March 9, Dear Vendor,

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1 March 9, 2015 Dear Vendor, 530 Church Street Suite 702 Nashville, TN PHONE FAX VISIT US AT PRESIDENT Chuck Forbis 1 ST VICE PRESIDENT David Rausch 2 ND VICE PRESIDENT Jeff Hughes PAST PRESIDENT David Moore EXECUTIVE DIRECTOR Maggi McLean Duncan SACOP REPRESENTATIVE Rick Scarbrough TREASURER Tim Christol DIRECTORS: Chief Terry Cannon Chief Tony Crisp Chief Jim Akagi Chief Randall Bowden Chief Randy Evans Chief Paul Blackwell Chief Kevin Arnold Chief Judy Moore Chief George Smith Chief Roger Loftin Chief Will Sanders Chief James Paris Chief James Shetterly Chief August Washington The Tennessee Association of Chiefs of Police invites you to participate in our 2015 Annual Conference and Vendor EXPO held in conjunction with the TACP Leadership and Professional Development Conference. The expo will be held at the Knoxville Convention Center. This will be an excellent opportunity for vendors to exhibit their latest innovative products and services, meet prospective customers, and provide Police Executives with current product information. Please note that space is limited and last year s Expo was an early sell out, so don t delay. Please complete the registration form as soon as possible to reserve your place! The Vendor EXPO is an Information, Technology, and Equipment EXPO session designed to educate law enforcement officials and command staff officers in an interactive atmosphere. The TACP extends an invitation to local, state, and federal law enforcement agencies and their command staff to attend the Vendor EXPO. The Vendor EXPO will take place over two days: Wednesday, July 29, :00pm - 7:00pm ** President s Welcoming Reception will be 5:30pm-7:00pm Thursday, July 30, :00am - 4:00pm (Lunch will be provided-see registration form) Host Chiefs Night 6:00pm, July 30th **Vendor set up is from 9:00am to Noon on July 29th TACP members will be available at the EXPO throughout the day and will have scheduled breaks as well. It is requested that all vendors bring displays of their most current products, hand out information, and a representative to make personal contact with attendees. Our members will be required to get vendors to initial their Vendor Cards in order to participate in the drawings for prizes donated by Vendors and to receive POST training credit for attendance. If you would like to donate a prize for the drawings, please indicate such on your registration form or contact the TACP office. A list of sponsorship opportunities during the annual conference may be of interest to you and is included in your packet. Please feel free to contact me if I can be assistance. The Board of Directors and General Membership would like to invite you to become a Corporate Business Member. Enclosed is a membership application in case you are interested in becoming a Corporate Business Member of the TACP. Membership allows vendors to stay current with TACP events and opportunities, be aware of state, local and federal issues, preferred placement at expos, and receive privileges for business members only. We look forward to your membership in our association. If you wish to participate in the 2015 Annual Conference and Vendor EXPO, please complete the online registration form and send in payment no later than Thursday, June 25, 2015 to: TACP, 530 Church Street, Suite 702, Nashville, TN Booth space will be assigned on a first come, first PAID basis. Don t delay...our 2015 Mid Year Vendor Expo sold out 3 months early. Should you have any questions, please call me or Becky Stephens, Membership Services Manager, at (615) or us at We look forward to your participation in our 45th Annual Conference and Vendor EXPO. We look forward to seeing you, Maggi McLean Duncan Executive Director

2 Please contact the TACP office if interested in sponsoring an event at the 45 th Annual Conference. TACP Golf Shirt Sponsorship: Sole Sponsor - $2500 (Company Logo Located on Sleeve worn by members) Wednesday Events: President s Welcoming Reception TACP Sponsor - $5000, Co-Sponsor - $2500, Partner Sponsor - $1500 Thursday Events: Breakfast (presentation or speaker) Sole Sponsor - $3000, Co-Sponsor - $ TACP Annual Conference Sponsorship Opportunities (Banner, Conference Brochure, and Recognition at Event) Luncheon TACP Sponsor - $4000, Co-Sponsor - $2500 Breaks [3 breaks] (Signage and Conference brochure recognition) $500 each Host Chiefs Night (Banner, Event Program, Conference Brochure, and Recognition at Event) TACP Sponsor - $5000, Co-Sponsor - $2500, Partner Sponsor - $1500 Networking/Hospitality Suite (Signage, Event Program, Conference Brochure, and Recognition) TACP Sponsor - $1500, Co-Sponsor - $1000, Partner Sponsor - $500 Friday Events: Breakfast (presentation or speaker) Sole Sponsor - $3000, Co-Sponsor - $1500 Break [3 breaks] (Signage and Conference brochure recognition) $500 each Golf Tournament Hole Sponsorships or donation of prize $2,500 Sole Sponsor $100 per hole Donation of Prize 45 th Annual Awards Banquet (Banner, Event Program, Conference Brochure, and Recognition at Event) TACP Sponsor - $6500, Co-Sponsor - $4000, Partner Sponsor - $2500 Networking/Hospitality Suite (Signage, Event Program, Conference Brochure, and Recognition) TACP Sponsor - $1500, Co-Sponsor - $1000, Partner Sponsor - $500 (Includes Sign with Company Name on Hole) Conference Sponsorship: Gold - $10,000 - Conference Recognition in all printed materials, banner, opportunity to address the entire membership, invitation to all events as a VIP guest of the President (Vendor Booth Included) Platinum- $7,500 - Conference Recognition in all printed materials, opportunity to address the entire membership, and attendance at the Member Luncheon and Annual Banquet seated at the President s table (Vendor Booth Included) Bronze $5,000 - Conference Recognition in all printed materials, invitation to Member Luncheon, and attendance at the Annual Banquet seated at the President s table (Vendor Booth Included) Silver - $2,500 Recognition in all Conference materials and invitation to the Member Luncheon and Annual Banquet as a guest of the President (Vendor Booth Included) Partner up to $1,500 - Conference Recognition in all printed materials and invitation to the Member Luncheon ***Vendors are encouraged to donate items for the Chief s Welcome Bags and for DOOR PRIZES.

3 Online Registration In an effort to provide convenience to our vendors, the TACP is continuing to use online registration forms for our Vendor Expos. Below are links to the Annual Conference Vendor Expo Registration Form, the Annual Conference Vendor Activity Form, and the Credit Card Authorization Form to use for credit card payments. Once you submit a form, a confirmation will be sent to you. This ensures that the TACP has received your submittal. If you do not receive a confirmation , please contact the TACP office. If you prefer a hard copy of the form and would like to request one be ed to you, please contact the TACP office. Contact: Becky Stephens Click the following link for the ANNUAL CONFERENCE VENDOR EXPO REGISTRATION FORM: https://adobeformscentral.com/?f=fuhj21j0h5zuijtta3ekdw Click the following link for the ANNUAL CONFERENCE VENDOR ACTIVITY FORM: https://adobeformscentral.com/?f=m0d132dhbdstgkakamwcaa Click the following link for the CREDIT CARD AUTHORIZATION FORM: https://adobeformscentral.com/?f=*r9tg8q0gdwamb*y8ylfhw

4 2015 Annual Conference Vendor EXPO Knoxville Convention Center BS Training BS BS Vendor Registration BS = Beverage Station

5 Special Offer Early Bird Special Register Early and Save! SAVE $50 Send in your registration form and payment by April 27, 2015 and receive $50 off your registration fees.

6 The rules and regulations are a part of the application and contract for exhibit space. By signing the contract, an exhibitor agrees to abide by these rules and regulations. The Tennessee Association of Chiefs of Police, (TACP) shall have full power to interpret or amend these rules and regulations. The exhibitor agrees to abide by any rules or regulations that may be adopted hereafter by TACP. The rules and regulations become a part of the contract between the exhibitor and TACP. They have been formulated in the best interest of the exhibitors. The Executive Board respectfully asks for the full cooperation of the exhibitors in complying with these rules and regulations. Any points not covered are subject to the decision of TACP. 1. SET-UP AND REMOVAL OF EXHIBITS Exhibit set up: Wednesday, July 29, :00am - 12:00pm If you are bringing in multiple pieces (and did not have the shipped) you must load in through the loading dock on Chestnut Street due to the layout of the Convention Center. Exhibit dismantle: Thursday, July 30, :00pm - 6:00pm Exhibits must be removed by 6:00pm. However, exhibitors are asked to not remove, dismantle or begin to pack materials or displays before 4:00pm on Thursday, July 30, Shipping labels will not be provided for load out. Please have the necessary shipping labels with you. 2. SHOW HOURS Wednesday, July 29, :00pm - 7:00pm Thursday, July 30, :00am - 4:00pm (Lunch will be provided) EXHIBITION RULES AND REGULATIONS 3. PROPER USE OF EXHIBIT SPACE Exhibitors may not reassign, sublet or allow other companies to use the whole or a part of the space assigned to them. This rule will be STRICTLY ENuORCED. Exhibitors may not display or advertise any goods or services not manufactured, distributed or otherwise provided by the exhibiting company during the normal course of business. 6. LIABILITY The Tennessee Association of Chiefs of Police (TACP) shall not, in any manner or for any cause, be liable or responsible or any damages that may occur to the exhibitor, or to the exhibitor s directors, officers, employees, agents, licenses or guests. Any damage to the goods or other property of the exhibitor that the exhibitor or the exhibitor s directors, officers, employees, agents, licensees, or guests or for any loss or injury and all claims for such injuries are hereby waived. The exhibitor is responsible to protect and provide the security for its exhibit, demonstration, goods, materials and/or equipment during conference times. The exhibitor is responsible for taking all measures necessary to protect other parties and property from any harm, which might result from or be caused by its exhibit, demonstration, goods, materials, and/or equipment. The exhibitor shall be solely liable for any and all damages, costs or expenses which the exhibitor may incur, suffer, or be required to pay by reason of injury to persons or loss of or injury to property which may be caused by or result from any act of omission on the part of the exhibitor, or caused by or result from any demonstrations or exhibit of the exhibitor. 7. INSURANCE The exhibitor shall secure, furnish and maintain insurance which must be in effect during all periods of the exhibitor s participation in the exhibition, including, but not limited to, the exhibition itself and the preparation, set up, and dismantling of the exhibition. 8. CANCELLATION AND RELOCATION The Tennessee Association of Chiefs of Police reserves the right to cancel or relocate the event. If the TACP cancels or relocates the event due to circumstances within the TACP s control, the liability shall be limited to a refund of payment for rental costs paid by the exhibitor in accordance with the payment section of the agreement. In the event that the TACP has no control over the cancellation or relocation of the exhibition, the TACP has no liability of any kind but may, in its discretion, refund any payments for rental costs paid by the exhibitor. In any event, the TACP s maximum and sole liability, if any, to the exhibitor in the event of cancellation or relocation shall be for the return of the rental fee, or a portion of the fee, as the TACP, in its discretion, determines. 4. ADDITIONAL or SPECIAL DISPLAY SERVICES NEEDED Please contact the TACP office if you have any additional or special needs that exceed a table, 2 chairs and electricity (an additional charge). (for example: additional chairs, tables, Internet, etc...) 5. SHIPPING ADDRESS: All shipments should be labeled as follows: Knoxville Convention Center Attn: TACP Conference 701 Henley Street Knoxville, Tennessee Hold uor: Company and/or Contact Name & Booth # 9. REJECTION OF APPLICATION The Tennessee Association of Chiefs of Police reserves the right to cancel or refuse rental or display space to any person or company whose conduct or display of goods is, in the opinion of the Executive Board, incompatible with the general character and objectives of the exhibition. 10. EXHIBITORS If you have more than two individuals manning your booth, please let the TACP know so that we can make proper arrangements. Contact: Kelsey Marcengill (865) We ENCOURAGE delivery for July 28th! No deliveries will be accepted prior to July 27th!

7 TENNESSEE ASSOCIATION OF CHIEFS OF POLICE 45th Annual Conference and Vendor EXPO July 29-30, 2015 Knoxville Convention Center Knoxville, TN We invite you to join us for our 2015 Annual Conference and Vendor EXPO Meeting. We sincerely appreciate your support and hope that your organization will continue to benefit from attending our conferences, which is a great opportunity to display your products and services. You will have the opportunity to meet and talk with law enforcement executives representing federal, state and local agencies, as well as municipal and county agencies and college and university police departments. Directions to Hilton Knoxville HOTEL INFORMATION Hilton Knoxville 501 West Church Avenue Knoxville, TN ************************************* Reservations: HILTONS Request the TACP Group Code. Click here for online reservations. ************************************* Room Rate: $108 per day plus applicable taxes Rate includes: Free parking and complementary in-room internet Reservation Deadline for reduced room rate: June 25, 2015 NORTH ON I-75 OR EAST ON I-40 Take 40 East into the Downtown Area - Take exit #388 (U.S 441; Downtown/Henley) - You will exit off Interstate to right- Go through tunnel to Henley Street - Go to the second traffic light, turn left onto Church Ave, Hotel is one block up on the left. SOUTH ON I-75 (I-275 SOUTH) Take I-40 East Exit - Merge to the far right, take Henley Street S. Exit - Go through tunnel to Henley Street - Go to the second traffic light, turn left onto Church Avenue - Hotel is one block up on the left WEST ON I-40 At exit 389/388A, take ramp right for TN-158 West toward Downtown - Take ramp right for Cumberland Ave toward Downtown - Turn right onto Walnut St SW - Turn left onto W Church Ave SW MCGHEE TYSON AIRPORT Take 129 North to I-40 East. Follow 40 East into the Downtown area and get off on exit #388 (U.S 441; Smoky Mountain Exit). You will exit off the interstate to the right, stay left and go through the tunnel to Henley street. Go to the second traffic light, turn left onto Church Street and the Hotel is one block up on the left.

8 Tennessee Association of Chiefs of Police 45th Annual Conference Vendor Activity Registration Form July 29-30, 2015 Knoxville Convention Center Name/Contact: Company Address: City: State: Zip: Phone: Fax: Names of People Attending : The TACP Membership would love for you to participate in the social activities of this Conference. Please sign up below and we all look forward to seeing you July Please check all events that you plan to attend and let us know how many people will be attending. Host Chiefs Night Neyland Stadium Thursday evening - $35 per person Golf Tournament 11:30am- Friday -$60 per person (lunch will be provided) Annual Awards Banquet & Auction 6:00pm Friday Dinner - $60 per person # Attending : Total Cost: # Attending: Total Cost: # Attending: Total Cost: Please Invoice me. (Send this request by June 19, 2015 ) Payment due no later than Thursday, June 25. Please Make Checks Payable and Mail to: TACP 530 Church Street, Suite 702 Nashville, TN Phone: Fax Total Enclosed: $ For TACP Office Use Only: Date Received: EXPO Date Invoiced: Member Date Paid:

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