Sponsor & Exhibitor Participant Kit

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1 Sponsor & Exhibitor Participant Kit IMPORTANT DEADLINES After Payment Company Logo and Description Due (Details on page 7) Aug. 31 st, 2015 Color Advertisement File Due (Details on page 7) Sept. 24 th, 2015 Early Bird Pass Ends Sept. 24 th, 2015 Sponsor Attendee s Name List Due (Details on page 5) Oct. 16th,2015 Booth Selection Due (Details on page 5) Oct. 24th,2015 Regular Pass Ends 1 P a g e

2 Contents IMPORTANT DEADLINES... 1 CONFERENCE LOCATION / DATES... 3 FLOOR PLAN... 3 AGENDA OVERVIEW... 4 EXIHIBITION & DEMO ZONE... 4 CONFERENCE REGISTRATION... 5 SPONSOR CONFERENCE PASS INFORMATION... 5 BADGE PICK UP... 5 SET-UP / MOVE-OUT HOURS... 5 BOOTH SELECTION... 6 PACKAGE SHIPPING AND RECEIVING INSTRUCTION... 6 DIRECTIONS TO THE LOADING DOCK... 6 COMPANY LOGO AND DESCRIPTION... 7 PROGRAM ADVERTISING INFORMATION... 7 ADVERTISING TERMS AND CONDITIONS... 7 PROGRAM ADVERTISING FORMAT... 8 QUESTIONS? P a g e

3 Welcome Sponsors and Exhibitors! Thank you for sponsoring the 2015 Seattle Biz-Tech Summit. We look forward to working with you and seeing you on-site! CONFERENCE LOCATION / DATES Date: Saturday, October 24 th, 2015 Location: Hyatt Regency Bellevue 900 Bellevue Way NE, Bellevue, Washington, USA Tel: +1 (425) FLOOR PLAN 3 P a g e

4 AGENDA OVERVIEW 8:00am Registration Opens 9:00am 10:00am Morning Reception 10:00am 10:10am Opening 10:10am 10:25am Keynote Presentation 10:25am 10:40am Keynote Presentation 10:40am 11:00am Coffee Break Cyber Security Room A Big Data and Data Analytics Room B 11:00am Cloud Computing and Monitoring Room C 12:30pm Cross-border Ecommerce Room D Outlook of Mobile Cloud Computing and IOT Room E Invest in Washington Room F 12:30pm 1:45pm Lunch & Networking 2:00pm Digital Marketing Room A 3:00pm Workshop Room B 2:00pm 4:10pm Seattle Startup Challenge & Awards 4:10pm 5:00pm Happy Hour 4:00pm 5:30pm VIP Dinner Registration 5:30pm 8:00pm VIP Dinner & Networking EXHIBITION & DEMO ZONE 9:00am 5:00pm 11:00am 2:00pm Exhibition Demo Zone 4 P a g e

5 CONFERENCE REGISTRATION Please register by Sept. 24 th Please register for the event by sending us the attendee s name, title and company, so that we have an accurate count for badges, meals, and VIP gifts. If you have any questions and problems regarding to registration, please contact us at SPONSOR CONFERENCE PASS INFORMATION Unless expressly authorized by Seattle Biz-Tech Summit from a custom sponsorship package, sponsors are entitled to the following conference passes: Platinum sponsorship package includes 20 complimentary Expo Pass without lunch, 10 complimentary Day Pass with lunch, 10 complimentary VIP Dinner Pass. Gold sponsorship package includes 10 complimentary Expo Pass without lunch, 10 complimentary Day Pass with lunch, 10 complimentary VIP Dinner Pass. Silver Luncheon sponsorship package includes 10 complimentary Expo Pass without lunch, 15 complimentary Day Pass with lunch, 2 complimentary VIP Dinner Pass. Silver Dinner sponsorship package includes 5 complimentary Expo Pass without lunch, 2 complimentary Day Pass with lunch, 10 complimentary VIP Dinner Pass. Silver Workshop sponsorship package includes 15 complimentary Expo Pass without lunch, 5 complimentary Day Pass with lunch, 2 complimentary VIP Dinner Pass. Bronze sponsorship package includes 20 complimentary Expo Pass without lunch, 5 complimentary Day Pass with lunch, 2 complimentary VIP Dinner Pass. Exhibitor sponsorship package includes 10 complimentary Expo Pass without lunch, 2 complimentary Day Pass with lunch. BADGE PICK UP Badges will be available for pick-up on-site at the registration desk located on the 2nd floor Grand Ballroom of the Hyatt Regency Bellevue. Photo identification (passport or driver s license) will be required to check-in. Please indicate to registration staff that you are a sponsor or exhibitor. SET-UP / MOVE-OUT HOURS Exhibition time Load-in time Load-out time 9:00am - 5:00pm 7:00am- 8:00am 5:30pm- 6:30pm 5 P a g e

6 BOOTH SELECTION Please confirm your booth selection by Sept. 24 th 2015, since booth availability is based on first come first served. We recommend for you to confirm two weeks after sponsorship payment is received. Check the booth availability on and contact us to confirm your choice through PACKAGE SHIPPING AND RECEIVING INSTRUCTION All packages must contain a label providing the following information: To: Seattle Biz-Tech Summit/Nan Hai Julie Flores Catering Manager 900 Bellevue Way NE Bellevue, WA Name of Company, 10/24/2015 Hotel will only accept pre-paid packages. Hotel shall not be liable for safe or timely arrival of any packages sent to hotel. DIRECTIONS TO THE LOADING DOCK There are three (3) freeways that access the hotel. You may approach from I-90 (EastWest), I-405 (North-South), and State Route 520 (East-West). If you are approaching the hotel from a location North or South of Bellevue, your best bet would be to take I-405. If you are approaching from downtown Seattle, take I-90 or State Route 520 (East-West), whichever is closest to you. I-405: Take NE 8th Street westbound. I-90 EASTBOUND: Take I-405 North. Take NE 8th Street westbound. S.R. 520 EASTBOUND: Take I-405 South. Take NE 8th Street westbound. From I-405: Turn right onto 106th Avenue, after taking NE 8th Street exit heading west The loading dock entrance will be on your left hand side before you get to NE 10th St. Head down the steep ramp, which will read Bellevue Place Drive straight ahead to the double gray doors that read Hyatt Regency Bellevue (you are now located on level P2) Freight elevators for the Olympic Tower, Evergreen Ballroom 1st Floor and Grand Ballroom 2nd Floor, are located on the right hand side. Freight elevators for the Cascade Tower, Cedar and Regency Ballrooms 2nd Floor, are located straight through the grey double doors then to your left. 6 P a g e

7 COMPANY LOGO AND DESCRIPTION Please send us your company logo and company description as soon as we received your payment. Your data must have a resolution of at least 300 dpi (dots per inch). Company description has to be no more than 100 words. PROGRAM ADVERTISING INFORMATION Placement Front or Back Inside Cover Size 8.7x11.2 (w/ Bleed) 2 Page Spread 17.2x11.2 (w/ Bleed) Full Page 8.7x11.2 (w/ Bleed) ADVERTISING TERMS AND CONDITIONS Please send file by August 31st, Ad space applications can only be accepted with full payment; Seattle Biz-Tech Summit must preapprove all advertising materials; Ad space is assigned on a first come, first served basis in 4/4 color, 90 lbs text stock, 12 pt. card stock cover 7 P a g e

8 ADVERTISING FORMAT Data Format This is the size in which you must send us your file: 8.7'' x 11.2'' The background or graphical elements which are to be trimmed should extend to the red margin. We will then trim off 0.1''. You must take this into account in the design of your product! Final Format This is the size in which the final program image will be, this is the final format after we have trimmed 0.1'' from the left- and right-hand edges and the top and bottom. 8.5'' x 11'' Bleed 0.1'' (1/10'') This margin is absolutely essential in order to compensate the trimming tolerance. The margin will normally be completely cut off. It is mandatory that background images or areas which are to reach to the edge of the page of your print extend to within this 0.1'' margin, thus ensuring that no thin white margin will be left after trimming. Edge distance 0.2'' (1/5'') In addition, it must be noted that texts and important information are at least 0.2'' away from the original or inner edge. Resolution Your data must have a resolution of at least 300 dpi (dots per inch). Color settings Color mode needs to be in CMYK. File formats Generally we prefer PDF files. Alternatively you can send us JPEG files. QUESTIONS? For deadlines or questions on anything related in this packet, please contact: E: T: +1 (425) P a g e

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