19 th Annual National Tribal Transportation Conference. Vendor Information Packet. October 3-6, Anaheim Marriott Hotel. Anaheim, California

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1 19 th Annual National Tribal Transportation Conference Location Anaheim Marriott Hotel 700 West Convention Way Anaheim, CA Phone: (714) Parking Self Parking - $24/day Valet - $28/day Set-Up Monday, October 3 3:00 pm 5:00 pm Exhibition Monday, October 3 5:00 pm 8:00 pm Tuesday, October 4 8:00 am 5:30 pm Wednesday, October 5 8:00 am 5:30 pm Thursday, October 6 8:00 am 12 noon More Information Margaret Browne NTTC@nijc.org Western Tribal Technical Assistance Program 5250 Aero Drive Santa Rosa, CA Phone: Fax: Hosted by: o Western TTAP o Alaska TTAP o Eastern TTAP o Mountain West TTAP o Northern Plains TTAP o Northwest TTAP o Southern Plains TTAP Packet October 3-6, 2016 Anaheim Marriott Hotel Anaheim, California The 19th Annual National Tribal Transportation Conference will provide you with maximum access via print, online and on-site to representatives from federal agencies, tribes, local and state municipalities. We expect that the 19th NTTC will draw 500 registered participants. The agenda is set up for many opportunities to visit booths and displays during the opening reception, registration, breaks, meals and breakout sessions. When general vendor registration opens, it will be offered on a firstcome, first-served basis. The basic vendor registration includes a 6 display area with skirted table, two chairs, and a listing in the conference program. Higher levels include more perks! Booth selections will be given in order of payments received. This event is limited to 50 total vendors, so don t delay sign up as a vendor today! To be included in all the vendor opportunities including the NTTC website and printed programs, vendor registrations must be received by Friday, September 2, (Vendor registrations received after this date will not be guaranteed inclusion in the printed materials). TO REGISTER: Registration: Available beginning Tuesday, November 24, Online link: Contact: Margaret Browne at or NTTC@nijc.org 1

2 Vendor Levels Titanium Vendor - $6,500 Titanium Vendor - Registration (maximum 5 vendors) includes the following: Titanium Vendor name and logo with a link to the vendor website will be listed on the home page of the 2016 NTTC website. The Company logo will be displayed on the screens during breaks, on a poster in the conference registration and meal areas and listed in the conference program. One full-page advertisement in the conference program. Public recognition at the Opening Plenary and Closing Awards Sessions. This includes a five-minute Welcome to the participants during the Opening Plenary Session. Five complimentary conference registrations. Platinum Vendor - $5,000 Platinum Vendor - Registration includes the following: Platinum Vendor name and logo with a link to the vendor website will be listed on the home page of the 2016 NTTC website. The Company logo will be displayed on the screens during breaks, on a poster in the conference registration and meal areas and listed in the conference program. One half-page advertisement in the conference program. Public recognition at the Closing Awards Session. Three complimentary conference registrations. Gold Vendor - $3,000 Gold Vendor - Registration includes the following: The names and logos of Gold Vendors are listed on a poster displayed in the conference registration area, and listed in the conference program. One quarter-page advertisement in the conference program. Verbal recognition at the Awards Ceremony. Two complimentary conference registrations. 2

3 Silver Vendor - $1,000 Silver Vendor - Registration includes the following: The names and logos of Silver Vendors are listed in the conference program. Two complimentary conference registrations. Tribal Organization & Tribal Craft Vendor - $400 Tribal Organization & Tribal Craft Vendor - Registration (maximum 10 vendors) includes the following: The names and logos of Tribal Organization and Tribal Craft Vendors are listed in the conference program. Two complimentary conference registrations. *Please Note: Electricity and other extras may be ordered through the hotel at an extra cost to the vendor. The Exhibitor Order Form will be available soon. 3

4 Schedule General Information Monday Registration 3:00 pm - 7:00 pm Vendor Set-Up 1:00 pm - 3:00 pm Opening Reception 5:00 pm - 7:00 pm Tuesday Vendor Showcase 8:00 am - 5:30 pm Wednesday Vendor Showcase 8:00 am - 5:30 pm Thursday Vendor Showcase 8:00 am - 12 noon Sponsor Opportunities Vendor Showcase Tear Down Lunches Morning Breaks Afternoon Breaks Banquet Heavy Equipment Operator s Rodeo Scholarships for Tribal Attendance Golf Outing (tentative) Payments Credit Card (fax/phone/ /mail) Check/Money Order/PO (mail) Noon - 1:30 p.m. Contact Margaret Browne at (707) or NTTC@nijc.org to arrange payment. Vendor tables will not be held unless payment has been received by NIJC. Tables are on a first come basis. Cancellation By September 9, 2016 (refundable minus $200 administrative fee) After September 9, 2016 (no refunds provided) Hotel Information Anaheim Marriott Hotel 700 West Convention Way Anaheim, CA Phone: (714) Room Block Name: NTTC 2016 Room Block Rates: $169 standard room (single/double) (+applicable taxes) Special Room Rate Cut-Off Date: Monday, September 12, 2016 Reservations: 1 (877) To Reserve your room on-line go to: 4

5 DIRECTIONS TO HOTEL: Driving Directions from John Wayne Airport Orange County - SNA: Travel northeast on North Airport Way Continue onto JWA Roadway then make a slight right back onto North Airport Way Turn left onto MacArthur Boulevard. Turn right to merge onto Interstate 405 North toward Long Beach. Take exit 9A to merge onto CA-55 North. Travel 4.3 miles to exit 10B for Interstate 5-North toward Santa Ana Travel 5.9 miles to exit 109 for Katella Avenue/Disney Way/Civic Center/Disneyland. Merge onto South Anaheim Way. Proceed to East Katella Avenue and turn left. Turn left again onto South Harbor Boulevard. Take the first right onto West Convention Way. Make a U-turn and the hotel will be on the right. Driving Directions from Los Angeles International Airport LAX: Travel east on World Way. Keep right and merge onto South Sepulveda Boulevard. Make a slight right onto the Interstate 105 East ramp. Keep left and merge onto Interstate 105 East. Travel 17 miles to exit 18 for Interstate 605. Keep right and follow signs for Interstate 605 South. Merge onto Interstate 605 South and travel 2.5 miles to exit 7A for CA-91 East. Travel 7.6 miles on CA-91 East to exit 24 and merge onto Interstate 5 South toward Santa Ana. Travel 5 miles to exit 110A for Harbor Boulevard and the convention center. Keep right and follow signs for Harbor Boulevard South. Merge onto South Harbor Boulevard and continue to West Convention Way. Make a U-turn and the hotel will be on the right. General Driving Directions: From South From I-5 South Exit 110A, take ramp right and follow signs for Harbor Blvd Turn right onto S Harbor Blvd Turn right onto W Convention Way Make a U-turn to stay on W Convention Way From North From I-5 North Exit 109, take ramp right for Katella Ave toward Disney Way Bear left onto E Katella Ave Keep straight onto W Katella Ave Turn left onto S Harbor Blvd Turn right onto W Convention Way Make a U-turn to stay on W Convention Way 5

6 Shipping and Receiving Fee Schedule Terms & Conditions INCOMING PACKAGES: Incoming packages are received by our Shipping & Receiving department. Major couriers (FedEx, UPS) deliver their packages to the hotel between 8:00 a.m. and 12 noon, Monday through Friday. Saturday deliveries are available from all major couriers. Incoming packages are held in the Shipping & Receiving department for guests (a message is left on the guest room phone or attached to the reservation of guests who have not yet arrived) awaiting the guests delivery instructions. Guests should call the Bell Desk at extension 5266 to make delivery arrangements. The Bell Desk is available for service 24 hours a day. Shipment Information: The address to which you may ship your packages is: Anaheim Marriott Hotel, 700 West Convention Way Anaheim, CA, Packages should be sent using the label below to the attention of the person receiving them. Packages may be received at the Bell Desk. Handling fees will be charged at the time of receipt unless previous billing arrangements have been made. Handling fees apply to all packages received or shipped. Refrigerated items: Refrigeration and Freezer storage is available at an additional charge and based on space availability. Please contact us in advance to make these arrangements. TERMS AND CONDITIONS: Storage Policy: Convention materials are welcomed at the hotel any time prior to an event. Materials that are received before an event are charged for storage, in addition to handling, for each day stored before being received by our guests. Delivery Policy: Materials being delivered to ballrooms, meeting rooms or anywhere on the convention floor must be signed for at the time of delivery. The Bell Desk will not deliver materials to insecure/unattended areas. Once materials are delivered and signed for they are the responsibility of the consignee. Freight Policy: Materials to be shipped from the hotel by any carrier other than Fed Ex or UPS must be arranged for in advance with the shipping department. Appropriate billing may be arranged or a credit card must be provided for payment. OUTGOING PACKAGES: Parcels and envelopes for next day delivery via courier services should be dropped off at the Bell Desk no later than 2 p.m., Monday through Friday for next day delivery. Parcels and envelopes for Saturday pickup should be brought to the Bell Desk no later than 11 a.m. for most couriers. Outgoing envelopes and parcels not requiring overnight delivery can be dropped off at the Bell Desk 24 hours a day. The Bell Desk provides access to all major couriers. Parcels and envelopes billed to group master accounts, guest rooms or credit cards will be billed at hotel retail rates. Guests are encouraged to completely fill out the shipping forms that our Bell Desk will provide you to ensure that we have adequate information to ship your packages appropriately. Hotel handling rates apply to all outgoing packages. 6

7 VENDOR FEE SCHEDULE: Vendors are responsible for the following charges. The hotel will bill vendors directly for these charges. Incoming & Outgoing Packages: Letter Packs no charge Packages & Boxes - $20.00 Self Contained Display Unit / Cases - $50.00 Pallets or Oversized Containers - $ and up Storage per Day: Packages & Boxes - $20.00 Self Contained Display Unit / Cases - $50.00 Pallets or Oversized Containers - $ and up Refrigeration Fee per Day: Packages & Boxes - $20.00 per item per day additional Cases - $40.00 per item per day additional. Labor: Labor charges may apply for larger pallet deliveries (Pallet Jack Service $ / Hour). Please alert the Anaheim Marriott about pallet shipments prior to delivery arrangements. Packaging Supplies: Boxes, bubble wrap, packaging guns, tape and other supplies also available at FedEx Office located in the Oasis Lobby. The Anaheim Marriott assumes no responsibility for materials left in ballrooms, meeting rooms or anywhere on the convention floor unless they have been physically received and signed for by the hotel Shipping or Bell Desk staff. 7

8 Shipping Information / Proper Labeling for all Shipments Please place one label on each item being shipped to the hotel: NATIONAL TRIBAL TRANSPORTATION CONFERENCE NTTC VENDOR BALLROOM 8