EXHIBITOR & SHOW SERVICES MANUAL

Transcription

1 1 Section A. CONTACT INFORMATION EXHIBITOR & SHOW SERVICES MANUAL Show Organizer Contact: Freight & Shipping Services: Tom Leahy American Chemical Marketing 809 North Fairway Road Glenside, PA Tel: ; Fax: Displays Unlimited LLC Attn: Mandy Steele 196 A Shop Grove Drive Columbia, SC Tel: +1 (803) ; Fax: +1 (803) mandy@displaysunlimited.net Event Location: Belmond Charleston Place *Hotel does not have storage Attn: Ceil Phillips space for direct shipments 205 Meeting Street see page 3 below* Charleston, SC Tel: +1 (843) ; Fax: +1 (843) ceil.phillips@belmond.com Section B SHOW DATES & TIMES Show Hours: Wednesday, September 9: 1:00 PM 6:30 PM Thursday, September 10: 9:00 AM 6:00 PM Friday, September 11: 9:00 AM 1:00 PM Registration Hours: Wednesday, September 9: 9:00 AM 6:30 PM Thursday, September 10: 8:00 AM 6:30 PM Friday, September 11: 8:00 AM 12:00 Noon Exhibit Set Up: Wednesday, September 9: 8:30 AM 4:30 PM Exhibit Break Down: Friday, September 11: 12:00 Noon 3:00 PM

2 2 Section C. EXHIBITORS: WHAT S INCLUDED + ADDITIONAL OPTIONS Exhibit Spaces Include: Two (2) Complimentary Exhibitor Staff Badges (includes full conference registration) Additional exhibitor staff badges can be registered online at this link choose Exhibitor Staff Badge option (regular registration rates apply after complimentary badges are used): **NOTE: All spaces = 8 feet wide MAXIMUM** Grand Ballroom booths (#1 #132): 8'W x 6 D x 8 H space, with pipe & drape for side and back panels Grand Lobby spaces (#133 #182): 6 W table top format, approx W back space behind table One (1) 6' table, One (1) tablecloth, One(1) table skirt, and Two (2) Chairs One (1) Electrical Outlet (110V) Company Name Signs with Company Name in basic block letters Show decorator will set up supplied pipe & drape, tables, and company freight in each space Additional Furniture Options: A list and order form for additional exhibit furnishings can be found on Page 6 in the back of this manual To order additional exhibit furnishings, exhibitors need to complete the Credit Card Authorization form (Page 8 in back of manual) and return to the Displays Unlimited show services contact. Wireless Internet & Audio/Visual Needs: Free Wi Fi Audio/visual needs such as TV monitor or a wired Internet connection can be ordered directly from the hotel A/V company, PSAV: John Michiels, Director, Event Technology PSAV, c/o Charleston Place Hotel 205 Meeting Street Charleston, SC Office: Mobile: jmichiels@psav.com

3 3 Section D. SHIPPING AND RECEIVING EXHIBIT MATERIALS 1. PRE SHOW ADVANCE SHIPPING (Use forms from pages 7 & 8 at back of manual): All exhibitor equipment/materials should be shipped in advance of the show using our show decorator, Displays Unlimited, using the FREIGHT SERVICES & CREDIT CARD FORMS (pgs. 7 & 8 below) EARLIEST DATE for all exhibit materials to arrive = Friday, August 7, 2015 DEADLINE for all exhibit materials to arrive = Friday, September 4, 2015 Displays Unlimited freight services rates are $ flat for 1 st 200 lbs., +60 cents/add l lb.: 1. This service includes receiving materials at our warehouse, unloading from carrier, storage at warehouse, delivery from our warehouse to convention site, empty crate storage, delivery of crates after show to booth, and delivery from booth to designated carrier for outbound shipment. 2. Payment for freight handling must be paid in advance of show. 3. All shipped materials must state event name, Spec & Agro Chem, and Exhibitor Company, Exhibitor Contact, and Exhibit Space Number on each package and on bill of lading. 4. Bill of lading for outbound shipment will be available at end of show. 5. It is exhibitor s sole responsibility to label each piece of outbound shipment and submit to displays unlimited a completed bill of lading covering each outbound shipment. 6. Loose material and uncrated shipments will not be accepted at warehouse. 7. Each shipment should be insured by the exhibitor from the time it leaves your company until it is returned to you from the show. 8. Displays unlimited will not be responsible for concealed damage, material inadequately packed or for damage to uncrated, un skidded or loose materials, damage or loss from any cause at any time after delivery to booth. 9. Shipments by whatever means of transportation must be prepaid No collect shipments will be accepted. Return Instructions: Exhibitors can leave any boxes by your booth, with a properly labeled shipping label affixed for your preferred carrier. Displays Unlimited will collect materials and coordinate the return shipment to your office. It is helpful to have an actual shipping label and not a hand written one to ensure proper return delivery. 2. DIRECT SHIPMENTS TO CHARLESTON PLACE HOTEL: NOTE: The Charleston Place Hotel has very limited storage space for exhibit materials exhibitors are encouraged to use our show contractor Displays Unlimited (see #1 above). We have set up a flat rate of $120 (up to 200 lbs.) which covers receiving materials 30 days before the show, storage, delivery to your exhibit space on show set up day (Tuesday, Sept. 8), and setting up a return shipment post show. Exhibitors are welcome to carry their own materials into the hotel at no charge. There is a public parking garage directly adjacent to the Charleston Place Hotel ($16/day). If you do need to ship direct to the hotel, limited deliveries can only arrive between Friday, Sept. 4 Tuesday, Sept, 8, 2015 (3 business days before show), and should state the following information on each box label: Belmond Charleston Place Spec & Agro Chem, Exhibitor Company Exhibitor Contact, Exhibit Space Number 205 Meeting Street Charleston, SC Tel: +1 (843)

4 4 SECTION E. HOTEL ROOM RESERVATIONS/DEADLINES 1. Show Location and Host Hotel: Belmond Charleston Place 205 Meeting Street Charleston, SC Tel: +1 (843) ; Fax: +1 (843) ; US Toll Free Reservations: 1 (888) place ** The Charleston Place room block rate of $ per night can be reserved by calling the number above and mentioning our Specialty & Agro Chemicals group. DEADLINE to Reserve Rate: August 9, 2015 Event Contracted Dates: Tuesday, 9/08 arrival through Friday, 9/11 departure Current Parking Fees: Public Garage Parking: $16.00/Day Valet Parking: $16.00/Day Internet Access: Complimentary High Speed for Show Guests in Rooms & Public Lobbies Airport Transportation: Charleston International Airport is approximately 12 miles north of the Charleston Place hotel. Taxi cabs are available for an estimated $25 $30 each way. 2. Alternate Overflow Hotel Options (Deadline to Reserve Rate: August 9, 2015): Marriott Renaissance Charleston Historic District (2 Block / 5 Minute Walk) *Room block rate of $ per night can be reserved by calling the number below and mentioning our Specialty & Agro Chemicals group: 68 Wentworth Street, Charleston, SC Tel: +1 (843) Toll Free Reservations: 1 (800) MARRIOTT Online Link to Group Rates: Coming Soon renaissance charleston historic district hotel/ Courtyard by Marriott Charleston Historic District (10 Minute Walk) *Room block rate of $ per night can be reserved by calling the number below and mentioning our Specialty & Agro Chemicals group: 125 Calhoun Street, Charleston, SC Tel: +1 (843) Toll Free Reservations: 1 (800) MARRIOTT Online Link to Group Rates: Click to Reserve Courtyard Rooms courtyard charleston historic district Other Charleston Hotel Options There are various other hotels, motels, and smaller inns within walking distance in the downtown district See other options here: g54171 Charleston_South_Carolina Hotels.html

5 5 SECTION F. TRANSPORTATION/FLIGHTS Charleston, South Carolina is a very accessible commute for the specialty chemical and agrochemical industry driving distance for many companies based in the Southeast U.S. via the major interstate highways, I 26 and I 95; and with direct flights available from many major national cities to Charleston International Airport (CHS): airport.com/

6 6 BOOTH FURNISHINGS ORDER FORM **PLEASE RETURN THIS FORM TO DISPLAYS UNLIMITED WITH PAYMENT** DISPLAYS UNLIMITED LLC SHIPPING ADDRESS: P O BOX A Shop Grove Drive WEST COLUMBIA SC Columbia, SC TEL: FAX: du@displaysunlimited.net EVENT: Specialty & Agro Chemicals America DATE: Sept 9-11, 2015 COMPANY NAME: Booth/Table#: REPRESENTATIVE: PHONE#: ADDRESS: DISPLAY TABLES ONLY ACCESSORIES 4FT X 2FT WIDE FOLDING CHAIR FT X 2FT WIDE ARM CHAIR FT X 2FT WIDE COUNTER-HI CHAIR WOODEN STOOL DISPLAY TABLES W/SKIRTING METAL EASEL FT X 2FT WIDE TABLE TOP EASEL FT X 2FT WIDE FLOOD LIGHT FT X 2FT WIDE WASTEBASKETS TH SIDE DRAPED ROLLING COAT RACK SKIRTING ONLY BAG STANDS GRID PANELS 2 X Circle skirt color (includes white vinyl top): GRID PANELS W/LEGS Blue Red White Black Burgundy Plum Orange Berry Green Gray Beige Gold Teal Dusty Rose ROUND TABLES Purple Navy Light Blue 24"X30"H COCKTAIL "X42"H COCKTAIL COUNTER HIGH TABLES W/SKIRTING 48" ROUND FT X 2FT X 42" H FT X 2FT X 42" H SUBTOTAL: 8FT X 2FT X 42" H TH SIDE DRAPED % TAX: Circle skirt color (includes white vinyl top): Blue Red White Black Teal Plum Green Burgundy Gold Gray Orange 3% CC fee: TOTAL: NOTE: 1. ALL PAYMENTS MUST BE INCLUDED WITH ORDER 2. ORDERS MUST BE RECEIVED BY WEDNESDAY, SEPTEMBER 2, FLOOR ORDERS ARE SUBJECT TO 30% INCREASE.

7 7 PRE-SHOW FREIGHT SHIPPING FORM **PLEASE RETURN THIS FORM TO DISPLAYS UNLIMITED WITH PAYMENT** **ARRIVAL DEADLINE TO DISPLAYS UNLMTD: Friday, September 4, 2015** DISPLAYS UNLIMITED LLC Mailing Address: Shipping Address: TEL: P.O. BOX A Shop Grove Drive FAX: WEST COLUMBIA, SC Columbia, SC EVENT: Specialty & Agro Chemicals America EVENT DATE: Sept. 9-11, 2015 COMPANY NAME: Booth/Table#: REPRESENTATIVE: PHONE#: ADDRESS: FREIGHT CARRIER: # OF PCS: WEIGHT: lbs. DATE SHIPPED: RATES: $ MINIMUM CHARGE FOR 1 ST 200 LBS., +60 CENTS EACH ADD L LB. ADDITIONAL FEES: $20.00 EA, TAPING STRAPPING SHRINK WRAPPING LABELING TOTAL PAYMENT: SHIP TO: DISPLAYS UNLIMITED LLC Office Use 196-A Shop Grove Drive DATE PAID: Columbia, SC AMOUNT PAID: TYPE PAYMENT: Include on Label: Event: Spec & Agro Chem Booth/Table #: Company Name: 1. SHIPMENTS CAN BE RECEIVED AT WAREHOUSE TWO WEEKS PRIOR TO SHOW. THIS SERVICE INCLUDES RECEIVING AT OUR WAREHOUSE, UNLOADING FROM MOTOR CARRIER, STORAGE AT WAREHOUSE, DELIVERY FROM OUR WAREHOUSE TO CONVENTION SITE, EMPTY CRATE STORAGE, DELIVERY OF CRATES AFTER SHOW TO BOOTH, AND DELIVERY FROM BOOTH TO DESIGNATED VEHICLE FOR OUTBOUND. 2. LOOSE MATERIAL AND UNCRATED SHIPMENTS WILL NOT BE ACCEPTED AT WAREHOUSE. 3. BILL OF LADING FOR OUTBOUND WILL BE AVAILABLE AT END OF SHOW. 4. IT IS EXHIBITOR S SOLE RESPONSIBILITY TO LABEL EACH PIECE OF OUTBOUND SHIPMENT AND SUBMIT TO DISPLAYS UNLIMITED A COMPLETED BILL OF LADING COVERING EACH OUTBOUND SHIPMENT. 5. DISPLAYS UNLIMITED WILL NOT BE RESPONSIBLE FOR CONCEALED DAMAGE, MATERIAL INADEQUATELY PACKED OR FOR DAMAGE TO UNCRATED, UNSKIDDED OR LOOSE MATERIALS, DAMAGE OR LOSS FROM ANY CAUSE AT ANY TIME AFTER DELIVERY TO BOOTH. 6. ALL SHIPMENTS SHOULD BE INSURED BY THE EXHIBITOR FROM THE TIME IT LEAVES HIS FIRM UNITL IT IS RETURNED FROM SHOW. 7. SHIPMENTS BY WHATEVER MEANS OF TRANSPORTATION MUST BE PREPAID. 8. FREIGHT DELIVERED TO WAREHOUSE AFTER DEADLINE DATE, 09/04/15, WILL BE REFUSED.

8 8 PRE-SHOW FREIGHT & EXHIBIT FURNITURE CREDIT CARD FORM DISPLAYS UNLIMITED LLC Mailing Address: Shipping Address: P.O. BOX A Shop Grove Drive WEST COLUMBIA, SC Columbia, SC TEL: ; FAX: ; Please complete the form if you are using our services. This will protect your exhibiting representative from being responsible for personally covering any additional charge that may be incurred at the event. Credit will be issued only if form is returned prior to show. No services can be provided without advance payment in full or completion of this credit card form. Credit card information is required for any freight, additional services or rentals ordered at show site or freight service after show. At conclusion of show a receipt will be sent to you reflecting all charges and payments. Add 3% for Credit Card Orders. Please circle the card being used: MASTERCARD VISA AMERICAN EXPRESS DISCOVER Name on card: (Please print) Card #: Expiration date: Signature: Show: Specialty & Agro Chemicals America Show Date: Sept. 9-11, 2015 Booth/Table # Company Name: Address: City, State, Zip Code, Country: Phone #: Fax # Ordered by: OFFICE USE ONLY Services: Sub Total: $ 7% Sales Tax: $ 3% Credit Card Fee: $ Total: $ Date Charged: