Conference Format & Venue 2. Partnership Opportunities 3. Creative Sponsorship Menu 4. Student Recognition Night 5. Exhibit Booth Information 6

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2 INDEX Conference Format & Venue 2 Partnership Opportunities 3 Creative Sponsorship Menu 4 Student Recognition Night 5 Exhibit Booth Information 6 VC Order Form 7 Vision Canada Contract 8 Floor Plan 9 Contact Information 10 1

3 Conference Format & Venue CONFERENCE FORMAT Schedule of Events: Friday, October 2, Student Recognition Evening - 6:00-8:00 pm All exhibitors are invited to attend and meet the future Opticians in Canada. RSVP required - page 5 Saturday, October 3, Education Series and Trade Show 9:00 am - 11:00 am - Education Series 11:00 am - 1:00 pm - Trade Show 1:00 pm - 3:00 pm - Education Series 3:00 pm - 4:00 pm - Trade Show 4:00 pm - 5:00 pm - Education Series 5:00 pm - 7:30 pm - Trade Show Happy Hour will run from 5:30-6:30 pm in the Trade Show. Sunday, October 4, Education Series and Trade Show 9:00 am - 11:00 am - Education Series 11:00 am - 1:30 pm - Trade Show 1:30 pm - 5:00 pm - Education Series All exhibitor prize give-aways will be drawn on Sunday at 1:00 pm in the Trade Show. If you are having a draw at your booth or would like to donate a door prize, please let us know so we can promote your prize. CONFERENCE VENUE The Pacific Gateway Hotel is located only minutes from Vancouver International Airport and features an incredible setting on the Fraser River, complete with a 158-slip marina. The Pacific Gateway Hotel offers unique dining options and comfortable, stylish guest rooms. As well as including complimentary airport shuttle service, guests will find themselves only 20 minutes away from the excitement of downtown Vancouver. The Pacific Gateway Hotel is easily accessible for attendees by all methods of transportation. Book Your Room Reserve your room by August 31, 2015 to get the special Vision Canada convention rate of $139.00/night. To reserve your room, call (mention Vision Canada to receive the special rate) or book ONLINE. Go to for a link to the hotel online booking system. The special group code for Vision Canada is automatically entered online so you receive the special room rate. 2

4 Partnership Opportunities Becoming a Vision Canada Partner gives your company the greatest visibility with registrants of the show and the Optical industry across Canada through our many promotional tools. If there is something you would like to sponsor that is not on this sheet please give us a call and we can customize a package for you. Visibility Top Partners Trendy Partners Creative Partners $10,000 $5,000 $3,000 Promo Material Logo prominently integrated in all promo material Logo prominently integrated in all promo material Logo prominently integrated in all promo material Signage Company Name integrated into general signage Company Name integrated into general signage Company Name integrated into general signage Convention Articles Mention as sponsor & logo in The OAC Intracom Newsletter Mention as sponsor & logo in The OAC Intracom Newsletter Mention as sponsor & logo in The OAC Intracom Newsletter (Published in English & French) (Published in English & French) (Published in English & French) Official Program on Site Full Page Color ad (copy provided by 24/08/2015) Half Page Color ad ((copy provided by 24/08/2015) 1/4 Page Color ad (copy provided by 24/08/2015) Logo on 1 st page of program Logo on 1 st page of program Logo on 1 st page of program «Mike» Announcements - Mention on the exhibit hall mike throughout the show - Mention on the exhibit hall mike throughout the show Mention on the exhibit hall mike throughout the show Web Page - Logo on all pages of Vision Canada website - Link from logo to your website - Advertise show specials on VC website - Logo on all pages of Vision Canada website - Link from logo to your website - Advertise show specials on VC website - Logo on all pages of Vision Canada website - Link from logo to your website - Advertise show specials on VC website Free Booth 1-8 X10 booth - - Tote Bag Insertions Free Free Free Nutrition Break Sponsorship Sign on all breaks Sponsorship Sign on 1 break - Youtube Video Production Guaranteed exposure in our Vision Canada video highlights posted on OAC Youtube, Facebook page & VC website. Guaranteed exposure in our Vision Canada video highlights posted on OAC Youtube, Facebook page & VC website. - Education Hall Visibility - Logo on Screen (continuous) - Ad on Screen (copy provided by 11/09/2015) (continuous) - Logo on Screen (continuous) - Logo on Screen (continuous) Student Night 1 st Opportunity to Sponsor this Event 2 nd Opportunity to Sponsor this Event - Social Media - Mentions on OAC Facebook page & Twitter feed - Show Special Ad on OAC Facebook page - Mentions on OAC Facebook page & Twitter - Mention on OAC Facebook page App - Logo on Sponsorship Tab of VC App - Exposure on App Message Feed before & during event - Logo on Sponsorship Tab of VC App - Exposure on App Message Feed before event - Logo on Sponsorship Tab of VC App 3

5 Creative Sponsorship Menu Receive additional visibility at Vision Canada 2015 by choosing one or more of the following opportunities: *Vision Canada Partners: some of these opportunities may already be included in your partnership (refer to page 3) 1. PROGRAM AD DEADLINE August 24, 2015 (8 ½ x 11 colour) Full Page $ ½ Page $ AUDIO/VISUAL $1, Support the rental of the equipment in the education hall through this sponsorship See your company name displayed on the screen(s) and mentioned in the VC Program & on the VC App. 3. NUTRITION BREAKS (4 opportunities) $ Have your company name displayed at the nutrition stations. 4. SATURDAY NIGHT HAPPY HOUR (5 opportunities) $ Your company name and/or logo will be included on all promo for this event. 5. SPEAKER SPONSORSHIP $1, Your company name and/or logo will be on the speaker sign, in the VC Program and on the VC website. 6. LUNCH SPONSORSHIP (4 opportunities) $2, Your company name and/or logo will be displayed on signage and in the VC Program. 7. RUN YOUR AD $ Run your ad on the Exhibit Hall TV Monitors and education Hall Screens. 8. DESIGN A SPONSORSHIP THAT WILL FIT YOUR PROFILE Lets work together to put a sponsorship together to give you maximum exposure within your budget! TOTAL Transfer this amount to page 7 $ COMPANY NAME: 4

6 Student Recognition Night Friday, October 2, :00 PM - 8:00 PM Vision Canada is once again hosting Student Night and you have the opportunity to be there. If you have a booth at Vision Canada 2015 Trade Show then please feel welcome to join us for a cocktail and mingle with the students. You also have the opportunity to be a sponsor for this event. If you do not have a booth at Vision Canada 2015 but would like to attend by sponsoring this event please fill out the appropriate information below. Please fill out the following if you plan on attending: We have a booth at VC 2015 Trade Show and will be attending FREE We have a booth at VC 2015 and would like to sponsor this event $ We do not have a booth but would like to sponsor this event $ We would like to be the Major Sponsor for this event (see details below) $4, Please fill out the following for additional exposure for your company: We would like to include an insert into the Student Gift Bags at the event We would like to provide a student prize give-away at the event FREE FREE TOTAL Transfer this amount to page 7 $ The Major sponsor will have advertising on signage for the event as well as in any promotional material for the event. They will also have the opportunity to address the students during the welcoming remarks. COMPANY NAME: Names of People Attending: (Names will be checked off on attendee list at the door) 5

7 Exhibit Booth Information Exhibit Booths Include: 8 x 10 or 8 x 8 fully curtained (white) booth space 1-6 skirted table 2 chairs Internet Access Complimentary refreshments for 2 booth reps Electricity Exhibit Booth Contractor: To Be Announced MOVE IN To Be Announced MOVE OUT Sunday, October 4, :30 PM - 3:30 PM To Reserve A Booth Step 1. Review the full Exhibitor Package including partnership (page 3) & sponsorship (page 4 & 5) opportunities. Step 2. Decide on the booth space you require and if our partnership or sponsorship opportunities work for you. Step 3. Fill out the order form on page 7 and include page 4 & page 5, if applicable. Step 4. Review and sign the Vision Canada Contract on page 8. Step 5. Fax, or mail pages 7 & 8 and 4 & 5 (if applicable) to the Vision Canada office along with your payment as outlined in the Vision Canada Contract. Payment is accepted by Cheque, VISA or MasterCard. Make cheques payable to: Vision Canada You will be contacted as soon as the floor plan is completed to choose your location. Booth location choices are on a first-come-first-served basis in the order contracts are received in the Vision Canada office. 6

8 VC ORDER FORM EXHIBIT BOOTH Exhibit Booth 1 booth - 8 x 10 $1, booths - 8 x 20 $2, booth - 8 x 8 $1, booths - 8 x 16 $2, Booth Location Choices (Floor Plan on page 9) 1 st 2 nd 3 rd PARTNERSHIPS/SPONSORSHIPS Top Partner $10, Trendy Partner $5, Creative Partner $3, Creative Partnership menu ($ amount transfered from Page 4) (If applicable, fill out & attach Page 4 with this order form) STUDENT RECOGNITION NIGHT Attendee (Fill out & attach Page 5 with this order form) FREE Sponsor with Booth $ Sponsor without Booth $ Major Sponsor $4, EXTRA LUNCH TICKETS (if over 2 reps per 1 booth) Saturday X $35.00 Sunday X $35.00 Subtotal GST (5%) TOTAL COMPANY NAME: NAME OF REP: PHONE#: 7

9 Vision Canada Contract General Information-Exhibitor (please print clearly) Company Name: Address: City: Province: Country: Postal Code: Contact Name: Phone #: Address: Company Website: Telephone #: Fax #: Name of Authorized Person: Title: Exhibitor Order Please fill out page 7 & pages (if applicable) for your Vision Canada needs. For further information, please contact Pat Dobbyn. Payment Guidelines In order to reserve your booth space, you must return page 7 & 8 of this contract, along with a 50% deposit or full payment of your total payment required as transferred from page 7 and shown below. This contract must be signed by an authorized representative of your company to be accepted. Payment can be made by cheque, money order, VISA or MasterCard and must be in Canadian currency. If you are paying 50% of your total payment required, you must: 1. include a postdated cheque with this contract dated August 1, 2015 for the balance owing OR; 2. approve the balance remaining to be charged to your VISA or MasterCard on August 1, If the total payment required is not fully paid by August 1, 2015, Vision Canada reserves the right to cancel this contract. In the event of cancellation on the part of the exhibitor, payment made will be refunded MINUS a $ administration fee. Vision Canada must be notified in writing 6 weeks before the date of the Trade Show for any fees to be refunded. Total Payment Required (from page 7): $ Payment Enclosed: $ (Full or 50%) Enclosed Payment Method: (check one) Balance Owing (Aug 1/15): $ (if applicable) Cheque Money Order VISA/MC Balance Payment Method: Cheque Money Order VISA/MC Credit Card Number: Exp. Date: Cardholder Name: Cardholder Signature: I authorize Vision Canada to charge my credit card for the amount(s) stated above. Specific Technical Requirements The exhibitor services manual will be ed to you as soon as we have received your signed contract and deposit. This document contains all the information you require to confirm your specific technical requirements (hook-ups, electricity, internet line, etc.). Signature and Approval I accept the conditions stipulated above by Vision Canada. Signature of authorized Exhibitor rep.: Date: Signature of authorized Vision Canada rep.: Date: 8

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11 Vision Canada Contact Info SEND YOUR COMPLETED EXHIBIT BOOTH ORDER TO: Vision Canada Garry Street Winnipeg, MB R3C 4J9 CANADA Fax FOR MORE INFORMATION ABOUT VISION CANADA 2015, CONTACT: Pat Dobbyn Toll Free Ph Website. SEE YOU IN VANCOUVER 10