UNCLAIMED FINANCIAL ASSETS AUTHORITY (UFAA) CAREER OPPORTUNITES

Transcription

1 UNCLAIMED FINANCIAL ASSETS AUTHORITY (UFAA) CAREER OPPORTUNITES The Unclaimed Financial Assets Authority (UFAA) is a State Corporation established under the National Treasury pursuant to the Unclaimed Financial Assets Act No. 40 of The primary mandate of the Authority is to obtain unclaimed financial assets from the holders of such assets on behalf of the Government, safeguard and re-unite the assets with their rightful owners. UFAA invites applications from suitably qualified and experienced persons to fill the following positions: MANAGER, AUDIT & RISK - Job Ref: UFAA/01/2015 Reporting to the Board Audit Committee functionally and administratively to the CEO, s/he will be responsible for: Ensuring the integrity of the Authority assets, quality of management decisions and mitigation of fraud and risk through the existence of appropriate internal controls and systems Developing and reviewing internal audit manual and enforcing compliance with acceptable standards Developing and implementing internal audit strategies and operating plans that reflect the long term corporate goals and priorities established by the Authority Working closely with external auditors on time frames for the annual statutory audits, preaudits activities, and the implementation of audit recommendation Carrying out risk assessment and internal audits on computers and other operating systems to ensure reliability of financial and operating information, and advising the Board and management on corrective action (Note: This position is on a contract of four (4) years renewable subject to performance)

2 Bachelor s degree in Accounting, Business Administration (Accounting Option), Commerce, Finance or any other related field from a university recognized by the Commission for University Education Masters Degree in Accounting, Business Administration, Commerce, Finance, Management or any other relevant field Certified Internal Auditor (CIA) or Certified Public Accountant (CPA) K or Certified Information Systems Auditor (CISA) and Membership to a professional body At least 7 years of progressively responsible management experience in Auditing, 3 of which must be at senior management level Proven experience in undertaking internal audits of organisations MANAGER, FINANCE AND ACCOUNTING Job Ref: UFAA/02/2015 Reporting to the Chief Executive Officer, s/he will be responsible for:- Coordinating financial functions of the Authority and ensuring compliance with financial standards and regulations for operational excellence of the Authority Coordinating the budget formulation, preparation, execution, accounting and reporting Ensuring appropriate and adequate financial management policies and information systems are in place Advising the Authority on all accounting and financial matters Designing and developing the Authority s accounting and financial systems (Note: This position is on a contract of four (4) years renewable subject to performance) Bachelor s degree in Accounting, Business or Finance from a University recognized by the Commission for University Education Masters degree in Accounting, Business, Finance, Management or any other relevant field CPA (K)/ ACCA holder and Membership to a relevant professional body Competence with computerized accounting packages Minimum of 7 years relevant professional experience, 3 of which must be at senior management position Knowledge of and/or experience in government/ public sector financial systems will be an added advantage

3 SENIOR AUDITOR, UNCLAIMED FINANCIAL ASSETS (CLAIMS) -Job Ref: UFAA/03/2015 Reporting to the Manager, Unclaimed Financial Assets, the Senior Auditor (Claims), will be responsible for facilitating the return of unclaimed financial assets to the rightful owners as may be surrendered to the Authority by the holders. Specifically, he/she will be:- Coordinating activities of the unclaimed financial assets claims office Coordinating search for owners of unclaimed financial assets, or of deceased individuals leaving no known heirs Providing appropriate information to claimants on assets held by the Authority Receiving and directing processing of claims, according to results of investigation or other evidence of ownership Preparing unclaimed financial assets claims annual reports Supervising, mentoring, and developing staff under him/her. Bachelor's degree in Accounting/ Auditing from a university recognized by the Commission of University Education At least 4 years of Financial auditing Unclaimed property Knowledge/experience with auditing, compliance, process reviews or development of claims policies and procedures will be an added advantage. CPA(K); Ability to develop business and foster client relationships Excellent writing, communication, and research skills Membership to a relevant professional body SENIOR AUDITOR, UNCLAIMED FINANCIAL ASSET (HOLDER) -Job Ref: UFAA/04/2015 Reporting to the Manager, Unclaimed Financial Assets, the Senior Auditor (Holder), will be responsible forprotecting the interests and property rights of the beneficiary unclaimed financial

4 assets. He/she will promote and strengthen the unclaimed financial assets administration in order to enhance the return of such unclaimed financial assets to the rightful owners and provide a forum for the open exchange of information. Specifically, s/he will be:- Assisting holders of unclaimed financial assets with matters including compliance, annual reporting, developing policies and procedures, and consulting, Auditing holders of unclaimed financial assets, which includes discussion with holders auditors and reviewing their requests and assessments. Reviewing unclaimed financial asset compliance processes for holders. Assisting audit teams with review and analysis of unclaimed financial assets Researching and drafting technical memoranda regarding unclaimed assets compliance rules Advising the holders of unclaimed financial assets on the processes to be followed in making deposits into the Trust Fund and arranging for auctions, depending upon nature of the unclaimed financial asset. Receiving and the holders information submitted to the Authority, Managing unclaimed financial assets submitted to the Authority. Ensuring qualifying holders of unclaimed financial assets surrender them to the Authority Assuming custody, rights of unclaimed financial assets holder Assisting with identifying categories of potential unclaimed financial assets and the potential holders. Assisting with Formulation and implementation of unclaimed financial assets policies and procedures. Preparing unclaimed financial assets periodic and annual reports Supervising, mentoring, and developing staff under him/her. Bachelor's degree in Accounting/ Auditing from a university recognized by the Commission of University Education At least 4 years of experience in financial audit Knowledge of unclaimed property, experience with audit, insurance, compliance, process reviews, development of custody policies and procedures will be an added advantage CPA(K); Ability to develop business and foster client relationships Excellent communication skills

5 Membership to a relevant professional body SENIOR CORPORATE COMMUNICATIONS OFFICER- Job Ref: UFAA/05/2015 Reporting to the Chief Executive Officer, Manager, the Senior Corporate Communications Officer, will be responsible for ensuring that UFAA achieves its business objectives internally and externally, building the Authority s impact and reputation and ensuring its future success. The post holder will head UFAA s communications function. The role requires a strategic thinker with the ability to be hands-on and results-orientated, with proven leadership and successful management experience, able to manage complex projects and stakeholder relationships. Specifically, he/she will be:- Initiating, managing and delivering a corporate communications strategy to develop the Authority s reputation, brand and relationships, ensuring that there is a clear identity and goodwill and understanding amongst the various stakeholder groups and public. Developing and ensuring the strategic management of stakeholder relationships and strategies covering the Government, Parliament, professional bodies, all stakeholders, public and the media. Providing a strategic advisory communications function to the Chief Executive Officer, members of Board and Management supporting them in their roles as ambassadors for the Authority. Accountable for reputation management for the Authority; identifying and prioritizing emerging issues and handling in a timely manner. Cultivating a network of strong and lasting partnerships with stakeholders in all the relevant sectors and ensure continuing support to the Authority s mission and strategic objectives Responding to a wide range of consultations and reports within the context of the policy of the Authority, its aims and objectives Contributing to the delivery of the Boards communication responsibilities and objectives. Establishing effective communication relationships (internal and external) Formulating and implementing communications policy with other related key organisations Representing the Authority at meetings, conferences and workshops and other forums to promote and articulate issues relevant to the mandate of the Authority

6 Cultivating a network of strong and lasting partnerships with stakeholders in all the relevant sectors and ensure continuing support to the Authority s mission and strategic objectives Responding to enquiries from the public, media and other organisations Arranging interviews with journalists, prepare and distribute media releases, and liaise with and make statements to the media Writing, editing and arranging production of newsletters, in-house magazines, pamphlets and brochures Writing speeches, preparing visual aids and making public presentations and organizing special events such as open days, visits, exhibitions and functions DESIRED COMPETENCIES Technical: Strong intellectual skills, track record of innovative thinking, analysis and practical activity. Management experience in a complex organization, experience of organizational change. Proven ability in communications and stakeholder relations. Knowledge of government policy, processes and procedures will be an added advantage. Capable of innovating and developing business growth and quality improvement. Creativity and a flair for new initiatives. Experience of delivering complex communication. Comfortable presenting content to a range of audiences, including policymakers,academics, public and the media. Skilled at networking and network-building; a strong commitment to partnership-working. An open and participative style with excellent leadership and communication skills Resilient and able to work under pressure. An in-depth understanding of UFAA mandate, with the ability to respond to the changing assets management environment together with education and training knowledge. Bachelors degree in communications, business strategy and/or project management or related field from a university recognized by the Commission for University Education. Master s degree in business administration (MBA), Law or any other related field will be an added advantage.

7 Evidence of continuous professional development. Over four (4) years experience gained in corporate communication in a senior position. Membership to a relevant professional body SENIOR STRATEGY/ PLANNING OFFICER - Job Ref: UFAA/06/2015 Reporting to the Chief Executive Officer, the Senior Strategy/ Planning Officer will be responsible forproviding strategies for current and future growth of an organization by suggesting changes or improvements to current business plans, policies and procedures. Specifically, he/she will be:- Preparing the organizational performance contract Justifying and providing evidence on behalf of the Authority the results of the organizational performance during evaluation Preparing performance contracts for departmental heads Monitoring and evaluating departmental performance Providing expertise by assisting in the formulation, development, and implementation of strategies and policies that will enable the Authority achieve its objectives. He/she will ensure the continued growth and success of the Authority through strategically designing the organization to accomplish its strategic plan. Creating the strategic culture necessary for the organization to accomplish its strategic objectives Developing overall strategic intent for the organization and business modeling in line with relevant government policies and communicating to functional units Providing support and expertise to all management, assisting them in establishing all set goals, objectives, policies, and procedures for all the organic functions of the Authority. Playing a leadership function in charting the Authority s course in business development and new business ventures. Helping the Management Team to fully understand and achieve the goals set in the Authority s strategic plan and performance goals. Implementing management controls and reporting procedures to ensure that the management team has up to date situational awareness of all core issues and operating data pertinent to sound decision making. Ensuring that the operational policies and procedures of the Authority provide for legal and ethical compliance with all regulations, laws and good operating practices.

8 Suggesting changes for the organization by providing comprehensive reports regarding improvements or changes needed to achieve current and future goals. This can include suggesting additional funding for specific business units, or restructuring of the organization. Producing policy direction reports and initiatives required in the establishment and management of the strategic reunification processes, including planning, governance and performance management. Bachelors Degree in Economics, Finance, Accounting, Business or any other related discipline from a university recognized by the Commission for University Education. Master s degree in Business Administration (MBA),or any other related field will be an added advantage. At least 4 years work experience in the Strategic Management. Working knowledge of good management as well as good judgment to plan and accomplish strategic goals. Membership to a relevant professional body SENIOR SECRETARY/PERSONAL ASSISTANT-Job Ref: UFAA/07/2015 Reporting to the Chief Executive Officer, the Senior Secretary/ Personal Assistant will be responsible for providing an efficient and responsive administrative, organizational, and logistical service to the CEO, helping to manage and prioritize time. Specifically, he/she will be:- Providing support to the Chief Executive, Directors and management team. Managing and maintaining the CEO s diary. Providing full secretarial assistance to the management team and to ensure a high level of service is maintained. Filtering s, highlight urgent correspondence Responding to s as much as possible, dealing with appointments,

9 Ensuring busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. Conducting weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests. Ensuring the CEO is fully briefed on, or prepared for, any engagements s/he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO. Preparing correspondence on behalf of the CEO, including the drafting of general replies. Communicating and handling incoming and outgoing electronic communications on behalf of the CEO Responsible for managing calendars, interaction with both internal and external executives, as well as consultants, to coordinate a variety of complex executive meetings. Arranging travel reservations and schedules for management, as needed. Welcoming and receiving office guests Ensuring security of office records, documents and equipment; including classified materials and operating office equipment..organizing conference and meeting room bookings coordinating meetings and organizing catering Management of office protocol; managing of office petty cash; handling telephone calls and appointments A Bachelor s degree in relevant field of work Business, Accounting, Finance, Communications, Computer Science At least 4 years of professional experience as an Administrative Assistant or Executive Assistant to the CEO of a fast growing organisation; Good communications skills written, spoken, unspoken, and interpersonal Excellent organizational skills including the ability to multi-task; precise attention to detail problem solving skills, crisis management skills and a desire to work in a dynamic environment; An analytical mind with a demonstrated ability to make data-driven decisions; Significant experience and proficiency in modern software applications such as Word, Excel, PowerPoint Integrity, honesty, sensitivity, discretion and unquestionable ability to maintain confidentiality;

10 ACCOUNTANT/FINANCE OFFICER-Job Ref: UFAA/08/2015 Reporting to the Senior Accountant, the Accountant, will be responsible for: Preparing payment vouchers in accordance with the laid down rules and regulations; General accounting work involving book-keeping and routine accounting entries; Controlling and Maintaining all Ledgers and Cash Books Providing comprehensive efficient banking services ensuring robust internal controls and up to date systems. Timely and accurate preparation of financial reports and statements. Monitoring utilization of budgeted/disbursed funds. Controlling and maintaining staff imprest and advance records. Timely payments to suppliers and staff. Receipting, banking, accounting and reconciliation of revenue collected. Filing of returns such as PAYE, VAT, NSSF, and NHIF. Maintaining payment voucher registers Bachelor s degree in Commerce, Business (Accounting/ Finance) from a university recognized by the Commission of University Education. CPA III (K) At least 3 years relevant work experience Membership to a relevant professional body

11 PROCUREMENT ASSISTANT-Job Ref: UFAA/09/2015 Reporting to the Procurement Officer, the Procurement Assistant will be responsible for: Ensuring timely, efficient and effective procurement of goods, services and works; Preparing requisitions for quotations or tenders to prequalified suppliers or the public; Establishing in co-ordination with the relevant department and end-users, quality specifications of goods and services required by the Corporation; Carrying out designated checks on quality and security aspects of procurement; Ensuring equitable and fair distribution of Requests For Proposals to all prequalified suppliers; Reviewing the supply chain to ensure it is efficient and effective; Managing the annual supplier pre-qualification exercise; Overseeing the receipt of all tender applications, ensure they are in safe custody, compile and prepare Tender Committee papers; Supervising purchases, stores management and inspection and issues of goods; and Providing an effective secretariat to the Tender Committee. Ensuring filling of returns with PPOA on timely basis. Issuing and receiving stores; Enforcing government procurement regulations, systems and procedures; Preparing and maintaining record of supplies Initiating stock control and assisting in stock taking and reconciliation; Assisting in the preparation of annual procurement plans and Supply Chain Management reports. A Bachelors degree in Business, Economics, Procurement and supply chain management or comparable qualification from a university recognized by the Commission for University Education Higher Diploma in Purchasing and Supplies Management

12 Demonstrated knowledge and experience in procurement and management At least 3 years relevant work experience Membership to a relevant professional body SENIOR DRIVER- Job Ref: UFAA/10/2015 Reporting to the Manager, Administration and HR, the senior driver, will be responsible for: Driving allocated vehicles as authorized; Maintaining the work tickets for vehicles assigned; Ensuring that the vehicle is in good working condition; Maintaining vehicles in presentable and clean state Ascertaining the serviceability of assigned vehicle Ensuring security and safety for the vehicle on and off the road; Ensuring security and safety of vehicle and passengers and/ or goods therein. Minimum of KCSE grade C +Plus or its equivalent A valid driving license free from any current endorsement(s) for class(is) of vehicle(s) an officer is required to drive; Passed Occupational Trade Test I for Drivers Attended a First-Aid Certificate Course lasting not less than one (1) week at St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT), or any other recognized Institution; Attended a Refresher Course for drivers lasting not less than one(1) week within three(3) years at Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution; Defensive Driving Certificate from Automobile Association(AA) of Kenya or its equivalent qualification from a recognized institution; At least 3 years driving experience in a busy organization and passed suitability Test for Drivers Grade III;

13 Any other relevant training in motor vehicle servicing and road safety will be an added advantage. Be in possession of a valid certificate of good conduct from the Kenya Police Demonstrated outstanding professional competence in work performance and results RECEPTIONIST/ TELEPHONE OPERATOR- Job Ref: UFAA/11/2015 Reporting to the Manager, Administration and HR, the Receptionist, will be responsible forattending to visitors and dealing with inquiries on the phone and face to face, supplying information regarding the Authority to the general public, clients and customers. Specifically, s/he will be: Answering telephone calls Taking and relaying messages Providing information to callers Directing clients to the right offices for assistance. Dealing with queries from the public and customers Ensuring knowledge of staff movements in and out of organization Monitoring visitor access and maintaining security awareness Providing general administrative and clerical support Preparing correspondence and documents Receiving and sorting mail and deliveries Scheduling appointments Controlling inventory relevant to reception area Tidying and maintaining the reception area Kenya Certificate of Secondary Education (KCSE) mean grade C+ Plus or its approved equivalent; A certificate in relevant field; and

14 A Certificate in computer applications skills from a recognized institution. Knowledge of administrative and clerical procedures knowledge of computers knowledge of customer service principles and practices Keyboard skills Ability to operate a switchboard KEY COMPETENCIES Verbal and written communication skills Professional personal presentation Customer service orientation Information management Organizing and planning skills Attention to detail Initiative Reliability TERMS AND CONDITIONS Successful candidates for the above positions will be offered a competitive remuneration package. Appointments will be on Contract terms for position 1 & 2 and permanent terms for positions 3-11 subject to satisfactory performance. All applicants should attach the following documents with their applications: clearance certificates from Kenya Revenue Authority, Higher Education Loans Board, Credit Reference Bureau, Ethics and Anti-Corruption Commission, and a certificate of good conduct from the Criminal Investigations Departments. APPLICATION PROCESS If you possess the above qualifications, please write quoting the job reference and title on both thecover letter and envelope accompanied by up-to-date curriculum vitae, indicating your current remuneration and other benefits, academic and professional qualifications, work experience, your and telephone contacts. Your curriculum vitae should indicate names, phone numbers, postal and addresses of two (2) referees who are familiar with your previous academic/work

15 experience. Please attach copies of your educational, professional certificates, identity card or passport. The applications should either be sent by post, , or hand delivered to the Authority s offices located at Pacis Centre, Westland- off Waiyaki way, 2 nd Floor,to be received on or before 2 nd April, 2015, addressed to: Chief Executive Officer Unclaimed Financial Assets Authority P.O. Box Nairobi careers@ufaa.go.ke UFAA is an Equal Opportunity Employer Women and Persons with Disability are encouraged to apply. Canvassing of any form will lead to automatic disqualification. Only shortlisted applicants will be contacted