The Finance & Administration Manager will be responsible for the accounts, procurement and human resources functions in Ghana.

Transcription

1 Vacancy Announcements: and Finance & Administration Manager Alive & Kicking Ghana, Accra Alive & Kicking is an African social enterprise that manufactures sports balls (footballs, netballs, volleyballs) in Kenya and Zambia employing 150 staff and producing 70,000 balls a year for the local and export markets. Alive & Kicking s workshops are run as not for profit businesses and sustain themselves through sales revenue. Alive & Kicking is launching a new operation in Ghana and is seeking to fill two full time management positions based in Accra Finance & Administration Manager and. For more information and full job descriptions please go to Finance & Administration Manager The Finance & Administration Manager will be responsible for the accounts, procurement and human resources functions in Ghana. Qualifications: Minimum of three (3) years work experience in an accounting role Bachelors degree in Accounting/Finance CPA or ACCA Competencies: Highly detail oriented with strong leadership, planning and organising, analytical, evaluative and decision making skills and interpersonal sensitivity. The will be responsible for the production, stock and procurement functions in Ghana. Qualifications: Three to five (3 5) years experience at Production Supervisor or level in a well established manufacturing company Bachelors degree in engineering, supply chain management or related field Masters in related field (preferable) Competencies: self starter with excellent interpersonal and leadership skills, highly organised and detail orientated with strong commercial awareness. Both positions will report to the Country Director. Please apply by sending a CV [email protected] before Friday 7 th September Interviews will be conducted between 10 th and 20 th September with a likely start date of mid October. Please clearly state in your application the title of the position you are applying for. Candidates should only apply for one of the advertised positions. Only shortlisted candidates will be contacted.

2 Alive & Kicking - Ghana Finance & Administration Manager Job Description Job Title: Finance & Administration Manager Current Grade: B 1 Supv./Mgr. Title: Country Director Department: Finance Job Summary: To oversee the operation of the accounts, procurement and human resources functions of Alive & Kicking Ghana. Key Duties: Set up accounting, procurement and human resources management procedures. To ensure proper accounting processes as per set procedures using MYOB Accounts Package. Regularise and ensure compliance to set procedures in the procurement processes. Supervise the procurement of all raw materials. Ensure timely processing of salaries and benefits of organisational staff through the payroll. Ensure timely submission of PAYE, VAT and NHIL returns and/or any other statutory deductions as may be required. Enforce stock control processes and oversee their execution. Liaise with recruitment agencies as and when required in order to fill vacant positions. Prepare periodic ball costing for management Maintain a current monthly cash flow forecast, covering at least the following six months Confirm whether the company is solvent Pay payables and collect receivables within agreed terms Manage the Budget process and explain variances between actual and budget Record all financial transactions by maintaining accounting records, including all necessary supporting documentation, to a standard that meets the requirements of the Board s Governance programme, current Ghana regulations, A&K UK, and A&K Ghana s Auditors Maintain effective internal controls and up to date process/procedures documentation Record all purchases, production, sales, payroll and other transactions in the MYOB accounting package Provide accounts to UK office regarding ball donations and restricted funds Write an accurate and timely monthly financial report for the Country Manager and Directors of Alive and Kicking Ghana and UK Reconcile bank and supplier statements with MYOB accounting package and confirm all transactions are accurately recorded Deposit sales income into bank when required Manage and record petty cash usage throughout the month Provide the Country Director and the Board of Directors with financial accounts and annual financial statements Provide Auditors with all requested transaction documentation and explanations Occasional duties Compile daily and monthly reports as required. Carry out spot checks of items in stock to enforce set controls. Perform other duties as may be assigned by the supervisor. Support the to maintain accurate stock records Support the with the materials order processing Update the filing systems on regular basis. Check the monthly stock count and ensure the count is reconciled with MYOB and any variances explained 1

3 Position in the organisation: Country Director Finance and Administration Manager Accounts HR Procurement Stock Control Production The F&A Manager will liaise with production/workshop staff for administrative, procurement and HR purposes. Job Context: Identify the positions working conditions and operational requirements. This is an office based position where key duties will be carried out within the office premises. Supervisory Responsibilities: The Finance and Administration Manager will have no direct reports but will supervise the functions set out above. Related Job Experience/Qualifications: Minimum of three (3) years work experience in an accounting role. Educational Requirements: Bachelors degree in Accounting/Finance CPA or ACCA Competencies: Leadership Planning and organising Quality Orientation Commercial awareness Analytical, evaluative, decisive Interpersonal sensitivity Additional Information: Assist in other areas as required by the Country Director 2

4 Alive & Kicking - Ghana Job description Job Title: Current Grade: B 1 Supv./Mgr. Title: Country Director Department: Production Job Summary: The will be responsible for the production, stock and procurement functions in Ghana. He/she will ensure the efficient production of Alive & Kicking s balls and that they are made to the highest standards of workmanship in an organized, safe and healthy environment. Key Duties: Design, document and implement a production process that covers Interpretation of clients requirements Ball printing Ball manufacture Quality Control Finishing & Packaging Storage & Dispatch Stock control Tasks will include: Maintain effective internal controls and up to date process/procedures documentation for production process In conjunction with the Finance & Administration Manager, ensure sufficient supply of raw materials including panel sets, bladders and all printing and stitching consumables sourced either within or outside of Ghana Manage the printing department s work. This will involve making sure that panels are ready for stitchers and that all panels are printed to a high standard. Reduce production costs where possible Develop new and improve upon existing product lines and share best practice with other Alive & Kicking operations. Meet agreed production targets In conjunction with the Finance & Admin Manager, ensure sufficiency and capability of production personnel and handle the process for hiring new production personnel as and when required. Operate to functional and ethical standards at least meeting those set out by A&K UK Prepare production forecasts, covering at least the following six months Circulate daily production figures Maintain accurate monthly stock check and production figures and records Write an accurate and timely monthly production report for the Country Manager and Directors of Alive and Kicking Ghana and UK Occasional duties Carry out spot checks of items in stock to enforce set controls. Perform other duties as may be assigned by the Country Director. Support the Finance & Administration Manager with HR work Check the monthly stock count and ensure the count is reconciled with MYOB accounts package and explain any variance 1

5 Position in the organisation: Country Director Finance and Administration Manager Accounts HR Procurement Stock Control Production The will liaise with the F&A Manager, on procurement of raw materials. Job Context: This is an office based position where key duties will be carried out within the office premises. Supervisory Responsibilities: The shall take managerial responsibility for all production and stock control staff approximately 15 at the commencement of production, rising to 50 at the end of year one. Related Job Experience/Qualifications: Minimum of three (3) to five (5) years work experience in a Production Supervisor or level role in a well-established manufacturing company. Previous experience in the leather industry preferred but not essential Valid driving license (preferred) Educational Requirements: Bachelors degree in Engineering or supply chain management Masters preferred Competencies: Entrepreneurial self-starter Interpersonal sensitivity Quality and detail oriented Strong numerate, written and verbal communication skills Effective leadership and people management skills Resourceful and dependable Good planning and organisational capabilities Commercial awareness Analytical, evaluative and decisive Contacts: Alive & Kicking Kenya and other key importers Clients to ensure production requirements are met Additional Information: Assist in other areas as required by the Country Director 2