ANNEXURE B DEPARTMENT OF DEFENCE APPLICATIONS : Department of Defence, Finance Management Division, DFSS, Career Management Section, Private Bag X 137, Pretoria, 0001 or hand-delivered to: Poynton building, 195 Bosman Street, Pretoria, where it must be placed in wooden post box number 5 at Reception. NOTE: (Please use reference number not Post number) CLOSING DATE : 21 February 2014 NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. Applicant must write the correct reference number and Centre of the post must be clearly indicated on the Z83 form. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will Photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s). Please be advised that the DOD is not under any obligation to fill a post after it has been advertised. OTHER POSTS POST 05/03 : ASSISTANT DIRECTOR (OPERATING BUDGET) REF NO: CFO 14/2/1 This post is advertised in the DOD and Broader Public Service. Please note that this is a re-advertisement, applicants who previously applied need not re-apply as their applications will be considered SALARY : R252 144 per annum CENTRE : Financial Management Division, Chief Directorate Budget Management, Directorate Budgeting, Erasmuskloof, Pretoria. REQUIREMENTS : B Degree/National Diploma in a Finance related field. A minimum of three years relevant experience as a Senior State Accountant. knowledge: composition, capabilities and limitations of various higher order user systems used in the Public Service. A thorough knowledge of the planning and budgeting processes and prescripts of government. A thorough knowledge of Standard Chart of Accounts and New Economic Reporting Format. working knowledge of financial management processes in the Public service. A working knowledge of strategic and planning processes in the Public Service. A working knowledge of different budgeting, forecasting and costing models and budgeting/ modelling techniques. A proven ability to write financial policy and Information Centre (IC) reports. A proven ability to give higher-level presentations. Skills: knowledge of software packages such as MS Word, Excel and Power Point. Be able to obtain security clearance. 5
DUTIES : Assist the Deputy Director Operating Budget (DD Opr Bud) to prepare, and maintain the budget policy, processes and procedures for the DOD. Maintain a complete and updated record of governmental budget policy, processes and procedures. Assist DD Opr bud in: formulation of annual operating budget guidelines for the department. Assist DD Bud with the formulation of annual guidelines wrt the preparation and submission of inputs for the Estimates of National Expenditure. Assist DD Bud with the calculation of provisional budget allocations for Top Level Budget Holders. Assist DD Bud with the preparation of budget documentation required for briefings and presentations to the Portfolio Committee of Parliament on Defence, Council on Defence, Plenary Defence Staff Council and Daily Defence Staff Council. Assist DD Bud in ensuring that the Budget is compiled in accordance with the prescripts of the Public Finance management Act, the treasury Regulations, the Treasury Guidelines on Preparing Budget Submissions and Departmental Budgeting Policy. Maintain the codes and budget sub- systems on FMS in consultation with DD Bud, DD Financial Systems and SITA. Ensure the opening and closing of budget subsystems on FMS. Ensure regular updates of the FMS budget information centre. Compile a Defence Estimate of Expenditure/Budget Submission. Compile and complete the Defence Database. Assist DD Bud with the evaluation of the budget estimates. Assist DD Bud with the compilation of of a Defence Chapter of the Estimates of national Expenditure. Assist DD Bud with the execution of the "First of April Shift" in conjunction with SITA. Support DD Bud in obtaining a Budget Vote. Assist DD Bud in compiling briefings to the Portfolio Committee of Parliament on Defence wrt the draft defence budget. Assist DD Bud in compiling briefings to the Medium Term Expenditure Committee (MTEC) wrt the draft defence budget. Assist DD Bud with the compilation and submission of the Defence Chapter to the Estimates of National Expenditure. Assist DD Bud with the management of assessment of personnel in the Budget Section. ENQUIRIES : Mr D.G. Fourie, tel: 012 355 5521 POST 05/04 : ASSISTANT DIRECTOR REF NO: CFO 14/2/2 This Post is advertised in the DOD and broader Public Service. SALARY : R252 144 per annum CENTRE : Finance Management Division, Directorate Financial Control Services, Sub- Directorate Losses, Claims & Legal Representation. Pretoria. REQUIREMENTS : B Degree/National Diploma. A minimum of five years experience in losses and claims environment. Knowledge: Sound knowledge of financial and legal processes. Skills: Ability to effectively and correctly interpret and apply policy and regulations. Analytical and innovative thinking ability, as well as problem solving ability. Ability to compile and draft effective reports. Well developed communication skills. Able to utilise MS Office, including MS Word and Excel. Personal Attributes: Loyal, strongly orientated towards teamwork and ability to operate independently. Receptive towards work related suggestions/ideas and decisive/persevering iro task finalisation. Ability and motivation to develop a network of shared understanding, norms and values of the organisational image. Added Advantage: Knowledge of the structures and functions within the Department of Defence (DOD) would be a strong recommendation. DUTIES : Identify legal questions wrt letters of demand and/or summonses according to regulations and prescribed procedures. Obtain information, including policy, statutes, documents and statements wrt the matter/case. Brief and instruct State Attorney on proposed handling of the matter/case. Determine the best course of action to be taken in the best interest of the state. Liaise, negotiate and arrange consultations with roll players for specialised inputs. Frequent inter-action with interest groups, experts, attorneys and council panel and assist State Attorney during litigation process and trial. Application of legal and procedural principals whereby civil claims are handled on behalf of the Minister of Defence. Analyse and interpret appropriate action. Study and update knowledge of Government policies relating to matters of litigation. Manage all personnel and materiel resorting under control of this post. ENQUIRIES : Ms M.P. Molefe Tel. (012) 392 2558/9 6
POST 05/05 : CHIEF ACCOUNTING CLERK REF NO: CFO 14/2/3 This post is advertised in the DOD and Broader Public Service. SALARY : R170 799 per annum CENTRE : Financial Management Division, Directorate Stores, and Services and Related Payments, Financial Accounting Service Centre, FASC Durban. REQUIREMENTS : A three year Degree/National Diploma with finance related subjects with a minimum of two years relevant experience or Grade 12 certificate with finance related subjects with a minimum of four years relevant experience. In possession of a valid driver's licence. Knowledge: Thorough knowledge of State Tender Board regulations, State contracts as well as the financial processes and core processes of the Department of Defence (DOD). Thorough knowledge of computer systems and programs utilised in the DOD, including PERSOL, Financial Management System (FMS), MS Word and Excel. Skills: Sound reasoning, mathematical and problem solving ability. Ability to understand and interpret financial policy, especially iro State contracts. Well developed verbal and written communication skills and able to compile effective reports. Personal attributes: Ability to function as part of a team, receptive to work related suggestions/ideas, decisive/persevering iro task finalisation and able to effectively function under pressure. Added advantages: The Financial Service Centre Management course (FASCMC) qualification or Regional Accounting Management course (RAMC) or DSSRP course qualification will be a strong recommendation. DUTIES : Timely payment of all invoices. Timely confirmation of all TELKOM and Freight Order accounts. Timely finalisation of all Central Advance System events and transactions. Successful monthly execution of Central Advance System cash counts. Quarterly confirmation of correctness of Face Value Document administration. Report investigates and follows up of all finance related irregularities. Manage the preparation of medical accounts as well as supplier accounts by verifying payment documents for anomalies verify payments on FMS and PERSOL, register and couple invoices for payment. Manage administration iro cash payments, advances purchases and PMG account deposits. Final approval of S&T claims for KZN Region. Manage/supervise all personnel who resort under the post ENQUIRIES : Ms D. McCosh Tel (031) 451 1143 POST 05/06 : SENIOR ACCOUNTING CLERK REF NO: CFO 14/2/4 This post is advertised in the DOD, broader Public Service and flyers. CENTRE : Finance Management Division, Directorate Stores, Supplier and Related Payments, Sub Directorate Medical Payments, Pretoria. finance related subjects with a minimum of two years relevant experience. Skills. Computer literate in MS Word and Excel Knowledge. Proven ability in understanding, interpret and correctly applying of financial policy and prescripts. Basic knowledge of Financial and Accounting processes. Knowledge of Medical accounts management, sound knowledge of the Public Finance Management Act and Treasury Regulation. Personal Attributes. Orientated towards teamwork and able to effectively communicate with other personnel, medical practitioners, South African National Defence Force (SANDF) members and Public Service Act Personnel (PSAP) personnel. Receptive to work related suggestions and ideas and persevering iro task finalisation. Hard working, loyal and dedicated. DUTIES : Timely payment of medical invoices. Utilising the Financial Management System (FMS) to correctly process payment: Ensure that the medical practitioner has a supplier code. Ensure that the account/invoice has not been paid before. Register medical accounts/invoices. Answer enquiries wrt payment of medical accounts/invoices. Do enquiries about the status of Face Value documents. Do enquiries on PERSOL wrt the medical details of SANDF members. Prepare accounts for payment. Strictly and correctly apply all policy prescripts and regulations wrt the payment of medical accounts. Assist in general office administration, filing, duplicating of documents, collecting and delivering documentation. 7
ENQUIRIES : Ms B. Lesejane Tel (012) 392 2823 POST 05/07 : SENIOR ACCOUNTING CLERK REF NO: CFO 14/2/5 This post is advertised in the DOD, broader Public Service and flyers. CENTRE : Finance Management Division, Directorate Stores, Supplier and Related Payments, Finance Accounting Satellite Office (FASO) Mtubatuba. finance related subjects with a minimum of two years relevant experience Knowledge. Knowledge of Financial Policy and Public Finance Management Act (PFMA). Knowledge of computer systems and programs utilised in the DOD, including MS Word and Excel. Skills. Sound reasoning, mathematical and problem solving ability. Ability to understand and interpret basic financial policy. Well developed verbal and written communication skills and able to compile effective reports. Personal Attributes. Ability to effectively function as part of a team, receptive to work-related suggestions/ideas, decisive and persevering iro task finalisation and able to effectively function under pressure. Being trustworthy, honest and loyal. Possession of a valid driver's licence would be an added advantage. DUTIES : Payout of cash advances and administration of claims on the Central Advance System (CAS). Timely finalisation of all CAS transactions. Safekeeping of Face Value documents. Safe keep all substantiating payment documents, files and data for audit purposes. Administrate the Paymaster General (PMG) account deposits accurately. Collecting of revenue at FASO level. Assisting management wrt administrative/accounting functions at the FASO. ENQUIRIES : Ms D. McCosh tel: (031) 451 1143 POST 05/08 : SENIOR ACCOUNTING CLERK, REF NO: CFO 14/2/6 This post is advertised in the DOD, broader Public Service and flyers. CENTRE : Financial Management Division, Chief Directorate Budget Management, Budget Management Office Joint Operations Division, Finance Management Office J Ops HQ, Regional Security, Blenny building, Dequaria, Pretoria. finance related subjects with a minimum of two years relevant experience. Ability of understanding, interpreting and correctly applying financial, budgetary, procurement and accounting policy and prescripts. Basic knowledge of the preparation of budgets, accounting process, office administration procedures, general financial management practices and supply chain management process. Computer literate in MS Word and MS Excel. Knowledge of the mainframe Financial Management System (FMS) would serve as a strong recommendation. Knowledge of the Public Finance Management Act (PFMA), Treasury Regulations (TR s) and Procurement Prescripts. Well-developed reasoning, organizing, problem solving, facilitating, report writing and accounting skills. Welldeveloped verbal and written communication skills. Good interpersonal relations. Honesty, integrity, hard working, ethical, intuitive thinking, decisive, perceptive, positive, creative, good team worker. Ability to effectively and efficiently communicate and liaise with clients and senior officials. Permanent RSA citizen with no criminal record. Being in possession of a valid RSA vehicle driver s license would be an added advantage. DUTIES : Participate in preparing and executing budget control duties as per PFMA, TR s, circulars and relevant Defence Instructions. Assist in implementing budget management policy and prescripts and in providing guidance to all budgeting responsibilities. Ensure proper preparation and safe-keeping of budget management documentation. Coordinate and execute the budget capturing process on the FMS. Evaluate and accept/reject requests for financial authority for expenditure. Assist the client in the costing process. Institute steps to correct a Pre-close Audit (PCA). Institute steps to control direct debit expenditure when it could lead to over expenditure. Provide budget control support. Assist in the Petty Cash requests process. Distribute financial and budgetary reports. Attending training and development opportunities. Assisting in routine office 8
administration and attending internal meetings and training sessions as and when required. ENQUIRIES : Mr WJ Botha (012) 355-3657/ 3815 POST 05/09 : SENIOR ACCOUNTING CLERK 2 POSTS These posts are advertise in the DOD, broader Public Service and flyers CENTRE : Chief Directorate Accounting, Directorate Stores, Services and Related Payments, Finance Accounting Service Centres (FASCs). FASC Hoedspruit - Ref No: CFO 14/2/7A FASC Waterkloof - Ref No: CFO 14/2/7B finance related subjects with a minimum of two years relevant experience. Proven ability in understanding, interpreting and correctly applying of financial policy and prescripts. Basic knowledge of financial and accounting processes. Basic knowledge of contract management or State Tender Board regulations and supply chain management process. Sound knowledge of the Public Finance Management Act and Treasury Regulations as well as knowledge of Financial Management Systems will serve as strong recommendation. Computer literate in MS Office software packages will serve as strong recommendation. Ability to effectively liaise and communicate with clients. Decisive and persevering iro task finalisation. Permanent RSA citizen with no criminal record. The possession of a valid driver's licence will be an advantage. Willing to be detached to Satellite Offices across geographical boundaries. The successful candidate will be required to complete all relevant courses. DUTIES : Scrutinise, verify, register and couple medical and supplier invoices for payment. Strictly apply policy, prescriptions and regulations. Detect and report on all irregularities. Safekeeping of payment and other accounting documentation for audit purposes. Utilise the Financial Management System (FMS) to regularly record all accounting transactions and do enquiries. Performing of cashier duties by paying out of cash advances, administering of claims on the Central Advance System and capturing of all related accounting transactions on the FMS. Recording, safekeeping and issuing of Face Value Documents (FVD) and updating the FVD System. Confirmation of TELKOM accounts. Administering of Paymaster General (PMG) account deposits and assisting with general administration and accounting functions at the FASC. ENQUIRIES : Ms C. Potgieter, tel: (012) 392-2893. POST 05/10 : SENOIR ACCOUNTING CLERK 2 POSTS These posts are advertised in the DOD, broader Public Service and flyers. CENTRE : Financial Division, Chief Directorate Budget Management, Budget Management Office SA Air Force, ETD Sys Gp Budg Off Air Force Gymnasium, Hoedspruit Ref No: CFO 14/2/8A SAAF College, Pretoria Ref No: CFO 14/2/8B finance related subjects with a minimum of two years relevant experience. Knowledge: Basic knowledge of the Budget process as well as the basic financial functions in the Public Service. Ability to understand and interpret basic financial policy and basic knowledge of Financial Policy and the Public Financial Management Act (PFMA). Skills: Well developed verbal and written communication skills, MS Word and Excel. Personal attributes: Sound reasoning, mathematical and problem solving ability and able to compile effective reports and statistics. Ability to effectively function as part of a team, receptive to workrelated suggestion/ideas, decesive/persevering iro task finalisation and able to function under pressure. Added advantage: Successful completion of Budget Management course. Being in the possession of valid driver s licence. Knowledge of computer system and programs utilised in the DOD as well as the Financial Management System (FMS). DUTIES : Assist the Budget Manager and Chief Accounting Clerk in collecting/obtaining relative financial, budgetary information to execute the budget management function. Assist in identifying potential cost saving opportunities in order to limit fruitless/unnecessary expenditure. Assist in arranging Budget Control Committee (BCC) meetings. Assist in preparing a variety of financial/budgetary reports and 9
statistics. Assist in preparing documents and software to be used by the Budget Manager during presentations. Maintain an effective internal filling system. Collecting/delivering budget related documentation from and to other directorates/sections. Assisting management wrt general administrative functions at the Budget Management Office. ENQUIRIES : Mr J.R Molekwa, tel: (012) 312-2209/ 1438 POST 05/11 : SENIOR ACCOUNTING CLERK REF NO: CFO 14/2/9 This post is advertised in the DOD, broader Public Service and flyers CENTRE : Financial Management Division, Chief Directorate Budget Management, Budget Management Office Joint Operations Division, Finance Management Office J Ops HQ, Blenny building, Dequaria, Pretoria finance related subjects with a minimum of two years relevant experience. Ability of understanding, interpreting and correctly applying Financial, Procurement, Accounting and Human Resource (HR) Management policy and prescripts. Basic knowledge of the Financial Management practices and supply chain Management process, Computer literate in MS Word and MS Excel. Knowledge of the Financial Management System (FMS) would serve as a strong recommendation. Knowledge of the Public Finance Management Act (PFMA), Treasury Regulations (TR s) and Procurement Prescripts. Well-developed reasoning, organising, problem solving, facilitating, report writing and accounting skills. Good interpersonal relations. Honesty, integrity, hard working, ethical, intuitive thinking, decisive, perceptive, positive, creative, good team worker. Ability to effectively and efficiently communicate and liaise with suppliers and clients. Permanent RSA citizen with no criminal record. Being in the possession of a valid RSA vehicle driver s license will serve as an added advantage. DUTIES : Distribute budget management policies and instructions. Assist in the administration of the Performance Assessment and Development process. Assisting, establishing and maintaining an internal mentorship program. Compile inputs for finance training. Attend training and development opportunities. Assist with preparations to receive new appointees in the section. Facilitate process to procure/ obtain equipment and resources by compiling list of requirements, initiating procurement process, obtaining authority to procure, receive equipment and capture in asset register. Coordinate performance assessment process for personnel in section. Assist in HR administration. Printing and distributing of management directives.assist in administrating internal grievance procedures. Administrate attendance registers. Keep record of and process applications for security clearances. Execute equipment maintenance process and process to dispose of /retire resources in the section. Managing the processing of documentation and files and maintaining an internal registry office. Maintaining an internal stationery store and keeping an office inventory. Making travel arrangements and arranging S&T. Taking of notes and drafting of minutes and agendas for meetings. Performing elementary personnel administration tasks. ENQUIRIES : Mr W.J. Botha Tel (012) 355-3657 or Ms MD Tseka 012 355 3080 POST 05/12 : SENIOR ACCOUNTING CLERK 2 POSTS REF NO: CFO 14/2/10 These posts are advertised in the DOD, Broader Public Service and flyers. CENTRE : Financial Management Division, Directorate Central Accounts Sub Directorate Accounts Control. Pretoria. REQUIREMENTS : A three year Degree/National Diploma or Grade 12 certificate with finance related subjects, with a minimum of two years relevant experience. Knowledge: MS Word and Excel. Skills. Reasoning, mathematical and problem solving ability. Good verbal and written communication skills. Ability to interpret and apply state prescripts i.e PFMA, Treasury Regulation, Departmental Frame Work Guide. Personal Attributes. Ability to effectively function as part of a team, receptive to work-related suggestions/ideas, decisive/persevering iro task and able to function under pressure. Able to work overtime finalisation when required to meet target dates. Conscientious and motivated towards departmental producing effective and correct work and aiming for zero defect. Added Advantage. Working 10
knowledge of Financial Management System, (FMS) PERSOL/PERSAL. Knowledge and/or previous experience of the compiling of Government financial statements and GRAP compliant financial statements will be a strong recommendation. DUTIES : Assist to compile financial statements, including notes, disclosure notes and annexures. Liaise and correspond with the Auditor General (AG), National Treasury and the Arms of Service in the Department of Defence (DOD) as and when instructed by supervisor/manager. Monitor and reconcile Main Ledger Accounts and suspense accounts in the Trial Balance. Assist to compile monthly financial reports (Vulindlela, Compliance Certificates, Suspense Accounts). Assist to arrange various meetings as and when required and act as a secretary for various meetings, typing of minutes and correspondence when required. Ensure that non-negotiable deadlines are met. Assist in co-ordinating processes in order to ensure effective, efficient and correct accounting in accordance with State prescripts. Collect/deliver documentation and files from/to other directorates/sections. ENQUIRIES : Ms C. Halvey, Tel (012) 392 2729 11