Job Description. Supply Chain Development Manager

Transcription

1 Job Description Job Title: Commercial Analyst Post Number(s) Grade: PO5 Department: Section: Reports to: Supply Chain Management Supply Chain Development Hub Supply Chain Development Manager PURPOSE OF ROLE: 1. To undertake supply market research and analysis, from a financial risk and assessment perspective 2. To manage, model and implement a benefits delivery reporting model that is fit for purpose 3. Conduct commodity and savings opportunities analysis, and benchmarking, using market information gathered from multiple sources 4. To analyse, categorise and interrogate spend data within the Council 5. To support special projects, including those led by the Business Development team, to develop commercial models for new business/ bids and trading opportunities Responsible for: KEY ACCOUNTABILITIES Corporate 1. Assist the Supply Chain Management department in defining and managing a supplier management strategy. 2. Assist in implementing strategies that safeguard the Council against contractual and commercial risk. 3. Proactively participate in the continuous improvement of business systems and processes within the Supply Chain Management department, thereby contributing to the Council s performance. 4. Provide market driven data, advice and guidance to senior managers and departments on the commercial and financial viability of differing sourcing options for specific projects. 5. Work with procurement team to create information and analysis systems that will track and report benefits of existing contracts. 6. Assist the Business Development team in developing commercial models and business cases for new business/bid opportunities, including scenario testing and modelling new, and existing, trading opportunities.

2 7. From time to time support other projects as directed by the Head of Procurement/Head of Supplier Performance. 8. To participate in the Council s emergency planning and responses to emergency situations when required to do so. 9. To assist in the conduct of elections when required to do so. Functional 1. Assist in defining, creating and maintaining management information that identify, track, monitor and report on tendering opportunities and contract improvements. 2. Compile, analyse and interrogate regional/local data including spend data, demand, specification and supplier information and feedback this analysis to stakeholders and project teams. 3. Use of should cost analysis to simulate the cost structure of its suppliers to assist in supplier price negotiation. 4. Assist the Supply Chain Management department to identify future trends and contract development opportunities for all category commodities. 5. Create, develop and implement systems that will interface processes and procedures with existing systems and reporting mechanisms. 6. Evaluate the cost elements in the purchase of goods, or a service, examining cost drivers and levers. 7. Provide monitoring information, including benchmarking data, and respond to ad-hoc data queries and requests as required by senior management. 8. Manage and model large data sets and produce high quality outputs. 9. Analyse payment mechanisms and identify new payment mechanisms for bids and tenders. KEY PERFORMANCE INDICATORS 1. Development of dashboard reports to track, monitor and report contract improvements and benefits delivery. 2. Ensure commercial supplier assessment forms are issued, completed and all records have been put into place. 3. Development and implementation of systems to interface with existing reporting tools and mechanisms. 4. Commercial and financial risk analysis of existing supply chain and prospective suppliers. 5. Development and maintaining of categorised spend data model for Council s expenditure. 6. Devolopment of commercially competitive finance models for external bids and trading ventures. KEY RELATIONSHIPS (INTERNAL AND EXTERNAL) 1. Develop and promote effective working relationships within the Supply Chain Management department and the Business Development team. 2/5

3 2. Work effectively with other departments on the commercial and financial viability and value for money of sourcing strategies and major projects. 3. Provide market driven data advice and guidance to senior managers across departments. 4. Demonstrate an expert level of supply market knowledge, through analysis, research and networking, sharing this knowledge across the authority. COUNCIL STANDARDS Equal Opportunities: The Council has a strong commitment to achieving equality of opportunity and expects all employees to implement and promote this in their own work. Health and Safety: The Council is committed to a healthy and safe working environment and expects all its employees to implement and promote its policy in all aspects of their work. Confidentiality: The Council is committed to maintaining privacy of all its staff and customers. It expects all staff to handle all individuals personal information in a sensitive and professional manner. All staff are under an obligation not to gain access or attempt to gain access to information they are not authorised to have. SIGNATURES Name of Line Manager:... Signed. Dated. Name of Post holder:... Signed. Dated The duties of this post will change and develop over time. It is the manager s responsibility, in conjunction with the post holder, regularly to review this document and amend it when necessary. [It is important that job descriptions are regularly reviewed and updated. Regular reviews should take place at appraisal meetings and exit interviews. These reviews would not normally require a job evaluation of the grade. Only significant changes or the addition of significant new responsibilities would require an assessment by Human Resources of the need for a re-evaluation of the grade.] 3/5

4 Employee Specification KNOWLEDGE AND EXPERIENCE: The Commercial Analyst should have had previous experience in commercial activities for public and/or private sector organisations and, preferably, be able to demonstrate that they have experience in the following areas; Proven aptitude for working with IT applications, with knowledge of database construction and the languages used in software systems; Able to rapidly acquire understanding and expertise with new procedures and systems; Demonstrates excellent commercial acumen and experience in developing commercial models, including for external bids and new trading ventures; Experience of working with stakeholders and data to establish and confirm user reporting and modelling requirements; Experience of data analysis and interrogation tools and methodologies; Experience of should cost analysis techniques in analysing supplier cost structures; Proven high level interpersonal skills and written communication skills including the ability to effectively work consult with senior business and technical stakeholders; Strong working knowledge of public sector processes and legislation; Some demonstrable (minimum 1 year, preferred 3 years) commercial analyst experience and expertise, preferably in a procurement and/or Business Development context. High level project management skills and project support; Experience in creating and managing information solutions. SKILLS & ABILITIES: The Commercial Analyst should have the following skills and abilities; Advanced level use of office IT systems and programs especially advanced database and Excel skills; Excellent communication and presentation skills; Able to justify and communicate decisions and processes to a nonfinancial audience; Good personal organisational management skills and attention to detail; To be able to act on their own initiative after receiving appropriate direction; Excellent team working and interpersonal skills; Ability to produce high quality written reports and data visualisation; Able to identify cost drivers and levers in the purchasing of a product or service; Able to provide cost benefit analysis and support business case development for projects and opportunities; 4/5

5 To be able to develop good working relationships with a wide range of internal stakeholders in a complex environment on a range of different projects; PERSONAL STYLE AND BEHAVIOURS: The Category Manager must exhibit the following personal styles and behaviours; Works positively with colleagues in the team and across the organisation to ensure consistent good practice; At all times respects the confidentiality and the dignity of others; Ensure that they act professionally at all times in terms of behaviour, time keeping and meeting work deadlines; To participate in any team building initiatives that may involve extra curricular activities. Strong levels of personal motivation and resilience; Flexible attitude to team working; To be able to act on their own initiative after receiving appropriate direction. ESSENTIAL QUALIFICATIONS: Although relevant experience is the key for this post, a degree in a relevant commercial/financial or mathematical discipline would be highly advantageous. In addition the individual should be willing to undertake academic studies that will qualify them for professional body accreditation (i.e. CIPS, ISTL etc) 5/5