Information for Sponsors, Exhibitors & Advertisers

Transcription

1 Information for Sponsors, Exhibitors & Advertisers You are invited to exhibit at the premier conference on optimal birth - the 9 th Annual AABC Birth Institute, Birth Centers Reaching New Heights: Change, Challenge and Opportunity. This unique gathering of health care professionals will be held October 1-4, 2015 in beautiful Scottsdale, Arizona. Presented by the American Association of Birth Centers (AABC), the conference will bring together approximately 200 birth advocates from across the nation including midwives, physicians, nurses, doulas, and birth center administrators. Conference participants are the decision-makers who make product and service purchasing decisions for their practices and birth centers. Make an impact with this audience; choose one of our budget-friendly ways to promote your products and services. Advertising and exhibit space is limited, and for the past several years the exhibit hall sold out. Act now to reserve your place. Don't miss this opportunity to show all your company has to offer! Learn more

2 9th Annual AABC Birth Institute: "Birth Centers Reaching New Heights: Change, Challenge and Opportunity SPONSORSHIP Be a champion of optimal birth! This is a valuable opportunity to be visibly recognized for your support of AABC and its dedication to the birth center as the place for the practice of midwifery and optimal birth. We are pleased to offer three sponsorship levels: GOLD Level $2,500 Gold Sponsorship receives the maximum visibility at the conference with: Sponsor recognition at the conference, in the conference manual, and on prominent signage throughout conference area and entrance to General Session room Logo on conference website sponsor page including a 50-word company description, contact information and link to your company website PowerPoint messaging opportunity before all General Sessions Logo imprint on the conference swag bag for participants Full page ad in the conference manual A complimentary conference registration SILVER Level $1,500 Silver Sponsorship provides your company with valuable exposure at the conference through: Sponsor recognition at the conference, in the conference manual, and on prominent signage throughout conference area and entrance to General Session room Logo on conference website sponsor page including a 50-word company description, contact information and link to your company website PowerPoint messaging opportunity before all General Sessions Half page ad in the conference manual BRONZE Level $750 Bronze Sponsorship receives useful exposure at the conference with: Sponsor recognition at the conference, in the conference manual, and on prominent signage throughout conference area and entrance to General Session room Logo on conference website sponsor page including a 50-word company description, contact information and link to your company website Quarter page ad in the conference manual Tel: Fax: aabc@birthcenters.org - 2

3 Create Your Own Sponsorship Package Add to your sponsorship level or create your own sponsorship package by selecting one of these a la carte sponsorship items. Morning Coffee Breaks in the Exhibit Hall - $400 Keep the hall buzzing by sponsoring the morning break with fresh fruit and coffee. There are 3 sponsorship opportunities available. As a sponsor you will receive recognition in the conference agenda and on AABC s website as well as signage at the coffee break. Afternoon Coffee Breaks in the Exhibit Hall - $600 Help percolate new ideas by sponsoring the afternoon break with dessert and coffee. There are 3 sponsorship opportunities available. As a sponsor you will receive recognition in the conference agenda and on AABC s website as well as signage at the coffee break. Water Bottles - $750 Maximize your visibility while helping to keep the attendees hydrated and healthy at the conference. Your logo will be imprinted on water bottles given to all attendees. Sponsor will also receive recognition in the conference agenda and on AABC s website. Name Tag Holders - $1,500 Keep your company front and center at the conference by sponsoring the name tag holders. Your logo will be imprinted on the front of the name badge holders. Sponsor will also receive recognition in the conference agenda and on AABC s website. Welcome Reception - $3,000 This is a terrific opportunity to spotlight your company at the kickoff of the conference. The Welcome Reception offers participants the opportunity to mingle, catch-up, and enjoy entertainment. Sponsor will also receive recognition in the conference agenda and on AABC s website as well as signage at the reception and your logo on the reception invitations. Networking Breakfast Buffet - $4,000 Breakfast - it s the most important meal of the day. Participants will thank you as they refuel for a high-energy day. There are 3 sponsorship opportunities available. As a sponsor you will receive recognition in the conference agenda and on AABC s website as well as signage at the meal and your logo on the breakfast ticket. Networking Lunch - $6,000 Position your company at the head of the line by sponsoring a mid-day networking lunch. Participants will thank you as they network and nosh on a delicious meal. There are 3 sponsorship opportunities available. As a sponsor you will receive recognition in the conference agenda and on AABC s website as well as signage at the meal and your logo on the lunch ticket. Tel: Fax: aabc@birthcenters.org - 3

4 EXHIBITS An excellent opportunity to introduce and/or promote your company and products, the exhibit hall is a hub of networking and activities. The exhibit hall is open during peak times of the meeting October 2-4, It is centrally located to the meeting rooms, with coffee breaks in the exhibit hall. The fees listed below are for table-top exhibit space. $595 Commercial Exhibit $495 Non-Profit Exhibit, AABC Institutional or Birth Center Member Each table-top exhibit space includes: one draped six foot table and two chairs, complimentary wi-fi, 2 complimentary staff badges, listing in Conference Agenda (if received by deadline), all events in the Exhibit Hall, and a 10% discount on conference advertising. Plus, exhibitors are invited to join participants for the Opening Session and Welcome Reception on Thursday evening, and the networking lunches on Friday, Saturday and Sunday. These are terrific opportunity to follow-up with the participants outside the exhibit hall. Please indicate on your reservation form if you have a location preference or if you will need electrical power (additional fees apply). Exhibit Hall Hours: Thursday October 1, 2015 Set-Up 4:00-7:00 PM Friday October 2, 2015 Set-Up 7:30 10:00 AM Exhibit Hall Hours 11:00 5:00 PM Exhibit Hall Breaks (11:30-12:00 and 1:00 2:00PM) Hall closed for Networking Lunch (12:00 1:00PM) Saturday October 3, 2015 Exhibit Hall Hours 11:00 5:00 PM Exhibit Hall Breaks (11:30-12:00 and 1:00 2:00PM) Hall closed for Networking Lunch (12:00 1:00PM) Sunday October 4, 2015 Exhibit Hall Hours 11:00 3:00 PM Exhibit Hall Breaks (11:30-12:00 and 1:00 2:00PM) Hall closed for Networking Lunch (12:00 1:00PM) Breakdown 3:00-6:00 PM "The AABC Birth Institute is the best event to connect with birthing center owners and advocates. It attracts nationwide attendance and always provides a first class agenda and program." The AABC Birth Institute Exhibit Hall offers you access to birth center owners, directors and decision-makers. The Exhibit Hall has grown at a rate of 25% annually and will be even bigger this year. Spaces fill up quickly, so please reserve your table early to ensure that you don t miss this valuable opportunity. Tel: Fax: aabc@birthcenters.org - 4

5 ADVERTISING Conference Manual Advertising Maximize your advertising dollar with our two-for-one advertising package. When you place an ad, it will automatically be included in both the digital conference manual (program outlines and handouts) and the printed conference agenda (the when and where of the meeting). Both the manual and the agenda will be distributed to all meeting attendees. $200 Full Page Ad (measures: 7" x 9.5") $125 Half Page Ad (measures: 7" x 4.65" - horizontal; 3.35" x 9.5" - vertical) $75 Quarter Page Ad (measures: 3.35" x 4.65") All ads must be received by August 10, Please submit ad in a jpg, pdf, eps or qxp file. Questions? Call Please your ad to aabc@birthcenters.org Registration Bag Insert Put your flyer, brochure or promotional item into the hands of each Birth Institute attendee with a Registration Bag Insert. This is a great way to highlight a special promotion, invite attendees to an event or advertise a Exhibitors Save 10% on Advertising Exhibitors save 10% on registration bag inserts and conference manual advertising. new product. Registration bag inserts are an economical and effective way to capture the attention of the conference attendees. $175 / promotional flyer, sample or coupon. $225/ catalog or magazine Please send a sample or draft of your insert with your advertising application. Shipping instructions will be sent with your confirmation. Door Prize Donation Donate an item for the Exhibit Hall Door Prize Drawing. All items will be displayed in the exhibit hall. Donating a door prize is a great way to promote your product and build goodwill for your company. Please provide a description of your donation on the advertising application. Shipping instructions will be sent with your confirmation. Tel: Fax: aabc@birthcenters.org - 5

6 EXHIBIT POLICIES Contract for Space: The signed application for exhibit space and subsequent notice of space assignment constitutes a contract between the exhibitor and the American Association of Birth Centers (AABC). The following rules and policies are part of the contract. Any point not specifically covered in the rules will be the final decision of AABC. Space Assignment: Exhibit space will be assigned on a first-come first serve basis with consideration given for requests made on the application. Payment for Space: Full payment in the form of credit card, check or authorized purchase order is expected at the time the application is made. Eligibility: AABC reserves the right to determine the eligibility of any company or product for inclusion in the exhibit hall. The acceptance of a vendor for the exhibit hall does not carry AABC s endorsement of the equipment, supply, or service displayed there. Exhibits and the conduct of exhibits are subject to the approval of the Association. Exhibitor Registration: Exhibit space does not include registration for the AABC Birth Institute. Exhibitors interested in attending the educational sessions must register for the conference. Cancellation: Exhibitors may cancel this agreement at any time with written notice to AABC. AABC reserves the right to reassign all cancelled space. Refunds will be made according to the following schedule: Notification before June 10, Full refund less $25 administrative fee. Notification before July 10, Partial refund of 50% of the amount paid, less $25 administrative fee. Notification after August 10, No refund. Set-Up and Tear Down: Exhibitors may set-up their exhibits on Thursday, October 1, 2015 from 4:00PM- 7:00PM and on Friday, October 2, 2015 from 7:30AM - 10:00AM. Exhibitors may dismantle their exhibits beginning at 3:00 PM on Sunday, October 4, All exhibit materials must be removed from the hall by 6:00 PM. The exhibitor will forfeit space not occupied by the close of the set-up period, Friday, October 2, 2015 at 10:00AM. This space may be resold, reassigned, or used by the conference management. There will be no refund for space not occupied. The exhibitor is responsible for any and all additional charges imposed by the conference hotel including electricity and shipping or receipt of packages. Damages: Damage to the facility caused by the exhibitor, his employee or agents, is the sole responsibility of the exhibitor. Liability and Insurance: The individual exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify, and save the AABC, the Hotel, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges or fines and attorneys fees arising out of or caused by its installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hotel and its employees and agents. The individual exhibitor will obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the Contractual liability set forth in this Exhibit Agreement, in an amount not less than $1,000,000 Combined Single Limit for personal injury and property damage. Upon request, the exhibitor agrees to provide a Certificate of Insurance evidencing the coverage described above. ADVERTISING POLICIES All advertising is subject to final approval by AABC. Conference Manual Advertisements: All ads must be received by August 10, Acceptable formats include: JPG, PDF, EPS or QXP. Registration Bag Inserts: Please send a sample or draft of your insert with your advertising application. All inserts are to be sent to the conference hotel for receipt no earlier than September 24, 2015 and no later than September 28, Shipping instructions will be sent with your confirmation. Door Prize Donation: Please provide a description of your donation on the advertising application. All inserts are to be sent to the conference hotel for receipt no earlier than September 24, 2015 and no later than September 28, Shipping instructions will be sent with your confirmation. If you are also exhibiting, you may bring your door prize donation to the AABC registration desk at the conference. AABC/2015 Tel: Fax: aabc@birthcenters.org - 6

7 Sponsor / Exhibitor / Advertising Application Company/Organization: Mailing Address: City/State/Zip: Contact: Telephone: ( ) Title: Website: Sponsorship Opportunities $2,500 Gold Level $1,500 Silver Level $750 Bronze Level A LA CARTE SPONSORSHIPS $400 Morning Coffee Break in Exhibit Hall $600 Afternoon Coffee Break in Exhibit Hall $750 Water Bottles $3,000 Welcome Reception $4,000 Networking Breakfast Buffet $6,000 Networking Lunch Company Description for website sponsor page (50 words): Conference Exhibits (October 2-4, 2015) $595 Commercial Exhibit $495 Non-Profit, AABC Birth Center or Institutional Member Exhibit Name(s) for exhibitor badges: 1) 2) Location: Please indicate if you have a preferred location (i.e. against a wall or in center): Program Listing/Product Description (50 words): I have read and agree to the Exhibit Policies outlined in the exhibitor information. AABC expressly reserves the right to reject an application for any reason. Signature: Advertising Exhibitors save 10% on advertising CONFERENCE MANUAL ADVERTISING $200 Full Page Ad $125 Half Page Ad: Horizontal Vertical $75 Quarter Page Ad $180 Exhibitor Full Page Ad $112 Exhibitor Half Page Ad: Horizontal Vertical $67 Exhibitor Quarter Page Ad REGISTRATION BAG INSERT - Please send a sample or draft of your insert with your advertising application $175 Insert (flyer, sample or coupon) $225 Insert (catalog or magazine) $157 Exhibitor Insert (flyer, sample or coupon) $202 Exhibitor Insert (catalog or magazine) DOOR PRIZE DONATION Yes, I will contribute a door prize for the Exhibit Hall Drawing Please provide a brief description of your donation: Payment Method Enclosed is a check payable to AABC (Tax ID ) for $. Authorized Purchase Order # for $. Credit Card ( Visa MasterCard American Express) for $. Card # Expiration Date: Security Code: Billing Address: Zip: Signature: Return to: American Association of Birth Centers 3123 Gottschall Road Perkiomenville, PA Tel: aabc@birthcenters.org Tel: Fax: aabc@birthcenters.org - 7