support & exhibition prospectus

Transcription

1 support & exhibition prospectus

2 Dear Colleagues, The World Federation for NeuroRehabilitation invites you to Philadelphia for the 9th World Congress of NeuroRehabilitation, which will be held at the Marriott Hotel and Philadelphia Convention Center, May 10-13, Philadelphia is the cradle of American democracy and was the original capital of the US. It is of course well known for its historical tourist attractions and colonial architecture. But Philadelphia also is the site of many medical and scientific firsts in the USA, including the first: Incorporated Hospital Children s Hospital Medical Society Scientific Society Neurological Society Secular College University Medical School Law School Medical Book Neurologist Public School Public Park Public Library Academy of Art Zoo Botanical Garden Many others Philadelphia is a major center of the pharmaceutical industry, and there are probably more medical schools per capita in the Philadelphia metropolitan area than anywhere else on earth (Cooper Medical School of Rowan University, Drexel University Medical College, Jefferson Medical College, Philadelphia College of Osteopathic Medicine, Temple University School of Medicine, University of Medicine and Dentistry of New Jersey, University of Pennsylvania School of Medicine). The area also is a major locus of rehabilitation hospitals and clinics. These institutional scientific resources, and the enormous well of scientific talent they support, will enrich your WCNR2016 experience, and make Philadelphia a great place to hold the first ever WCNR in the United States. I look forward to seeing you welcoming you to WCNR 2016, here in Philadelphia. Sincerely, Michael E. Selzer, MD, PhD COMMITTEES WFNR Presidium 1. Stephanie Clarke, MD President 2. Leonard Li, MD President Elect 3. Volker Hoemberg, MD Secretary General and Chair of the Program Committee 4. Michael Barnes, MD Treasurer 5. Michael Selzer, MD, PhD Immediate Past President 6. Tracey Mole Executive Director, Ex Officio LOCAL ORGANIZING COMMITTEE Executive Committee of ASNR 1. Krish Sathian, MD, PhD President 2. George Wittenberg, MD, PhD Vice President 3. Albert Lo, MD, PhD Chair of the Program Committee 4. Carolee Winstein, PhD, PT, FAPTA Treasurer/Secretary 5. Anna Barrett, MD Immediate Past President 6. Shannon Wild Executive Director, Ex Officio 2

3 ABOUT WFNR The World Federation for NeuroRehabilitation (WFNR) is a multidisciplinary organization open to any professional with an interest in Neurological rehabilitation. The organization exists to act as a forum of communication between those with an interest in the subject. WFNR aims are: The World Federation for NeuroRehabilitation has formed a Research and Education Foundation. The WFNR is a dynamic and growing organization and the Foundation will focus on the organization s mission to support the future of NeuroRehabilitation throughout the world. It will provide research fellowships to young investigators and promote and support educational initiatives in developing countries. The WFNR has formed a `Flying Faculty of members willing and able to teach on educational programs throughout the world. The WFNR receives many requests for assistance with NeuroRehabilitation training and the `Flying Faculty enables the taken place in the Philippines, Mongolia, Russia, Thailand and Argentina with more planned for Korea, India and Belarus. PREVIOUS CONGRESSES 1996 Newcastle, United Kingdom 750 participants 1999 Toronto, Canada 600 participants 2002 Venice, Italy 1,500 participants 2006 Hong Kong, China 1,400 participants 2008 Brasilia, Brazil 1,000 participants 2010 Vienna, Austria 1,750 participants ABOUT THE CONGRESS VENUE: Philadelphia Marriott and Philadelphia Convention Center, Philadelphia, Pennsylvania, USA Philadelphia is known as a City of Firsts. From the invention of the lightning rod to the new high-tech Smart Grid energy recycling program on public transportation, it has always been a center for innovation. The city is rich in both history and in modern ideas. The newly expanded Pennsylvania Convention Center offers one million square feet of saleable space and the largest ballroom on the East Coast. The Convention Center also connects visitors to Philadelphia s Avenue of the Arts and the museums along the Benjamin Franklin Parkway. Again, the mix of tradition and technology makes Philadelphia the perfect destination for groups to explore whether for business, pleasure or both! LIABILITY The Organizing Committees and/or Congress Organizers shall not be held liable for personal accidents or losses or damage to private property of registered delegates of the Conference. Delegates should make their own arrangements with respect to personal insurance. Sponsorship and Exhibition Sales Mrs. Maya Ravinsky WCNR 2016 Tel: Fax: [email protected] 2012 Melbourne, Australia 1,800 participants 2014 Istanbul, Turkey 1,428 participants 2016 Philadelphia, PA, USA Expected number of attendees: 2,000 participants 3

4 wcnr 2014 supporters WCNR 2014 EXHIBITORS 4

5 PRELIMINARY LIST OF TOPICS Neuromodulation Stroke Traumatic Brain Injury Spinal Cord Injury Multiple Sclerosis Movement Disorders Parkinson s Disease Spasticity Neglect Cognitive Rehabilitation Pharmacotherapy in NeuroRehabilitation Gene Therapy Management of Pain in NeuroRehabilitation Management of Epilepsy Long Term Anticoagulation: Which drug to choose? Cardiovascular Problems in NeuroRehabilitation Neurogenic Bladder and Bowel Management Robotics TeleRehabilitation Virtual Reality and Associated Technologies Outcome Measurement ICF in NeuroRehabilitation Pediatric NeuroRehabilitation NeuroRehabilitation in less developed Countries 5

6 support OPPORTUNITIES support Opportunities Supporters will be given a category status according to the total amount of support (symposia, advertisements, etc.) booked. The amount of an exhibition area reservation is not to be included in the calculation of the sponsorship. Status will be allocated as follows: PLATINUM SUPPORTER for a contribution over $ 100,000 GOLD SUPPORTER for a contribution over $ 75,000 SILVER SUPPORTER for a contribution over $ 50,000 BRONZE SUPPORTER for contribution over $ 25,000 Benefits Platinum Supporter Gold Supporter Silver Supporter Bronze Supporter Supporter may prepare posters to promote the Satellite Symposia and display these at the Commercial Areas at the Congress venue Full Registrations Exhibitor Badges (in addition to the ones supplied with the exhibition space) 6 4 Advanced Delegates List (name, institution and country only) on spreadsheet in excel format (one month prior to the Conference) for one time use for the purpose of sending Satellite Symposia invitations Final List of Delegates, including contact details* on spreadsheet in excel format (after the Congress) The right to use the Congress logo (subject to approval of Scientific Committee) Acknowledgement on Supporters Board on-site and in the Supporters List in the Program*** *Participants who have agreed to have their contacts forwarded to others. **All Acknowledgments and Advertisements are subject to receipt by publishing date *** the amount of an exhibition area reservation only is not to be included in the calculation of the support Categories. All supporters will receive the following benefits: Supporter s logo with hyperlink on Congress website Acknowledgement on Supporters Board on-site Acknowledgement in the Supporters List in the Final Program (subject to receipt by publishing date) Special Requests Tailored packages can be arranged to suit your objectives. Please feel free to contact the Support and Exhibition Sales Department to discuss your needs (Contact information provided in the General Information section). 6

7 support ITEMS PLENARY SATELLITE SYMPOSIUM $ 40,000 (+VAT) Support of a Congress Symposium in a Plenary Hall, up to 90 minutes, Program subject to the approval of the Congress Scientific Committee. Includes: hall rental, standard audio/visual equipment, display table Permission to use the phrase: Official Satellite Symposium of the 9th World Congress for NeuroRehabilitation Inclusion of Supporter s Symposium invitation in the participants Congress bags* (printed by the Supporter) Symposia Program and abstract will be included in the Final Program (subject to receipt by publishing deadline) Speakers will be invited by the Supporter. Travel costs, accommodation and registration fees of the speakers will be covered by the Supporter. PARALLEL SATELLITE SYMPOSIUM $ 35,000 (+VAT) Support of an Official Satellite Symposium in a Parallel Hall, up to 60 minutes, Program subject to the approval of the Congress Scientific Committee. Includes: hall rental, standard audio/visual equipment, display table Permission to use the phrase Official Satellite Symposium of the 9th World Congress for NeuroRehabilitation Inclusion of Supporter s Symposium invitation in the participants Congress bags* (printed by the Supporter) Symposia Program and abstract will be included in the Final Program (subject to receipt by publishing deadline) Speakers will be invited by the Supporter. Travel costs, accommodation and registration fees of the speakers will be covered by the Supporter. *The distribution arrangement for session invitations and promotional inserts may change. Companies will be advised accordingly. MEET THE EXPERT SESSION $ 18,000 (+VAT) An expert chosen by the supporting company discusses a product to a small audience of participants (up to 100). The Supporter will be responsible for the expert s costs and any catering for the participants. Includes: hall rental, standard audio/visual equipment, display table Inclusion of Supporter s Session invitation in the participants Congress bags* (printed by the Supporter) Symposia Program and abstract will be included in the Final Program (subject to receipt by publishing deadline) Speakers will be invited by the Supporter. Travel costs, accommodation and registration fees of the speakers will be covered by the Supporter. For the above Symposia options, the following applies: Special time slots will be designated and will be allocated on a first come, first served basis. The Supporters of the relevant Symposia may select speakers and topics. The Supporters, in addition to the Support fee, must cover all speakers expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Symposium speakers have already been invited by the Congress. Symposia Programs are subject to approval by the Scientific Committee of the Congress. In case where the Scientific Committee will disapprove the Symposia Program, a different Symposia Program can be suggested for the Scientific Committee approval. If eventually no Program will be approved by the Scientific Committee, each party will be entitled to cancel the Symposia booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation neither of the parties will have any claims, demands, suits, towards the other. Physicians, researchers, scientists and other healthcare professionals are increasingly challenged to maintain their knowledge, skills and abilities within their respective professions. Medical education therefore plays an important role in the quality of healthcare delivered across the globe. By providing an educational grant in support of the WCNR 2016 Congress, you are making a vital contribution to these efforts. All grants are managed in compliance with relevant accreditation and industry compliance criteria. 7

8 OVERALL SUPPORT OF THE WCNR 2016 Congress Grants of any amount are appreciated and important to the success of the Congress. All support will be recognized in the Program guide, on the Congress website and with signage during the event. POSTER BOARDS Congress Posters will be displayed in parallel to the scientific sessions. Supporter acknowledgement at the entrance to the poster area $ 8,000 (+VAT) Support will be acknowledged in the Program as; supported by, as well as in the Program, on the Congress website and with signage during the Congress. E-POSTER BOARDS $ 8,000 (+VAT) An electronic version of the traditional boards will be displayed on monitor screens in a prime location. The highly trafficked E-Poster computer terminals will allow attendees to access the electronic poster presentations easily and conveniently. Support will be recognized with signage at the entrance to the E-Poster area with Supported by... and a company logo only Support will be acknowledged in the Industry Support and Exhibition section of the program, on the event website, and with signage during the event EXECUTIVE LOUNGe $ 6,000 (+VAT) The Executive Lounge will be the special designated area where Speakers and members of the Organizing Committee will congregate during breaks in between Congress session. This room will provide refreshments and recreational facilities and will provide an excellent opportunity for your company to gain exposure with the key opinion leaders in the field. Supporter s name/or company logo will appear on signage of this room Supporter s logo will appear on the Executive Lounge entry card Opportunity to provide Supporter s mouse pad at each workstation Opportunity to display Supporter s logo on screensavers at each workstation Opportunity to provide branded napkins HOSPITALITY SUITES PRICE DEPENDING ON THE SIZE OF THE ROOM An opportunity to rent a room at the Congress venue that will be used as a Hospitality Suite. Supporter will be able to host and entertain its guests throughout the Congress. Supporters will have the option to order catering at an additional cost. Opportunity to brand the hospitality suite Acknowledgement on directional signage outside the suite CONGRESS BAGS (Sole Support) Supporter will provide the participants Congress Bags* and an additional Support fee The bags will bear the Supporter s logo and the Congress logo* *The bags and the logo printed on it must be approved by Congress Organizer. $ 9,000 & Provided in Kind PARTICIPANTS BADGE LANYARDS (Sole Support) Supporter will provide the participants Badge Lanyards* and an additional Support fee Supporter s company logo will appear on the badge cords and will be distributed to Congress participants *This item must be approved by the Congress Organizer. INTERNET AREA $ 10,000 & Provided in Kind $ 6,000 (+VAT) There will be an Internet Area equipped with workstations where attendees may check s. Your company s logo will be prominently displayed. Opportunity to display company s logo on screen saver Opportunity to display company s logo on screen background Opportunity to set company s homepage 8

9 LAPTOP LOUNGE $ 6,000 (+VAT) There will be a laptop lounge where attendees may check s using their own laptops. Your company s logo will be prominently displayed. Opportunity to design your own laptop lounge Opportunity to place your own carpet Opportunity to place signage in the Laptop Lounge area PROMOTIONAL MATERIAL (brochures, flyers, etc.) $ 3,500 (+VAT) Inclusion of promotional material, such as leaflets and brochures, in the participants Congress bags. Material should be provided by Supporter and approved by the Secretariat. *The distribution arrangement will be advised. Support will be acknowledged in the Industry Support and Exhibition section of the Program, on the event website, and with signage during the event SPEAKER SUPPORT price upon Request Companies may support registration fees, travel, lodging, etc. for individual faculty members. In compliance with all accreditation criteria, the support will be disclosed to participants and the industry supporter must not attempt to influence the content or presentation by the faculty member. All support will be recognized in the Industry Support and Exhibition section of the program guide, on the event website, and with signage during the event. usb $ 11,000 (+VAT) The USB s will contain all of the scientific abstracts. Each participant will receive an exchange voucher. The USB s will be distributed to all participants from the Supporter s exhibition booth in exchange for a voucher Exclusive advertisement on the back of the exchange voucher Support will be recognized in the Industry Support and Exhibition section of the Program, on the event website, and with signage during the event. WEBCASTS OF KEY EDUCATIONAL sessions price upon Request Attending all congresses, not to mention all sessions, is impossible for the busy medical professional. Therefore there is a growing need to share knowledge and learning opportunities beyond the dates of the actual event. High quality webcasting helps meet this substantial educational need. Congress webcasts are available 24/7, anytime, anywhere. Support will be recognized on the webcast library/listing page with Supported by... and a company logo only with a hyperlink to your website Support will be acknowledged in the Industry Support and Exhibition section of the Program, on the event website, and with signage during the event MOBILE APPLICAtion $ 15,000 (+VAT) Congress participants can download the Final Program both before and during the Congress via their mobile devices and receive ongoing information about the Congress. Sponsor s logo on the header of each screen of the Mobile App, alongside Congress logo, indicating platform sponsored by... A branded installation station will be provided on site for participants to download the application directly to their smart phones via bar codes 9

10 ADVERTISING OPPORTUNITIES The Program will be distributed in the Congress bags to all participants. Advertisements can be purchased for inside page. Type Inside Full Page Inside Half Page Inside Back Cover Final Program $ 4,500 $ 3,500 $ 5,000 Type Back Cover *Mini Program $ 5,500 *Company Logo Only SPECIAL REQUESTS In addition, we are willing to tailor a package to suit your objectives. Please feel free to contact Maya Ravinsky ([email protected]) to discuss your needs. ACKNOWLEDGEMENTS Please note that all Supporters and Exhibitors will be acknowledged in the Program, on the Supporters Acknowledgement Board at the Conference and on the Conference website. Please forward your company logo (in EPS 300 dpi format) to the Organizer. 10

11 EXHIBITION The commercial/technical Exhibition will be held in the Philadelphia Marriott and Philadelphia Convention Center. All spaces will then be allocated based on the reservations received, on a first come, first served basis. SPACE ONLY RENTAL (Minimum of 130 SQFT) The price for space only is $500 (+VAT*) per 10 square feet. This includes: Exhibitors badges 100 word company/product profile in the commercial/exhibitor section of the Program guide Cleaning of public areas and gangways PIPES AND DRAPES RENTAL The price for pipes and drapes is $550 (+VAT*) per 10 square feet. This includes: Exhibitors badges Pipes and drapes frame, basic lighting Fascia panel with standard lettering 100 word company/product profile in the Program Cleaning of public areas and gangways ADDITIONAL BENEFITS: When you exhibit your company will receive the following additional benefits: Listing as an Exhibitor on the website prior to the Symposium with link to the company website Listing and profile in the Program/Exhibitor Guide ALLOCATION OF EXHIBITION SPACE Space Allocation will be made on a first come, first served basis. A completed Exhibition Booking Form and Contract should be faxed / ed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received. EXHIBITOR REGISTRATION All Exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 square feet booked and one additional badge for each 9 square feet thereafter. Any additional exhibitors will be charged an exhibitor registration fee of $140. Companies can purchase a maximum number of exhibitor registrations as follows: Booths of up to 60 SQFT 15 exhibitor registrations Booths larger than 60 SQFT 25 exhibitor registrations Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor s Manual. EXHIBITORS TECHNICAL MANUAL An Exhibitors Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Conference. It will include the following: Technical details about the Venue Final exhibition details and information Contractor details Services available to exhibitors and order forms EXHIBITOR PROFILE A 100-word Exhibitor Company/Product profile will be published in the list of exhibitors in the official Program or Exhibition Booklet and must be submitted electronically by . BAR CODES PLEASE NOTE: There will be bar codes to enable you to keep track of participants who visit your exhibition booth. In order to provide accurate and useful information, we need to receive the full mailing address of every participant you register to the Congress. We appreciate your cooperation. 11

12 SUPPORT & EXHIBITION PROCEDURES AND INFORMATION APPLICATION FOR SUPPORT / EXHIBITION Applications for Support must be made in writing with the enclosed booking enquiry form to: Maya Ravinsky WCNR [email protected] CONTRACTS & CONFIRMATION Application for Support: Once a Support Booking Form is received a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment to the Support. Upon receipt of the Support Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items. Terms and Conditions of Support are included in this Prospectus and will be included in the Support Agreement. Application for Exhibition: Once an Exhibition Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice. The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the EXHIBITION BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid and liable contract, by which both parties will be bound. PAYMENTS TERMS OF PAYMENT 60% with signed contract 40% up to 4 months before the Congress All payments must be received before the start date of the Congress. Should the Supporter fail to complete payments prior to the commencement of the Congress the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. Banking Details Account name: IBAN: ch Clearing Number: 4835 SWIFT CODE: CRESCHZZ12A CANCELLATION /MODIFICATION POLICY: Cancellation/modification of Support items must be made in writing to: Maya Ravinsky WCNR [email protected] The Organizers shall retain: 10% of the agreed package amount if the cancellation/modification is made on or before May 10th, % of the agreed package amount if the cancellation/modification is made between May 11th, 2015 and December 10th, % of the agreed package amount if the cancellation/modification is made after December 11th,

13 SUPPORT BOOKING FORM Please complete and send to: Maya Ravinsky, WCNR CONTACT NAME: NAME OF COMPANY: ADDRESS: CITY: POST / ZIP CODE: TELEPHONE: COUNRTY: I would like to book the following Support Items: Support item Price Plenary Satellite Symposium $ 40,000 Parallel Satellite Symposium $ 35,000 Meet the Expert Session $ 18,000 Poster Boards $ 8,000 E-Poster Boards $ 8,000 Executive Lounge $ 6,000 Hospitality Suites Price will depend on Room Size Congress Bags (Sole Support) $ 9,000 Participants Badge Lanyards (Sole Support) $ 10,000 Internet Area $ 6,000 Laptop Lounge $ 6,000 Promotional Material $ 3,500 Speaker Support Price Upon Request Advertisement: Program $ 5,000 Inside Full Page Advertisement $ 4,500 Inside Half Page Advertisement $ 3,500 Inside Back Cover Advertisement $ 5,000 Back Cover Mini Program $ 5,500 Educational Grant Price upon Request USB $ 11,000 Webcast of Key Educational Sessions Price upon Request Mobile Application $15,000 Total Amount (please complete) 13

14 WE HEREBY APPLY TO BOOK EXHIBITION SPACE ONLY ( 500 per 10 SQFT) / PIPES AND DRAPES ( per 10 SQFT) SPACE Choice Stand Number Space Only / Pipes and Drapes Number of Square Feet Total Price 1st Choice $ 2nd Choice $ 3rd Choice $ Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special configuration is needed Provisional Booking The booth will be released if not confirmed within 14 days Payment has been made by check/transfer, please forward me final confirmation and invoice Please send me a first deposit invoice for 60% of the total amount due We accept the contract terms and conditions (listed in this Support and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the Conference. I am authorized to sign this form on behalf of the applicant/company. SIGNATURE: DATE: Note: should the reservation be made less than 30 days prior to the commencement of the Conference, the client will be requested to send credit card details as a guarantee. 14

15 TERMS AND CONDITIONS These terms are the contractual agreement between the Organizer and the Exhibiting / Supporting Firm (Exhibitor/s / Supporter/s). Application to Participate Application to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance Exhibitor / Supporter will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement. Obligations and Rights of the Exhibitor / Supporter Registration implies full acceptance by the Exhibitors / Supporter of the exhibition / Support regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Conference without compensation or refund of sums already paid, and without prejudice to the Exhibitor / Supporter. By submitting an application to participate, the Exhibitor / Supporter make a final and irrevocable commitment to occupy the space/ items allocated and to maintain his/her installation until the date and time fixed for closure of the event. The Exhibitor / Supporter may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited. Obligation and Rights of Organizer The Organiser undertakes to allocate exhibition space and Support items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors / Supporter. The Organiser reserves the right to offer to a different firm any stand, space or Support item that has not been occupied by the event of the opening of the Conference, with no obligation to provide compensation to the defaulting Exhibitor / Supporter. Liability Insurance Equipment and all related display materials installed by Exhibitors / Supporter are not insured by the Organizer, and the Organizer under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Supporter. The Exhibitor / Supporter agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space through full and comprehensive insurance, and shall hold harmless the Organizer for any and all damage claims arising from theft and those perils usually covered by a fire and extendedcoverage policy. Exhibition Regulations The Exhibition Manager, acting under direction of the Organizing Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager. The Organizer reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Supporter, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organizer will not be held liable for expenses incurred other than the cost of exhibit space rental fees. 15

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