cbaa conference sponsorship pack 6-9 November 2014 Mercure Grosvenor Adelaide

Transcription

1 cbaa conference sponsorship pack 6-9 November 2014 Mercure Grosvenor Adelaide

2 Welcome from Jon Bisset, General Manager On behalf of the CBAA, I would like to take this opportunity to invite you to be involved in our annual conference taking place at the Mercure Grosvenor, Adelaide. Our conference partners and sponsors are invaluable to the the success of our event and the CBAA welcomes your involvement. As a central part of our service to members and the sector, the CBAA annual national conference attracts delegates from community radio stations across Australia and includes a trade expo, annual Awards night dinner, social functions and a comprehensive program of workshops and plenary sessions. It is the premier event on the community broadcasting calendar, bringing together staff and volunteers from all areas of our diverse and exciting sector to share knowledge and discuss the exciting possibilities for the future of community radio right across the country. Our 2013 was a great success and with your help we hope to make 2014 even better. Jon Bisset General Manager Community Broadcasting Association of Australia

3 CBAA CBAA, 6-9 November Mercure Grosvenor, Adelaide Sponsorship Packages The annual CBAA is the premier event on the community broadcasting calendar. The CBAA brings together a diverse range of broadcasters, volunteers, technicians and stakeholders to develop and strengthen their skills, knowledge base and network opportunities. highlights include: A hands-on exhibition and trade area Keynote speakers Media lab Workshops and panel discussions A 4-day calendar of social events Opportunities to engage with community media: broadcasters, producers, technicians, and boards and management The CBAA is a one-of-a-kind national event, attracting delegates from across the country. It is unrivalled as an opportunity to expose your brand to hundreds of community broadcasting stations and sector organisations. A diverse range of sponsorship packages are available including: Principal Sponsor Partner Session Partner Promotional Partner Trade Exhibition Booths Principal Sponsor Partner Flagship Session Partner Promotional Partner Trade Exhibitor One organisation is given exclusive rights as the Principal Sponsor of the CBAA. This includes a marketing campaign comprising brand coverage at all events and on all promotional materials, as well as acknowledgement at our conference sessions, workshops and social events. Becoming a Partner will maximise your exposure to the community broadcasting sector. Benefits include profile with workshop streams, logo placement, advertising in the conference program and broader exposure opportunities. Opportunities to sponsor individual conference sessions or events, including the Welcome BBQ, Opening Plenary, Gala Awards Dinner and the CBAA Awards. Opportunities include the sponsorship of conference promotional material in the media lab, information area, on conference stationery and lanyard sponsorship. Display and engage directly with delegates from the community media sector via a trade display in our exhibition area throughout the conference. Contacts Amy Moon CBAA Member and Stakeholder Services Manager amoon@cbaa.org.au Heidi Jephtha 2em Management Heidi@2em.com.au

4 $15,000* Exclusive Principal Sponsor (1 package available) The Exclusive Principal Sponsor of the CBAA will receive the following investment returns: Pre Logo and links to website on CBAA website - three month campaign Logo on all posters distributed nationally Logo and links to website in CBAA newsletter - six editions Logo on all pre-conference media releases Acknowledgement in on-air promotions - distributed to 150 radio stations via the Community Radio Network (CRN) Logo and sponsor status included in the November issue of CBX Magazine ( edition) - print run 2000 During Full page ad in program Logo and acknowledgment on front page of conference program - print run 500 Logo and acknowledgment on welcome signage Exclusive display of logo on delegate satchel - print run 500 Logo acknowledgement displayed at venue, where applicable Insert of provided promotional information material into delegate satchel qty 500 Distribution of provided promotional material throughout sessions Dinner Sponsor acknowledgment at the Opening Plenary Session welcome speech Sponsor acknowledgement at the Gala Awards Dinner welcome speech Exclusive inclusion of logo on back cover of Gala Awards Dinner program Program Sponsor acknowledgement of one CBAA Award and on-stage presentation of the CBAA Award to winner Logo and acknowledgment of selected CBAA Award in Gala Awards Dinner program Sponsor acknowledgment during CBAA Award ceremony Listing as Exclusive Principal Sponsor on the applicable CBAA Award Speaking opportunity to address delegates at the Gala Awards Dinner Post Logo on all post-conference Media Releases Logo and links to website on CBAA Website - one month Logo and link in CBAA newsletter - two editions Thanked in on air post-conference CRN promotions - distributed to 150 radio stations Exclusive Principal Sponsor privileges Four entry registrations with unlimited access to all conference sessions. Four tickets to the welcome social function Four complimentary Gala Awards Dinner invitations Exhibition booth in key location with banner and signage space

5 $6,000* Partner (3 packages available) As a Partner of the CBAA you will receive the following investment returns: Pre Logo and link on CBAA website - three month campaign Logo and link in CBAA newsletter - six editions Logo and sponsor status included in the November issue of CBX Magazine ( edition) print run 2000 During Half page ad in Program Logo and acknowledgment in program - print run 500 Logo and acknowledgment on welcome signage Insert of provided promotional information material into delegate satchel qty 500 Distribution of provided promotional information material at CBAA stall Sponsorship of one of five available streams. Sponsor acknowledgment at opening and close of each workshop for selected stream. Logo displayed on signage for each workshop for selected stream. Sponsor acknowledgment at the Opening Plenary session welcome speech Sponsor acknowledgement at the Gala Awards Dinner welcome speech Logo on inside back cover of Gala Awards Dinner Program Partner Benefits Two entry registrations with unlimited access to all conference segments. Two tickets to the welcome social function Two complimentary Gala Awards Dinner invitations Post Logo on all post-conference media releases Logo and link on CBAA website - one month campaign Logo and link in CBAA newsletter - two editions Sponsorship packages can also be tailored to your individual budget and requirements.

6 $3,500* Flagship Session Sponsor (3 packages available) Become a Flagship Session Sponsor by sponsoring a Session of your choice: Welcome BBQ, Opening Plenary, Gala Awards Dinner, and receive the following returns: Pre Logo and link on CBAA website - three month campaign Logo and link in CBAA newsletter - six editions During Naming rights for Flagship Session Quarter page ad in Program Logo and acknowledgement in Program print run 500 Logo and acknowledgement in welcome signage Logo displayed at session Insert of provided promotional information material into delegate satchel qty 500 Distribution of provided promotional information material at session Acknowledgement at the session by applicable MC/presenters Session Sponsor Privileges Two entry registrations with unlimited access to all sessions Two tickets to the welcome BBQ social function Post Logo on all post-conference media releases Logo and link on CBAA website one month campaign Logo and link in CBAA newsletter 2 editions Sponsorship packages can also be tailored to your individual budget and requirements.

7 $5,000* Media Lab Sponsor (EXCLUSive - 1 PACkage AVAILABLE) The CBAA Media Lab is a computer-based learning environment for delegates for the duration of the. The CBAA Media Lab will feature workshop sessions, online activities and hands-on demonstrations and will be open throughout for all delegates to drop in. Pre Logo and link on CBAA website - three month campaign Logo and sponsor status in the November issue of CBX magazine ( edition) on the Promotion Page print run 2000 Logo and acknowledgement in program Open and exclusive signage opportunities within Media Lab space Logo acknowledgement displayed at CBAA Media Lab venue, where applicable Logo on welcome signage Insert of provided promotional information material into delegate satchels qty 500 Sponsor acknowledgement at opening plenary Sponsorship packages can also be tailored to your individual budget and requirements.

8 $3,000* Stationery Sponsor (EXCLUSive - 1 PACkage AVAILABLE) Pre Logo and link on CBAA website - three month campaign Logo and sponsor status in the November issue of CBX magazine ( edition) on the Promotion Page print run 2000 Logo on notebooks and pens distributed at Opening Plenary 500 of each Logo acknowledgement displayed at venue, where applicable Insert of provided promotional materials into delegate bags qty 500 $3,000* Lanyard Sponsor (EXCLUSive - 1 PACkage AVAILABLE) Pre Logo and link on CBAA website - three month campaign Logo and sponsor status in the November issue of CBX magazine ( edition) on the Promotion page print run 2000 Logo on delegate lanyards qty 500 Logo acknowledgement displayed at venue, where applicable Insert of provided promotional material into delegate bags qty 500 $4,500* Barista Sponsor (EXCLUSive - 1 PACkage AVAILABLE) New to the CBAA this year is the opportunity to sponsor the barista. Wrap your brand around the barista coffee stand which will be located in a prominent position in the refreshments and exhibition area. This exclusive sponsorship will allow you to have your logo featured on the coffee cups and on the machine and stand itself. Watch as your brand is carried throughout the conference by delegates at every break. What a way to make a great impression! Sponsorship packages can also be tailored to your individual budget and requirements.

9 $2,500* CBAA Award Sponsor (20 packages available) Award sponsors can choose from one of 20 different CBAA Awards to best reflect your organisation s values. The CBAA will work with you to align your organisation with a relevant awards category Award categories are listed below. Pre Logo and link on CBAA Website three month campaign During Logo acknowledgement displayed at venue, where applicable Distribution of provided promotional &/or information material at CBAA stall Sponsor acknowledgement at the Gala Awards Dinner welcome speech Sponsorship of one available CBAA Award Logo on inside back cover of Gala Awards Dinner Program Logo and acknowledgement of selected CBAA Award award in Gala Awards Dinner Program On stage presentation of CBAA Award to category winner Your organisation name printed on the CBAA Award General Sponsor Privileges Two complimentary Gala Awards Dinner invitations Post Logo and link on CBAA website one month campaign Award Categories: Excellence in Community Participation Outstanding Volunteer Contribution Best Digital Media Initiative Excellence in Training Best New Radio Program Talks Best New Radio Program Music Contribution to Australian Music Contribution to Indigenous Broadcasting Excellence in Ethnic and Multicultural Broadcasting Excellence in Music Programming Excellence in Spoken Word Program Outstanding Youth Contribution Best Station Production Best Station Promotion, Sponsorship or Fundraising Campaign Troy Garner Award for Excellence in Sports Programming Most Innovative Outside Broadcast or Special Event Broadcast Outstanding Small Station Award Excellence in Technical and IT Services Sponsorship packages can also be tailored to your individual budget and requirements.

10 Trade and Exhibition Booth (12 packages available) A highlight of the CBAA is our informative exhibition area which showcases products and services from organisations that specialise in community development, radio and television broadcasting, media research and training and computer software. delegates are enthusiastic about discovering developments in the sector and obtaining advice from the experts. Exhibition Booths $2,000* Return 2 x 1m booth shell scheme Fascia with company name Acknowledgement in the program print run 500 Two complimentary exhibition passes Logo and link on CBAA website - one month campaign Sponsorship packages can also be tailed to your individual budget and requirements. Trade Booth positions subject to change Sponsorship packages can also be tailored to your individual budget and requirements.

11 Terms & Conditions The CBAA reserves the right, at their discretion, to decline any application. 20% deposit must be paid when confirming all bookings. All prices exclude GST. Full payment must be made within 30 days from the date of invoice. If full payment has not been received within 30 days from the date of invoice, the CBAA has the right to review the commitment and withdraw the booking. Only the sponsorship benefits listed in the promotional packages brochure will be provided as part of the sponsorship agreement. The sponsorship fee does not include the cost of conference registration or additional conference expenses, unless stated as a sponsor benefit. The fee does not include the cost of design, print or delivery of any artwork or promotional materials. Additional Terms & Conditions for Trade Exhibitors Trade exhibition applications and the assignment of booth positions are handled on a first come-first served basis. Final payment for exhibition booths must be made no less than one month before the conference commencement date. After this time, and only when monies have not been paid, the stand will be available for sale to another organisation. The exhibitor is responsible for the arrangement and payment of set up items not listed in the promotional packages brochure, such as furniture, internet and phone connection and freight. The exhibitor will not damage any walls, floors or ceilings of the exhibition area. Any damage resulting from an exhibitor s failure to observe this term is payable by the exhibitor. The CBAA will not be liable for any damage or loss to property by fire, theft, accident or any other cause that occurs before, during or after the conference. All exhibition staff must be registered using the relevant forms, such as complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations. Exhibition equipment must not be removed and displays must not be dismantled before the closing time on the last day of the exhibition and removed as soon as possible after the closing time on the last day of the conference. You may not assign, share, sub-let or grant licenses for the whole or part of the booth without prior approval. We reserve the right to ask you to remove any display items we deem as unacceptable. Cancellation Policy A request for cancellation must be submitted in writing. The decision to accept the cancellation is made at the discretion of the CBAA. The CBAA are under no obligation to accept the request and are under no obligation to refund money. If a request for cancellation is made and accepted more than two months prior to the event commencement or content submission deadline the CBAA will refund all monies. If a request for cancellation is made and accepted within two months of the event commencement or content submission deadline the CBAA has the right to retain up to 50% of the contract price. If a request for cancellation is made and accepted within one month of the event commencement or content submission deadline the CBAA has the right to retain up to 100% of the contract price. Privacy Statement Your name and contact information, including electronic address, may be used by the parties directly related to the event such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and administration of this, and future events of this type. If you do not consent please advise us. In addition, your name, organisation, and country/state of origin may be published on the delegate list which is provided to delegates, exhibitors, and sponsors at the event. If you do not wish your details to be included in this list please contact us.

12 Sponsorship Packages 2014 Exhibition, Advertising and Sponsorship Booking Form Organisation: Contact Name: Postal Address: Ph & Fax: Mobile: ConferenCE OPPORTUNITieS EXCLUSIVE PRINCIPAL CONFERENCE SPONSOR $15,000 CONFERENCE PARTNER $6,000 EVENT SPONSOR Gala Awards Dinner Sponsor $5,000 Award Sponsor $2,500 Session Partner PROMO PACKAGES & MERCH SPONSOR Media Lab Sponsor $5,000 Stationery Sponsor $3,000 Lanyard Sponsor $3,000 Barista Sponsor $4,500 EXHIBITION BOOTH $2,000 Please specify booth preference number ADVERTISING Satchel Insert (One page flyer) $490 Satchel Insert (4pg, booklet or promo product) $590 Quarter page advert in conference program $490 Half page advert in conference program $590 Full page advert in conference program $990 Back page advert in conference program $1,200 Quarter page advert in Gala Dinner Program $300 Half page advert in Gala Dinner Program $350 Full page advert in Gala Dinner Program $500 Back page advert in Gala Dinner Program $650 Booth Preference 1st... Booth Preference 2nd... Booth Preference 3rd... Total (add all costs plus GST) Holding Deposit (20% of total) I acknowledge that I have read the terms and conditions governing sponsorship, advertising and/or trade exhibition and will comply with them in full Name:... Signature:... Date:...