UNIVERSITY AND WORK-STUDY EMPLOYERS WEBSITE USER S GUIDE

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1 UNIVERSITY AND WORK-STUDY EMPLOYERS WEBSITE USER S GUIDE Tble of Contents 1 Home Pge 1 2 Pge 2 3 Your Control Pnel 3 4 Add New Job (Three-Step Form) Mnging Job Postings (Mnge Job Pge) Additionl Nvigtion Instrutions for Control Pnel Pge 9 7 How Students Apply for Jobs 10 8 Viewing Applints Closing Job 13 Reposting Job 14 o:/pgemker/seo/seowebguide/seowebum.indd

2 1. Home Pge studentemployment.umih.edu The Student Employment Offie website serves s onvenient wy for students to find employment opportunities, while helping University nd non-university employers find qulified student employees. There re three setions to the website: UM Students: Serh through job postings, view py dtes, find other employment resoures (no login neessry). : Post jobs, mnge jobs, view pplints. Non-University Employers: For non-university non-work-study employers wishing to post positions on the site (no login neessry). To get to the University nd Work-Study Employers pge, lik on one of these links

3 2. Pge studentemployment.umih.edu/cmx_content.spx?cpid=10 Bookmrk this pge for esy future referene! b Useful tool for Work-Study employers d Resoures nd informtion updted regulrly Reminder of Assigned Pssword: For employers who lredy hve n ssigned pssword nd either don t know wht it is or hve forgotten wht it is, go here. An e-mil reminder is sent to you. One you reeive your pssword, if you hve never logged into the site before, be sure to hnge your ssigned pssword to one of your own hoosing s soon s you log into the site. This will inrese the seurity level of your pssword. b Log In: If you lredy know wht your pssword is, go here to post nd mnge jobs nd view pplints. Request Pssword (If None Assigned): If you do not hve n ssigned pssword to post nd mnge University nd/or Work-Study jobs (you would hve reeived n e-mil messge from the Student Employment Offie if you were ssigned pssword), go here to request permission to use the site. One your request is reviewed, the Student Employment Offie will send you n e-mil with its deision. Note: Only permnent employees (not temporry or student employees) will be grnted login permission. d Request Permission to Be n Approved Work-Study Employer: This is where someone working for NON-UNIVERSITY geny would go to find out how to beome n pproved Work-Study employer. There re requirements for being non-university Work-Study employer, nd the Student Employment Offie must evlute your request. 2

4 3. Your Control Pnel Your nme here shows you re logged in properly You n lwys lik here to get to your ontrol pnel Welome, Stnley Student :: Tuesdy, Deember 17, 2013 New sttus ions visully help you to identify the job sttus b d e b d e You my not see ll of these options, depending on wht stges ( modes ) your jobs re in on the site: Add New Job for [Your Deprtment/Offie/Ageny]: See pge 4 for informtion on how to request new job be posted on the site. If the job is lredy in Listed, Pending Approvl, Review, or in Storge mode, do NOT omplete this form; this is only to post new job on the site. b Currently Listed Jobs: These re pproved jobs tht re posted. Students my serh for these jobs nd pply for them online 24 hours dy. Jobs Whih Are Pending Approvl: If you submitted job posting request nd it is not yet pproved by the Student Employment Offie, it will be listed here. One pproved, it will be moved to Currently Listed Jobs (if you requested tht the job be listed immeditely). You will reeive n e-mil messge informing you whether or not the job hs been pproved. d Review Mode Jobs: You my put job in Review Mode if you no longer wnt it posted, but you still wnt to view pplints. Also, you my hoose to keep job in Review Mode if you post it frequently nd wnt to retin the pplint informtion. Some jobs tht re pending pprovl my lso be pled in Review Mode. e Jobs in Storge: These jobs re losed nd not listed on the site. There is no pplint informtion ssoited with these jobs. These jobs re not deleted from the system, nd n be reposted t lter dte. 3

5 4. Add New Job (Three-Step Form) Step 1: SUPPLY JOB PROFILE 1 For Selet Ctegory nd Selet Job Title, you re prompted to selet from pre-set lists of U-M Humn Resoures titles. 2 Type of Job: You MUST selet either Work-Study, Non-Work-Study, or both job types. 3 Desribe the Job: This is the speifi desription tht students will see on the web posting. 4 Edutionl Vlue of the Position: This must be ompleted for Work-Study jobs; for non-work-study jobs, you re still enourged to omplete this field if there re some edutionl benefits to the job. Students will see this informtion in the posting. 5 Requirements for the Job (Qulifitions): This is where you let students know extly wht skills re neessry for the job. For exmple, if you need student who n type 60 wpm, inlude tht here. 6 Number of Avilble Openings: Type in how mny students you wnt to hire. 7 Hours per Week: If you need between 5 nd 10 hours of student ssistne week, write 5 in the low end nd 10 in the high end. 8 Strt Dte/End Dte/When Job is Avilble (Time Frme): Use these fields to let students know when you need help. The field When Job is Avilble llows you to indite speifi demi periods nd is mndtory field. 9 Py Rnge: Selet the lowest nd highest wge rtes to be pid by this job. If rnge does not pply, the sme dollr mount n pper in eh setion. 10 Primry Contt Person: Selet yourself s the primry ontt person unless you re posting the job for someone else. 11 Seondry Contts: These people will reeive ll orrespondene bout the job nd will be ble to edit nd mnge the job, just s the primry ontt person; however, their nmes do not pper in the job posting tht students see. Selet the people you wnt nd then lik on the Add>>> button. 12 Job Supervisor: Provide the nme of the individul who will be the student s supervisor, if different from the ontt person. 13 Phone, Fx, E-mil Address, nd Work Lotion: List these only if you wnt them to pper in the job posting. Otherwise students will ontt you by pplying for the job online (see step 2, next pge). From your ontrol pnel, selet Add new job for { { 13 Welome, Stnley Student :: Tuesdy, Deember 17, 2013 Mouse-over ions provide detiled definitions nd importnt notes for eh job sttus (ontinued on next pge) 4

6 Add New Job (ontinued) Step 2: REVIEW JOB APPLICATION Online Student Dt Applition: One you hve submitted your job posting request, the next pnel will show you n exmple of the online Student Dt Applition tht students interested in your job will omplete nd submit to you. DO NOT omplete or edit nything on this pge; we show this form so tht you will know wht informtion students will be submitting. Step 3: GO LIVE When you reh the finl pge of the form, omplete the questions bout when you wnt your job posted nd for how long. Clik here to finish! Clik here when finished If you hoose ny options other thn hving the job pproved s soon s possible or listed immeditely, your job will be put into Storge for you to post on the web t lter dte. Clik here when finished Clik here when finished to proeed to Step 3 of the form. (ontinued on next pge) 5

7 Add New Job (ontinued) Step 4: JOB POSTING APPROVAL One you hve submitted your posting, it must be reviewed by the Student Employment Offie before it is pproved nd listed on the site. 1 If you hose to hve your job pproved nd posted on the site immeditely, it will pper under Jobs Whih Are Pending Approvl on your ontrol pnel. 2 One pproved, you will reeive n e-mil messge informing you tht your job hs been pproved nd it is on the website. Welome, Stnley Student Tuesdy, Deember 17, This is where your job is until it is pproved 2 On your ontrol pnel, your job moves to the Currently Listed Jobs stge, one it is pproved Stnley Student To: Tues, De 17, 2013 t 1:40 PM U-M Students pge shows urrent job listings t the bottom This is the e-mil you reeive one your job is pproved. 6

8 5. Mnging Job Posngs (Mnge Job Pge) When you re t your ontrol pnel pge, you n mnge jobs nd student dt pplitions, ontrol how mny jobs n be presented on pge nd hndle fstforwrd, reverse nd pge-speifi options. Also from the ontrol pnel, you n mnge multiple jobs t one time: Delete multiple jobs (we prefer tht employers not utilize this funtion) Export multiple job detils Print multiple job detils Chnge multiple job sttuses MANAGE JOB PAGE: Selet individul job to ess Mnge Job pge Updte Sttus: Chnge whether job is listed on the web, in Review Mode or in Storge (losed). Note: If your job is in Storge, you will lso hve the option to delete the job from the Student Employment Offie dtbse. We strongly urge you not to do this, unless you re sure you will never hire student for tht job gin. b View Applints: View informtion on students who ve pplied for your job online. (See pge 10 for more informtion.) Mnge Applition: You n view blnk Student Dt Applition for your job here (to see wht informtion students will submit when they pply for your job online). d HIRE STUDENT: This step is not funtionl. You nnot omplete hiring through this system. Insted see our Hiring nd Pying Students guide for hiring instrutions. e Edit this Job (Updte Job Profile): Clik here to edit ny prt of the job posting (number of vilble openings, ontt person, job desription, et.). See pge 8 (Notes on Editing Jobs) for more informtion. f Job Detils: View the detils of your posting. e b d f (ontinued on next pge) 7

9 Mnging Job Postings (ontinued) g NOTES ON EDITING JOBS: If you edit urrently listed job, your job must be reviewed nd pproved gin by the Student Employment Offie before the edits re refleted in the job posting. You hve the hoie of hving the posting remin on the web with the pre-edited informtion until it is pproved, or you my hve the posting removed from the web until the edits re pproved. If you hoose to hve the posting remin on the web, n Updte Shdow of the edited posting will be reted. This is shdow of the other job tht must be pproved while the pre-edited version of the job remins on the site. The Updte Shdow will be in the Jobs Whih Are Pending Approvl stge of the site ( new job referene number is temporrily ssigned to the Updte Shdow, s well). Welome, Test Contt4 Fridy, My 04, 2012 One the Updte Shdow is pproved, it reples the posting on the web. The Updte Shdow referene number goes wy nd the originl job referene number remins. 8

10 6. Addionl nvigon instruons for Control Pnel pge b d e The Selet Ation br helps to keep keystrokes to minimum, you n now Chnge seleted jobs to Review Chnge seleted jobs to Listed Move seleted jobs to Storge b Deleting Job: You hve the option here to ompletely delete the job from the Student Employment dtbse. We strongly urge you not to do this, unless you re bsolutely positive you will never hire student for this job ever gin. If this is Work-Study job nd you ttempt to hire student through the Student Temporry Proess/Student Proessing pge, you will reeive the following messge: The SEO Job ID is invlid. The Export button llows employers to selet individul or multiple jobs nd build n Exel spredsheet. All job informtion will be displyed t glne, nd my be used to mnge your dt, s desired. d Mnge Applition: You n view blnk Student Dt Applition for your job here (to see wht informtion students will submit when they pply for your job online). e Hire Student: This step is not funtionl. You nnot omplete hiring through this system. Insted see Hiring nd Pying students for hiring instrutions. 9

11 7. How Students Apply for Jobs One your pproved job hs been posted to the website, students my serh for it online (from the studentemployment.umih.edu home pge, lik on U-M Students to get to the student setion of the site). Students re ble to serh nd pply for job postings 24 hours dy. Depending on the number of jobs pproved t ny given time, your job my pper under Reently posted jobs. When students ondut serh nd find your job, they n lik on Job Detils to revel your posting nd pply online. 10

12 8. Viewing Applints You will reeive n e-mil messge notifying you when student hs submitted Student Dt Applition to pply for your job (see pge 9). To view the Student Dt Applitions you reeive, selet View Applints from either your ontrol pnel or the Mnge Jobs pge. Stnley Student Tues, De 17, 2013 t 1:40 PM To: View vs. Preview On the View Job Applitions pge, you will see list of pplints. Clik on either View or Preview to see the Student Dt Applition informtion for prtiulr pplint. If you lik on View, the New! inditor on the fr left will dispper fter you review the student s informtion. This n help you trk whih pplints you hve reviewed. If you would rther keep the New! inditor, lik on Preview (you might do this if you re simply onduting n initil review of pplints). b Yellow Flgs To flg students of prtiulr interest to you, lik on the yellow flg for those students. The flgs will turn drker shde of yellow to indite your preferene for those pplints. b (ontinued on next pge) 11

13 Viewing Applints (ontinued) Sending E-mils to Applints GREETING After reviewing pplint informtion, you my wnt to send n e-mil to pplints to shedule n interview. To do this, lik on Greeting. On the E-mil Applints Greeting pge, be sure the students you wnt to send the e-mil to re heked. You my lso dd e-mil ddresses for students who hve ontted you by phone, wlk-in, et. nd did not pply online. You n dd to the preset text in the body of the e-mil or type in your own messge ltogether. Note: Students reeive individul opies of the e-mil messge so they do not see who else reeives the e-mil. REJECTION If there re online pplints you know re not good fit, selet Rejetion to send them n e-mil messge letting them know they did not get the job. Note: Students reeive individul opies of the e-mil messge so they do not see who else reeives the e-mil. You will reeive n e-miled opy of the messge nd to whom it ws sent. Stnley Student You will reeive n e-miled opy of the messge nd to whom it ws sent. To: Tues, De 17, 2013 t 1:40 PM Stnley Student To: Tues, De 17, 2013 t 1:40 PM 12

14 9. Closing Job Sending E-mil Messges to Students You Are Not Hiring 1 If you deide to lose job nd move it to Storge (whether ll positions hve been filled or not), you will be prompted to send e-mil messges to the students who were not hired. Remember, you my hve lredy notified student tht he or she did not get the job by sending them Rejetion e-mil messge (see pge 11), so you probbly do not wnt to send them nother e-mil. You my prefer to use this feture for those pplints who interviewed for the job, but were not hired. 2 Smple text is provided in the e-mil, but you n lwys dd or substitute the text with your own messge. 3 You will reeive n e-mil showing whih students you e-miled nd wht the e-mil messge sid. 1 2 Stnley Student 3 To: Tues, De 17, 2013 t 1:40 PM Close Job Cnel Cliking here puts your job in Storge b Putting Job in Storge One you hve sent e-mil messges to students you did not hire, you will be prompted to lose the job nd send it to Storge. Only do this if you will not be hiring more students for the job in the ner future (ll pplint informtion will be lost). Otherwise, do nothing whih keeps the job in Review Mode nd pplint informtion is retined. Deleting Job You hve the option to delete the job from the Student Employment dtbse. We strongly urge you not to do this, unless you re bsolutely positive you will never hire nother student for this job. If this is Work-Study job nd you ttempt to hire student through the Student Temporry Proess/Student Proessing pge, you will reeive the following messge: The SEO Job ID is invlid. Note: You n lwys hoose to put Listed or Review Mode job in Storge by liking on Storge in the Updte Sttus box of the Mnge Job pge. 13

15 10. Reposng Job You my repost job t nytime from the Mnge Job pge. Clik on Listed in the Updte Sttus box to move the job from Review Mode or Storge to be listed on the website. b If there hve been ny hnges to the job (inluding hnge to the number of openings), the job must be reviewed nd pproved by the Student Employment Offie before being posted to the site gin. One your job is pproved, you will reeive n e-mil telling you when it hs been listed on the site. d If the number of openings for the job is zero, you will not be ble to selet Listed (to list the job on the site) until you hnge the number to one or more openings. e To do this, go to Edit this Job from the Mnge Job pge or Edit Job from ontrol pnel. One you hve hnged the number of openings, you will be ble to selet Listed to ple the job on the site. b d Stnley Student To: Tues, De 17, 2013 t 1:40 PM e 14

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