POST DESCRIPTION AND PERSON SPECIFICATION

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1 POST SALARY HOURS OF DUTY LOCATION REPORTING TO RESPONSIBLE FOR PAYMENT OFFICER 21,506 23,685 (SUBJECT TO REVIEW) 35 Hours per Week TO BE ADVISED Finance Manager Finance Assistants KEY RESPONSIBILITIES 1. Assist the Finance Manager to develop the College s Finance services. 2. Assist the Finance Manager to develop and implement effective Finance policies and procedures. 3. Ensure all orders and invoices are properly authorised and coded. 4. Ensure all suppliers are paid as per the College policy. 5. Ensure accuracy of Finance system purchase ledger to avoid negative impact from suppliers. KEY ROLES 1. Ensure a high quality, customer focused Finance service is consistently provided. 2. Supervise Finance Assistants and guide, motivate, develop and appraise to ensure optimum performance and professional development. 3. Allocate and monitor workload of purchase ledger staff 4. Ensure the accuracy and integrity of the finance system purchase ledger by regularly analysing reports 5. Ensure all supplier enquiries are dealt with quickly and accurately 6. Ensure invoices are processed timeously by budget holders. 7. Ensure all orders and invoices are fully authorised and accurately processed. 8. Check and approve purchase invoices batches and post in finance system. 9. Ensure all suppliers are paid timeously. 10. Check supplier statements to ensure all payments have been processed. 11. Assist in the development and monitoring of key performance indicators and related benchmarking data. 12. Assist in the development/updating of policies and procedures in line with changes in legislation and best practice.

2 13. Undertake delegated duties on behalf of the Finance Manager. GENERAL 1. Implement and promote College policies, particularly those relating to safeguarding and equality & diversity in all aspects of College operations. 2. Implement Health and Safety and security measures in accordance with statutory and College requirements. 3. Be a role model supporting College values and corporate management. 4. Actively develop self through staff development and training activities and review own performance and the performance of those who are responsible to them. 5. Undertake any other duties consistent with the key responsibilities and duties of the post, as directed. Every Post Description will be subject to review; 1. Within six months of appointment 2. Thereafter, on an annual basis 3. As a result of agreed staff development / personal development needs 4. As a result of team / operational requirements or strategy changes. This job description sets out the principal responsibilities of the post at the time it was compiled. Such duties may vary from time to time without changing the general character of the duties or the level of the responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post. MANAGER SIGNATURE DATE COMPILED EXECUTIVE AUTHORISATION

3 PERSON SPECIFICATION JOB TITLE PAYMENT OFFICER FACULTY/ SECTION Finance Qualifications and Training Occupational Experience Relevant HND qualification Evidence of continuous professional development Relevant experience of a Finance function in a diverse organisation including effective development, deployment of staff Relevant Degree qualification Relevant experience of developing and implementing quality systems and procedures Good understanding of financial standards and legislation relevant to the College Finance function Knowledge of the FE sector, in particular policy developments and funding arrangements in relation to issues which will impact upon Finance in the Scottish FE environment

4 Personal qualities and competencies Ability to develop positive working relationships with individuals at all levels (internal and external) Highly developed communication, liaison and networking skills The ability to analyse, solve problems and implement change with a successful track record of managing and delivering change Excellent ICT skills Strong written and verbal communication skills, with the ability to present complex information clearly and effectively Ability to manage conflicting priorities and meet deadlines to the satisfaction of all parties The ability to delegate effectively and manage the performance of others

5 The ability to lead others through inspirational leadership which commands respect and provides an environment where others feel motivated MANAGER SIGNATURE DATE COMPILED EXECUTIVE AUTHORISATION

POST DESCRIPTION AND PERSON SPECIFICATION

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