on the Job 24/7 Technical Conference & Trade Show September 20 th September 23 rd penticton trade & convention centre

Transcription

1 Public Works on the Job 24/ Technical Conference & Trade Show September 20 th September 23 rd penticton trade & convention centre 273 Power Street, Penticton BC V2A 7K9

2 conference schedule Sunday September 20 1:00 PM Golf Tournament 6:30 9:00 PM Meet & Greet on SS Sicamous Monday September 21 7:30 AM Registration & Breakfast 8:45 AM Welcome 9:00 AM Keynote Speaker Ian Hill 10:00 AM Coffee & Tradeshow 11:00 AM Plenary Presentation 12:00 2:00 PM Lunch & Tradeshow Equipment Roadeo 2:00-3:00 PM 2 Concurrent Sessions 3:00-4:00 PM Bear Pit Session 4:00-6:00 PM Tradeshow & Equipment Roadeo (Time TBC) MSA Hosted Event Tuesday September 22 8:00 AM Breakfast & Bear Pit Session` 8:45 AM Keynote Speaker 9:45 AM 2 Concurrent Sessions 10:30 AM Coffee 11:00 AM Technical Paper 11:45 AM Lunch 1:30 PM Technical Paper 2:15 PM Technical Paper 3:00 PM Coffee 3:30 PM Technical Paper 6:00 PM Cocktail Reception 7:00 PM Banquet 8:00 PM Awards 9:00 PM Entertainment Wednesday September 23 8:30 AM ½ Day Post Conference Workshops Full Day Conference Workshops 12:00 PM Lunch 1:00 PM ½ Day Post Conference Workshops Full Day Conference Workshops Continued

3 Tradeshow layout All spaces will be rented on first come first serve basis; registration opens March 16, Full booth payment must be received before a booth will be reserved and assigned. coffee station 2015 PUBLIC WORKS CONFERENCE OUTSIDE VENDORS & EQUIPMENT RODEO SPONSOR EQUIPMENT RODEO 20' X 30' BOOTHS 8 FOOT SPACING Disclaimer: All supplies and equipment of any kind brought onto the premises by the exhibitor before, during or after the show shall be at the exhibitors own risk absolutely. Trade Show management, facility management and their employees and agents shall be protected and indemnified from all claims made by or on account of loss of damage to property or injury or death resulting from the show or occupancy of the space allotted as per this agreement.

4 Technical Conference 2015 & Trade Show September 21 st September 23 rd Penticton Trade & Convention Centre Exhibition Registration Exhibitor Rental Options 8 x 10 booth $ * Sponsorship 8 x 10 Booth $1, (Will host the free draft station at Booth #25) Outdoor Space $ * Combine Booth & Outdoor Spaces $ * Table in Lobby $ * Combine Table & Outdoor Spaces $ * Additional Representative for Table in Lobby $ Additional Representatives (Booth or Outdoor) $ Full Conference Registration (Booth or Outdoor) $ (Includes Keynote, Technical Session, Banquet with minimum 1 booth purchased) Tuesday Evening Banquet (extra) $ Passport Participation (See Additional Information Page) $ * apwa/pwabc members receive a $70 discount on booths, tables and outdoor space! All exhibitors must submit a Certificate of Insurance to the PWABC office prior to the trade show by or fax. See the Additional Information page for details on the requirements. Trade Show Hours: Monday September AM 12 2PM 4 6PM Take Down: Monday 6 PM Booths (8ft x 10ft) (40) Include: Set up Sunday night 2 representatives 8 ft high drape back wall 3 ft high drape side wall 1x 750 watt electrical outlet 1x 6 ft shirted table 2 chairs Table Top Display Hours: Monday September 21, 7:30AM to 8PM Tuesday September 22, 8AM to 3:30PM During breaks, lunch and trade show hours Take Down: 3:30PM Tabletop Display (15) Include: (T1- T15) Set up Sunday night 1 representative 1 full conference registration Display throughout full conference 1x 750 watt electrical outlet 1x 6 ft shirted table 1 chair Outdoor Trade Show Hours: Monday September AM 12 2PM 4 6PM Take Down: Monday 6 PM Outside Booth (15) Include: Set up Sunday night 2 representatives 20 x 30 No refunds after August 15, Columbia Street, Vancouver, BC V6A 2R5 T F info@pwabc.ca

5 Technical Conference 2015 & Trade Show September 21 st September 23 rd Penticton Trade & Convention Centre Sponsorship Opportunities Diamond $7,500 - Includes two full conference registration and a complimentary display space at the Trade Show. Gold $5,000 - Includes two full conference registrations OR a complimentary display space at the Trade Show. Silver $2,500 - Includes one full conference registration. Bronze $1,000 - Includes entrance to all social events. All sponsors at these levels will be recognized in the program flyer placed in all delegate packages, and throughout the conference, and will be invited to attend the President s Reception on Tuesday, September 22, $4,000 Tuesday Banquet Dinner $2,500 Sunday Meet & Greet $2,500 Monday & Tuesday Lunch $1,500 Draft Station at Trade Show Booth #25 (1 available) $1,250 Delegate Tech Paper Flash Drive $1,000 Delegate Bags $1,000 Tuesday Banquet Entertainment $ 500 Monday Door Prizes $ 500 Tuesday End of Conference Door Prize $ 500 Shuttles $ 300 Post Conference Workshops Coffee Break (2 available) $ 300 Monday AM/PM Coffee Break (4 available) $ 300 Tuesday AM/PM Coffee Break (4 available) $ 300 Opportunity to Include Item in Delegate Bag New this year sponsorship is now available for purchase online: Columbia Street, Vancouver, BC V6A 2R5 T F info@pwabc.ca

6 Technical Conference 2015 & Trade Show September 21 st September 23 rd Penticton Trade & Convention Centre Additional Information Booths Include: 8 ft deep by 10 ft wide (40) 8 ft high drape back wall 3 ft high drape side wall watt electrical outlet 1-6 ft shirted table 2 representatives & 2 chairs 1 meal on Trade Show Floor- Monday Supper Tabletop Display (15) Include: 1 Representative 1 Full Conference Registration Display throughout full Conference watt electrical outlet 1-6 ft shirted tables 1 chairs Outside Booth (15) Include: 2 Representatives 20 x 30 1 lunch on Trade Show Floor Requirement: Certificate of Insurance Under the terms and conditions of this contract for services, the contractor, consultant, vendor or exhibitor is required to show evidence of adequate general liability insurance coverage by furnishing to the American Public Works Association (APWA) a Certificate of Insurance. The Certificate(s) of Insurance issued to the APWA must include the following information and be in force for the full duration of the contract. 1. Include the name of the insured, the insurance producer and the insurance company affording the coverage. 2. Evidence of general liability coverage with limits of $1,000,000 each occurrence, $2,000,000 aggregate. 3. Include policy numbers and effective and expiration dates of each policy. 4. Provide for thirty (30) days advance written notice to APWA of cancellation of any of the insurance coverage. 5. Be issued to APWA and remitted to 2345 Grand Blvd, St 500 Kansas City, MO Passport Information Participation in the conference passport program will include your logo on a space on the passport form, and the answer to your specific secret question. The delegates will receive their Passport game card with their registration materials on site at the conference and must visit your booth to receive a stamp. They then will enter to win an ipad at 5:45pm on Monday on the conference trade show floor Columbia Street, Vancouver, BC V6A 2R5 T F info@pwabc.ca