AND SELECTION IN NO.

Transcription

1 DIRECTORATE: RECRUITMENT AND SELECTION RECRUITMENT AND SELECTION ADDENDUM TO OFFICE BASED PUBLIC SERVICE VACANCY BULLETI IN NO. 1/2016 HEAD OFFICE

2 WESTERN CAPE EDUCATION DEPARTMENT (WCED) FOREWORD The WCED promotes and applies the principles of Employment Equity and is committed to effective and efficient service delivery. Persons with disabilities are welcome to apply and an indication in this regard on the application for employment form (Z 83), will be appreciated. Applicants with disabilities, that are short-listed, are requested to provide information on how the selection process can be adapted to suit their needs for purposes of reasonable accommodation. Kindly indicate disability status to facilitate the process. You are invited to become a member of a dynamic management team where your competencies and personal qualities can empower our schools, communities and fellow employees. 1. GENERAL INSTRUCTIONS: NB: PLEASE READ THE INSTRUCTIONS CAREFULLY BEFORE APPLYING: Applicants must complete an application form (Z 83) that must be duly completed with all the required information as requested on the form. The application form Z 83 must be signed and dated by the applicant to ensure that the application is a legitimate application. The application form Z83 is obtainable from the website of the WCED at or from any Public Service Department. The post number and/or name of the post applied for must be indicated on your application form. Applicants must submit a detailed up to date Curriculum Vitae (CV) containing, inter alia, a complete chronological record of training, experience, competencies and previous employment record as well as the names and telephone numbers of three persons willing to act as referees.

3 Applicants must submit certified copies of their original qualifications (degrees, diplomas, certificates etc.), valid driver s licence (if applicable) and ID document to be submitted with application forms. Certified copies of service certificates which indicate the exact dates of previous employment must be provided if these exact dates are not mentioned in their CV s. Applicants in possession of a foreign qualification must attach an evaluation certificate from the South African Qualifications Authority (SAQA) to their application forms. Non-RSA citizens/permanent resident permit holders must submit a copy of his/her Permanent Resident Permit with his/her application. Please note that a separate application must be submitted if you apply for more than one post. Kindly note that the aforementioned supporting documents will not be returned. Applications without a completed application form (Z83) and/or the requested documents/information will not be considered. 2. GENERAL INFORMATION: The appointment will be subject to a security clearance and the signing of an annual performance agreement. Furthermore, the appointment is subject to personnel suitability checks that include qualifications, previous employment, criminal records and credit verification as well as reference checking, as directed by the Department of Public Service and Administration. Candidates applying for posts on Salary Level 9 and higher will be subjected to a competency assessment before final decisions are made in respect of the filling of posts. 3. COMMUNICATION Communication will be limited to those applicants who have been short-listed. Applicants are respectfully informed that, if no notification of appointment is received within 3 months after the closing date, they should accept that their application(s) was/were unsuccessful. 4. SELECTION PROCESS It is expected of short-listed candidates to be available for selection interviews on a date, time and place determined by the WCED.

4 Candidates will be required to complete a work assignment. The WCED reserves the right not to make an appointment to any of the advertised posts. 5. FORWARDING ADDRESS FOR APPLICATIONS CAPE EDUCATION DEPARTMENT RECRUITMENT AND SELECTION CENTRE PRIVATE BAG X 9183 CAPE TOWN 8000 OR HAND DELIVER TO THE - WCED CLIENT SERVICES GRAND CENTRAL TOWERS, CAPE TOWN, 2 ND FLOOR AND PLACE IN THE POST BOX MARKED: PUBLIC SERVICE STAFF. Under no circumstances should applications be handed to employees of the WCED or any other person. Important note: Unidentified, late, , and/or fax applications will not be considered. 6. CLOSING DATE Closing date for applications: Friday, 4 March 2016 by 16:00. Applications will not be accepted after the closing time and date. It is the sole responsibility of the applicant to ensure that their application(s) reach the WCED by the closing date and time. Date of issue: 12 February 2016

5 Head Office Advert Post Title Directorate Number PS 31 State Accountant/ Internal Control Officer Internal Control (Various) PS 32 Administrative Officer (Bid Caller) One (1) post Procurement Management: SCM Operations PS 33 Administrative Officer: (Supply Chain Procurement Management: SCM Management) Operations PS 34 Administrative Officer (Bid Evaluation) One (1) post Procurement Management: SCM Operations PS 35 Administrative Officer (Payment Administrator) (1 Post) Procurement Operations Management: SCM

6 Post No.: PS 31 Post Title: State Accountant/ Internal Control Officer (Various) Directorate: Internal Control, Head Office, Cape Town Remuneration: R R per annum plus benefits (salary level 8) Requirements: Relevant recognised 3-year post matric qualification (Degree/National Diploma in Finance/ Public Management/ Supply Chain Management). Two years relevant work experience in an Accounting/ Internal control and governance environment. Valid Code B/EB driver s license. Duties (Key Result Areas/Outputs): Render an Assurance Service: Design and adjust templates and questionnaires to intensify compliance detection, perform post audits, ensure the safekeeping of batches, perform inspections at districts/directorates where necessary, submit monthly compliance reports and registers to supervisor, analyse trends to identify possible interventions/corrective measures, complete follow ups and performances of SCM Champions, maintain financial information and knowledge management, facilitate the responses on the latest audit/risk/fiu management outcomes. Ensure proper governance: Assist with the development of policies, procedures and processes pertaining to internal control, keep a library of updated pre-scripts, develop and review compliance tools, identify and determine the application of appropriate delegation and governance framework, Provide a fraud and Losses management service: Provide support with the management with fraud prevention in the department Competencies (knowledge/skills): Knowledge of Policy Development Knowledge of Budgeting processes Knowledge of financial norms and standards and the pre-scripts that governs it Knowledge of financial systems Knowledge of accounting, internal control and procurement processes and principles Knowledge of Internal Control tools and techniques Knowledge of financial risk management processes Extensive knowledge of Financial and Compliance management including the legislative framework that governs it.

7 Personal attributes: The ability to interpret and apply financial policies, procedures and prescripts. Planning and organisational skills; computer literacy (incl. MS Word & MS Excel); interpersonal relations; formulation and evaluation skills; conflict management; project management; research; problem solving; analytical thinking and presentation skills. Enquiries: Ms C Toolo at (021)

8 Post No; PS 32 Post Title: Administrative Officer (Bid Caller) One (1) post Directorate: Procurement Management: SCM Operations Centre: Head Office, Cape Town Remuneration: R R per annum plus benefits (salary level 8) Requirements: A relevant recognised 3-year qualification (Degree or National Diploma) plus at least 2-years practical experience in a purchasing/selling environment (dealing with purchasing and selling of goods/services through quotations or tenders); plus Valid Driving Licence. Key Performance Areas: Consult with end users regarding their specifications for needs recorded on the Procurement Plan; Compile bid specifications and a tentative time-line and submit same to the end user for sign-off and Specifications Committee for verification; draft bid documents in line with the relevant bid requirements; compile and submit memoranda to the Bid Committee and delegated official motivating the request to invite tenders; Advertise bids in the Government Tender Bulletin, e-procurement Portal and other approved media (where required); Assist with the receipt and opening of bids and issue letters of acceptance to successful bidders; Consult various databases in the execution of assigned tasks; Assist with the invitation of quotations through bidding documents using the Integrated Procurement Solution (IPS); compile Service Level Agreements in consultation with Legal Advisory Services and Contract Forms and facilitate the signing of same by service providers; Consult various databases in the execution of assigned tasks; Maintain various registers. Competencies: Knowledge of SCM Practices, processes and procedures, Preferential Procurement and financial legislation, Knowledge of Logis or similar transversal procurement systems and an electronic quotation system. Skills: Computer literacy in MS Word, Excel and Access; Good verbal and written communication skills; organisational and planning skills; report writing, problem solving and numeracy skills. Attributes: Ability to work within a team as well as independently whilst focussed on achieving targets; prioritize and organize work whilst functioning under pressure to handle high volumes and meet strict deadlines; disciplined, orderly, systematic; effective communication good interpersonal relationships. Enquiries: Mr RL Africa (021)

9 Post No: PS 33 Post Title: Administrative Officer: (Supply Chain Management) Directorate: Procurement Management SCM Operations Centre: Head Office, Cape Town Remuneration: R R per annum plus benefits (salary level 8) Requirements: A relevant recognised 3-year qualification (Degree or National Diploma) plus at least 2-years practical experience in a purchasing/selling environment and specifically dealing with contracts; plus Valid Driving Licence. Duties (KPAs): Issue letters of acceptance and Contract Forms to successful bidders; Compile Service Level Agreements in consultation with Legal Advisory Services and facilitate the signing of same by service providers; Compile memoranda to the Bid Committee and delegated officials regarding price adjustments and amendment, transfer, cessation, extension and termination of contracts; Investigate and remedy non-performance of contractors; Liaise with Legal Advisory Services regarding termination of contracts/restriction of suppliers in default; Maintain a register of poor performers and initiate the restriction procedures; Maintain the Commitment register; Maintain Lists of departmental and transversal contracts; Deal with enquiries from contractors / suppliers and arrange regular meetings; Assist with the payment of suppliers. Competencies: Skills: Attributes: Knowledge of SCM Practices, processes and procedures, Preferential Procurement and financial legislation, Knowledge of BAS/Logis or similar transversal procurement systems and an electronic system recording contracts and commitments. Computer literacy in MS Word, Excel and Access; Good verbal and written communication skills; organisational and planning skills; report writing, problem solving and numeracy skills. Ability to work within a team as well as independently whilst focussed on achieving targets; ability to prioritize and organize work whilst functioning under pressure to handle high volumes and meet strict deadlines; disciplined, orderly, systematic; effective communication and maintenance of good interpersonal relationships. Enquiries: Ms A Mancoba (021)

10 Post No: PS 34 Post Title: Administrative Officer (Bid Evaluation) One (1) post Directorate: Procurement Management: SCM Operations Centre: Head Office, Cape Town Remuneration: R R per annum plus benefits (salary level 8) Requirements: A relevant recognised 3-year qualification (Degree or National Diploma) plus at least 2-years practical experience in a purchasing/selling environment (dealing with purchasing and selling of goods/services through quotations or tenders); plus Valid Driving Licence. Duties (KPAs): Assist with the receipt and opening of bids; Issue letters of acceptance and Contract Forms to successful bidders and inform unsuccessful bidders and non-compliant bidders of the reasons for being unsuccessful or noncompliant; compile Service Level Agreements in consultation with Legal Advisory services and facilitate the signing of same by service providers; Consult various databases in the execution of assigned tasks; Evaluate bids/quotations received and determine capability and ability of recommended bidders; Verify bidder s declaration of interest; Compile memoranda to the Evaluation Committee, Quotation Committee, Bid Committee and delegated officials regarding the award, rejection or cancellation of offers received; Present recommendations at the Evaluation, Quotation and Bid Committee meetings; Competencies: Skills: Attributes: Knowledge of SCM Practices, processes and procedures, Preferential Procurement and financial legislation, Knowledge of Logis or similar transversal procurement systems and an electronic quotation system. Computer literacy in MS Word, Excel and Access; Good verbal and written communication skills; organisational and planning skills; report writing, problem solving and numeracy skills. Ability to work within a team as well as independently whilst focussed on achieving targets; ability to prioritize and organize work whilst functioning under pressure to handle high volumes and meet strict deadlines; disciplined, orderly, systematic; effective communication and maintenance of good interpersonal relationships. Enquiries: Ms K Mabuto (021)

11 Post No: PS 35 Post Title: Administrative Officer (Payment Administrator) (1 Post) Directorate: Procurement Management: SCM Operations Centre: Head Office, Cape Town Remuneration: R R per annum plus benefits (salary level 8) Requirements: A relevant recognised 3-year qualification (Degree or National Diploma) plus at least 2-years practical experience in a purchasing/selling environment (dealing receipt of and payment for goods/services); plus Valid Driving Licence. Additional: Knowledge and experience of LOGIS or BAS or similar transversal payment systems (certified copies of LOGIS or BAS or similar systems Certificates to be attached with application) Duties (KPAs): Verify payment vouchers, Process and pre-authorise payments on LOGIS/BAS in accordance with the applicable financial prescripts; Maintain a transit diary and follow-up deliveries with suppliers; Consult with end users regarding quantity and quality of goods and services and whether any penalties are to be imposed; Compile the entire payment package and submit complete vouchers internal control on a monthly basis; Deal with supplier enquiries with regard to payments and end user queries on deliveries; Initiate breach procedures against defaulting suppliers and maintain various registers; Assist with responses to formal and informal audit queries; Obtain bank details from suppliers and arrange registration on BAS / LOGIS; Reconcile statements by doing a monthly check of outstanding invoices as indicated on statements of account of suppliers. Assist with the compilation of Service Level Agreements in consultation with Legal Advisory Services, letters of acceptance and Contract Forms and Petty Cash. Competencies: Skills: Attributes: Knowledge of SCM Practices, processes and procedures, Preferential Procurement and financial legislation. Computer literacy in MS Word, Excel and Access; Good verbal and written communication skills; organisational and planning skills; report writing, problem solving and numeracy skills. Ability to work within a team as well as independently whilst focussed on achieving targets; ability to prioritize and organize work whilst functioning under pressure to handle high volumes and meet strict deadlines;

12 disciplined, orderly, systematic; effective communication and maintenance of good interpersonal relationships. Enquiries: Ms A Mancoba (021)

13 Z 83 (81/971431) G.P.-S. 81/97143 REPUBLIC OF SOUTH AFRICA APPLICATION FOR EMPLOYMENT WHAT IS THE PURPOSE OF THIS FORM To assist a government department in selecting a person for an advertised post. This form may be used to identify candidates to be interviewed. Since all applicants cannot be interviewed, you need to fill in this form completely, accurately and legibly. This will help to process your application fairly. WHO SHOULD COMPLETE THIS FORM Only persons wishing to apply for an advertised position in a government department. ADDITIONAL INFORMATION This form requires basic information. Candidates who are selected for interviews will be requested to furnish additional certified information that may be required to make a final selection. SPECIAL NOTES 1 All information will be treated with the strictest confidentiality and will not be disclosed or used for any other purpose than to assess the suitability of a person, except in so far as it may be required and permitted by law. Your personal details must correspond with the details in your ID or passport. 2 Passport number in the case of non-south Africans. 3 This information is required to enable the department to comply with the Employment Equity Act, This information will only be taken into account if it directly relates to the requirements of the position. 5 Applicants with substantial qualifications or work experience must attach a CV. A. THE ADVERTISED POST Position for which you are applying (as advertised) Reference number (as stated in the advert) B. PERSONAL INFORMATION (please ignore if you have attached a CV with ALL of the following information) 1 Surname First names Date of birth Identity number 2 C. HOW DO WE CONTACT YOU Department where the position was advertised Race 3 African White Coloured Indian Gender 3 Do you have a disability? 3 Are you a South African citizen? If no, what is your nationality? And do you have a valid work permit? Have you been convicted of a criminal offence or been dismissed from employment? 4 If your profession or occupation requires State or official registration, provide date and particulars of registration Preferred language for correspondence? Female Yes Yes Yes Yes Telephone number during office hours ( ) Preferred method for correspondence Correspondence contact details (in terms of above) If you are offered the position, when can you start OR how much notice must you serve with your current employer? Male Post Fax No No No No

14 D. LANGUAGE PROFICIENCY state good, fair, or poor Languages (specify) Speak Read Write E. QUALIFICATIONS 5 (please ignore if you have attached a CV with these details) Name of School/ Technical College Highest qualification obtained Year obtained Tertiary education (complete for each qualification you obtained) Name of institution Name of qualification Year obtained Current study (institution and qualification): F. WORK EXPERIENCE 5 (please ignore if you have attached a CV with these details) Employer (including current employer) Post held From To MM YY MM YY Reason for leaving If you were previously employed in the Public Service, indicate whether any condition exists that prevents your re-appointment. If yes, provide the name of the previous employing department Yes No G. REFERENCES (please ignore if you have attached a CV with these details) Name Relationship to you Tel. No. (office hours) DECLARATION I declare that all the information provided (including any attachments) is complete and correct to the best of my knowledge. I understand that any false information supplied could lead to my application being disqualified or my discharge if I am appointed. Signature: Date: