College Readiness and Access. Early College High Schools. Request for Proposals

Transcription

1 Cllege Readiness and Access Early Cllege High Schls Request fr Prpsals I. Backgrund and Purpse f the RFP Purpse: T supprt educatinal attainment fr students by prviding funding t institutins that supprt early cllege high schl initiatives. The Chancellr f the Ohi Bard f Regents will ffer a grant pprtunity fr institutins t receive funding t advance and accelerate cllege readiness attainment and prvide access t early pstsecndary learning pprtunities fr students. Institutins participating in the initiative strive t remve academic and financial hurdles that prevent students frm entering and succeeding in cllege. II. Eligibility 1. Lead Institutin: Any public institutin f higher educatin supprting cllege readiness and access by supprting early cllege high schls. Institutins are required t partner with secndary institutins and the cmmunity t meet the fllwing cre principles: Early cllege high schls are created and sustained by a lcal educatin agency, a higher educatin institutin, and the cmmunity, all f whm are jintly accuntable fr student success. A frmal written agreement prvides fr full access t cllege curses, facilities, and supprt services. Representatives frm all partner rganizatins meet regularly t review student success data, prvide guidance, and make key decisins regarding planning, implementatin, and sustaining the early cllege schl. Faculty, staff, and cmmunity partners develp deep cllabratins and participate, accrding t their rle, in data driven activities that advance instructinal practice, curriculum develpment, staff develpment and student supprt in rder t build and sustain a cllege ging culture. Early cllege high schls and their higher educatin partners and cmmunity jintly develp an integrated academic prgram s all students earn up t tw years f transferrable cllege credit leading t cllege cmpletin. Secndary and higher educatin partners have aligned high schl and cllege requirements and curricula, and they c develp an academic plan that January 28,

2 incrprates pprtunities fr dual credit. The academic plan ensures that students strive t cmplete up t tw years f cllege academic credit. Strategies and structures are in place that prvide students with the pprtunity t cmplete tw r fur year degrees, (e.g., a graduatin plan, transfer r articulatin agreements). III. Anticipated Awards The ttal f all grant awards will nt exceed the ttal funding available and the Chancellr is nt bligated t expend all f the dllars that have been set aside fr this initiative. 1. Ttal Funding Available: $1,200,000 in each fiscal year. 2. Range f Pssible Awards: Awards up t $2,000 per enrlled early cllege high schl student. i. The $2,000 award is per student. If mre than ne institutin enrlls a student, the institutins enrlling the same student shall enter int an agreement fr a pr rata share f the $2,000 award. ii. If the Chancellr determines that the amunts apprpriated are inadequate t prvide full grant awards t all eligible institutins, the Chancellr may decrease the per student grant amunt. IV. Eligible Expenses Grant funds are t be expended fr the purpses set frth in Sectin f Am. Sub. H.B. 59 f the 130 th General Assembly and must be used fr grants equal t the award amunt fr each enrlled early cllege high schl student. V. Prject Term It is anticipated that the higher educatin institutin cvered by the RFP will be prvided grants fr students beginning January, 2014 and institutins may request grant funds fr any eligible enrlled early cllege high schl student up t the end f the academic year. A final reprt fr eligible students will be due June, Grant amunts will be recalculated and awarded fr students enrlled in early cllege high schl prgrams beginning July 2014 thrugh June 2015, with a final prgram and expense reprt due June, Additinally, all Early Cllege High Schls will be required t have an IRN number issued by the Department f Educatin in rder fr the higher educatin institutin t receive funding in the secnd grant year (July 2014 thrugh June 2015). VI. VII. Prpsal Cntact Any questins r cncerns regard this RFP shuld be sent t: Name: David Cannn Title: Vice Chancellr f Finance and Data Management Phne: dcannn@regents.state.h.us Prpsal Review Prcess and Timeline Bard f Regents staff will initially screen prpsals fr cmpleteness. Any deficiencies must be January 28,

3 addressed by the applicant within a time perid set by the Chancellr s staff. Accepted prpsals will be evaluated by at least three reviewers t ensure the prpsal meets the requirement f an early cllege high schl. The Chancellr will make the final decisin n which schls are eligible based upn meeting the prpsal requirements. The schedule belw may be revised by the Chancellr due t circumstances and any changes will be cmmunicated t the applicants. Request fr Prpsals Released January 28, 2014 Bidders Cnference fr Interested Parties February 10, 2014 Prpsals Due by 12:00 p.m. February 28, 2014 Prpsal Review Perid February 28 March 21, 2014 Ntificatin f Awarded Prpsals April 2014 VIII. Hw t Submit a Prpsal Applicants are respnsible fr timely submissins f prpsals. Prpsals becme prperty f the Chancellr and are subject t public recrd laws f the state. Prpsals meeting all requirements as utlined in Sectin II Eligibility will receive funding based n the ttal number f eligible students enrlled in the Early Cllege high Schls; up t $2,000 per enrlled student. The Chancellr will prvide an pprtunity fr ptential applicants t seek assistance regarding their applicatin thrugh a structured cnference call. Applicant questins are t be submitted in writing via by February 10, The cnference call is scheduled fr February 10, 2014 with additinal infrmatin t fllw. Respnses t questins will psted nline after the cnference call t prvide the infrmatin t interested parties. Prpsals must be received n later than 12:00 p.m., February 28, 2014 and must be submitted in the fllwing manner: One electrnic PDF file sent electrnically t Prpsals must include the fllwing elements: Maximum page length is 15 pages and must include the cver letter, an executive summary, prject narrative, budget and timeline. The cver letter shuld nt exceed ne page and must identify ne primary cntact persn plus the fiscal agent by name, title, address, phne and address. The executive summary must nt exceed ne page in length. Prject narrative must cntain detailed infrmatin abut hw the prpsal meets the criteria set frth in Sectin II Eligibility. Prject timeline will include prpsed activities and estimated timeline fr cmpletin including any data reprting. Arial Fnt 10 pint minimum, duble spaced is allwed. Additinal visuals r infrmatinal brchures shuld be limited t n mre than tw pages. Letters f supprt and dcumentatin f partnerships d nt cunt tward the page January 28,

4 length. Include signed letters f supprt frm each f the partnering members and cmmunity. 1. Prject Narrative Requirements: The institutin must demnstrate that the prpsal meets the cre principles described abve in Sectin II Eligibility. Annual Data Reprting Requirements t be Reprted Back t the Chancellr may include: Number f eligible students enrlled in early cllege high schl Number f cllege credit hurs earned by students during the mst recent academic year Number f students frm the partner early cllege high schl wh have enrlled in cllege (using Natinal Student Clearinghuse data) Number f students frm the partner early cllege high schl wh have persisted frm year ne t year tw f cllege (using Natinal Student Clearinghuse data) IX. Legal Ntices The applicant understands that if its applicatin is accepted by the State, the applicant shall enter int an agreement with the State gverning the use f the awarded funds. The applicant agrees t cmply with all applicable federal, state and lcal laws in the cnduct f the wrk hereunder. The State reserves the right t fund any applicatin in full r in part, t request additinal infrmatin t assist in the review prcess, t require new applicatins frm interested parties, t reject any r all applicatins respnding t this annuncement, r t re issue the annuncement if it is determined that it is in the best interest f the State f Ohi. Issuing this annuncement des nt bind the State t making any awards. The State reserves the right t adjust the dates fr this annuncement fr whatever reasns are deemed apprpriate. The State reserves the right t waive any nn substantive infractins made by an applicant, prvided that the applicant cures such infractin upn request. All csts incurred in preparatin f an applicatin shall be brne by the applicant. Applicatin preparatin csts are nt recverable under an award. The State f Ohi shall nt cntribute in any way t recvering the csts f applicatin preparatin. The funding decisins are final. Applicants will be ntified f the utcme f their applicatin(s) at the cnclusin f the review prcess. The applicant understands that the infrmatin prvided herein is intended slely t assist the applicant in submittal preparatin. T the best f the State s knwledge, the infrmatin prvided is accurate. Hwever, the State des nt warrant such accuracy, and any errrs r missins subsequently determined will nt be cnstrued as a basis fr invalidating this slicitatin. Interested parties bear the sle respnsibility f btaining the necessary infrmatin t submit a qualifying applicatin. The State retains the right t mdify r withdraw this slicitatin at any time. By submitting an applicatin, applicants expressly agree t these terms. January 28,

5 X. Public Recrd All infrmatin submitted in respnse t this RFP is public infrmatin unless a statutry exceptin exists that exempts it frm public release under Ohi law, including the Ohi Public Recrds Act in Sectin f the Ohi Revised Cde. APPENDIX A CRITERIA CHECKLIST Prpsals shuld cntain infrmatin t dcument the criteria described in Sectin II Eligibility Applicant Infrmatin Applicant Name: Participating Secndary Institutins: Participating Cmmunity: (1) Early Cllege High Schls are created and sustained by a lcal educatin agency, a higher educatin institutin, and the cmmunity, all f whm are jintly accuntable fr student success Prvide an example f a full written agreement t prvide full access t cllege curses, facilities and supprt services Prvide a list f representatives frm all partner rganizatins wh meet regularly t review student success data, prvide guidance, and make key decisins regarding planning, implementatin, and sustaining the early cllege schl Prvide infrmatin n hw faculty, staff, and cmmunity partners develp deep cllabratins and participate, accrding t their rle, in data driven activities that advance instructinal practice, curriculum develpment, staff develpment and student supprt in rder t build a cllege ging culture Prvide infrmatin n hw partners are actively engaged in develping sustainable funding fr the early cllege high schl (2) Early cllege schls engage all students in a cmprehensive supprt system that develps academic and scial skills as well as behavirs and cnditins necessary fr cllege cmpletin Prvide infrmatin n hw secndary and higher educatin partners have aligned high schl and cllege requirements and curricula, and they c develp an academic plan that incrprates pprtunities fr dual credit Describe hw the academic plan ensures that students will strive t up t tw years f cllege credit in the cre disciplines Describe hw strategies and structures are in place t prvide students with the pprtunity t cmplete tw r fur year degrees, (e.g., a graduatin plan, transfer r articulatin agreements) January 28,