity to present the Signature Sponsor Key Note address. CAPHC Board of Directors Meeting The Signature Sponsor will have the opportunity to attend the CAPHC Board of Directors meeting on the Sunday evening before the Meet & Greet Reception. It will be a great opportunity to showcase your organization to some of the Key Stakeholders and leaders at Children s Hospitals and Healthcare organizations across Canada. 3

Conference Reception & Banquet The conference banquet will be held at a majestic unique location that is close to the Quebec City Convention Centre. This will be a dinner filled with local flavour both in the menu and in the period costumes of our entertainers. This is a Diamond level sponsorship opportunity. Meet & Greet Reception The Meet & Greet Reception is a Diamond level sponsorship opportunity to maimize delegate recognition of your conference support and the products and services you provide to the broader child and youth healthcare community. The sponsor would be recognized with branding and the opportunity to give a welcome address to kick off the event. The sponsor can also recommend other elements to support their sponsorship. Monday Keynote Address The Keynote Address on Monday morning is a Diamond level sponsorship opportunity and will feature a dynamic speaker in the health care and/or related field. The sponsor will be recognized during this session as well as in the final program. Hospital Tour Shuttle Buses Shuttle buses will take delegates to tour Quebec City s Children s Hospital, Centre Mère-Enfant Soleil du CHU de Québec, as part of the conference program. This Diamond level sponsorship opportunity provides the Sponsor with signage on the headrests and at the departure loading area. Lanyards Conference Lanyards represent an eclusive awareness opportunity for a Diamond sponsor for the duration of the Conference among all attendees. WIFI The Quebec City Convention Centre has WIFI available in the poster & refreshment breaks area. The Gold sponsor of WIFI for the Conference can have the Welcome Page in the final program customized to present the sponsor s logo. Once the user either enters a code or clicks on the continue button, they can be redirected to the sponsor s web site. This will allow the sponsor to tailor the message to fit their target market. Conference APP The conference mobile app will be available to delegates throughout the conference as well as before and after the event. The Sponsor of the APP will be featured on the introductory screen which will provide great eposure as we epect a majority of attendees with smart phones to engage using the Mobile App. This is a gold level sponsorship. Delegate Bag Branding Our Gold sponsor will be eclusively identified on the conference delegate bag that all Full Conference attendees will receive upon arrival. Hotel Key Cards The sponsor of the hotel key cards will be able to provide their branding on the key cards for the Quebec City Hilton Hotel the headquarters for the Conference. This is an ecellent opportunity to direct delegates to your initiatives at the Conference as it is a sponsorship item they will use frequently throughout the conference and will receive it upon arrival when they register at the Hotel. This is a gold level sponsorship. 4

Final Program Our Silver level sponsor will be eclusively identified on the front cover of the final printed program that all Full Conference attendees will receive upon arrival. Sunday Lunch The networking lunch on Sunday provides an ecellent option for a sponsor who wants to get their brand out in front of the delegates at the start of our event. This is a silver level sponsorship. Convention Centre Escalators Signage The Quebec City Convention Centre offers a special branding opportunity for a sponsor. The escalators used to access our meeting will have the logo and branding message available for a silver level sponsorship Poster Presentations Posters will be presented outside the plenary meeting room and the silver sponsor will be easily recognized as delegates enter and eit the main session room throughout the conference. Eclusive Recognition Refreshment Breaks Bronze sponsors will be recognized at one of the refreshment breaks during the conference. Refreshment breaks are included in the registration fees and all delegates attend. The breaks are a great opportunity for networking and are well attended. This opportunity will provide sponsors a very visible, high profile presence with all participants. The sponsor s name and logo will be prominently displayed at all food and beverage stations. 5

Sponsorship Opportunities & Benefits Benefits Signature $27,000 CAD Diamond $17,000 CAD Gold $13,000 CAD Silver $9,000 CAD Bronze $5,000 CAD Priority Status for 2016 1st 2nd 3rd 4th 5th Complimentary Full Registrations (including Annual Banquet Tickets) 8 4 3 2 1 Lunch Seminar Session Breakfast Seminar Session Sponsor & Stakeholder Reception Recognition in Final Program Logo & Link on Sponsor Page & Homepage of Conference Website Logo on Onsite Signage Delegate Bag Insert Onsite Final Program Advertising Space Full page (colour) Full page Half page Quarter page Signature Eclusive Sponsorship of one of the following: Tuesday Awards Luncheon Includes CAPHC Board of Directors Meeting Diamond Eclusive Sponsorship of one of the following: Conference Reception & Banquet Meet and Greet Reception Monday Keynote Address Hospital Tour Shuttle Buses Lanyards Gold Eclusive Sponsorship of one of the following: WiFi Conference APP Delegate Bag Branding Hotel Key Cards Silver Eclusive Sponsorship of one of the following: Final Program Sunday Lunch Convention Centre Escalators Poster Presentation Bronze Eclusive Sponsorship of one of the following: One refreshment break (4 available) 6

2015 CAPHC Annual Conference Quebec City Convention Centre October 18-20, 2015 Sponsorship Commitment Form Our organization (please print) agrees to sponsor the upcoming 2015 CAPHC Annual Conference taking place in Quebec City, Quebec from October 18-20, 2015. It is understood that by signing this form we are agreeing to sponsor at this Conference. We commit the full amount of the sponsorship agreed to and indicated below. Please submit payments in the form of a credit card, cheque, bank draft or wire transfer made payable to CAPHC 2015 c/o MCI Group Canada Inc. (MCI Group). Signature ($27,000 CAD) Diamond ($17,000 CAD) Gold ($13,000 CAD) Silver ($9,000 CAD) Bronze ($5,000 CAD) *Details of the selected Sponsorship benefit inclusions will accompany your confirmation. It is etremely important to us that we list your organization s contact information accurately on all conference materials. Therefore, please print all information clearly as you wish it to appear on all conference materials. Organization Name: Address: City: Province/State: Postal/Zip Code: Country: Phone: Fa: Contact s Email Address: Website: Payment Calculations: Sponsorship Amount: + 5% GST + 9.975% QST* = TOTAL Type of Payment: Cheque/Bank Draft Wire Transfer (must include a $50 processing fee) Visa MasterCard AMEX Name on Credit Card Credit Card Number Authorized Signature Date Signed Cancellation & Refund Policy: Notification by 5:00 PM PT June 19, 2015 - A 50% refund will be granted. Notifications received after 5:00 PM PT June 19, 2015 are 100% non-refundable. I am authorized to sign on behalf of my organization to make the above commitment for the 2015 CAPHC Annual Conference in Quebec City, Canada. I also acknowledge all of the information provided herein is accurate for publication with regards to the 2015 CAPHC Annual Conference. We agree to abide by all rules and regulations governing our sponsorship agreement as printed on the reverse side hereof and which are part of this application. Acceptance of this application by CAPHC 2015 Conference Secretariat c/o MCI Group Canada Inc. constitutes a contract. Signature: Date: Please email, fa or mail this form, including payment, to: CAPHC 2015 Conference Secretariat c/o MCI Group Canada Inc. #200-1444 Alberni Street, Vancouver, BC Canada V6G 2Z4 Tel: +1 604 661-4962 Fa: +1 604 685 3521 Email: michael.davis@mci-group.com 7