Victoria No. 3 Health Services Union. Ratified Salary Schedule

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1 Rule 83 Policy Victoria No. 3 Health Services Union Ratified Salary Schedule This is the Ratified Salary Schedule adopted on 2013 by the Branch Committee of Management of the Victoria No. 3 Branch. Ratified Salary Schedule 1

2 RATIFIED SALARY SCHEDULE HSU VIC NO. 3 BRANCH Band Level 1 Membership Officer / Receptionist (to top of Level 2) 1 $47,170 2 $48,451 3 $49,958 4 $51,014 Level 2 1 $53,013 2 $54,281 3 $55,559 4 $56,851 5 $58,173 Level 3 Organiser (to top of Level 4) 1 $59,926 2 $61,310 3 $62,692 4 $64,076 5 $65,459 6 $66,842 Level 4 Office Manager 1 $69,914 2 $71,451 3 $72,987 4 $74,524 5 $76,059 6 $77,597 Level 5 Lead Organiser/Industrial Officer/Senior Industrial Co- ordinator 1 $82,208 2 $84,973 3 $87,739 4 $90,503 5 $93,269 6 $96,037 Level 6 Senior Industrial Officer 1 $99,109 2 $101,804 3 $104,509 4 $107,215 5 $109,922 6 $112,640 2

3 CLASSIFICATION DESCRIPTORS HSU VIC NO. 3 BRANCH HSU 3 LEVEL 1 General Description An employee, other than a trainee or an employee otherwise classified, exercising basic levels of administrative skill and responsibility. Level of Supervision, Independence Works under general supervision. Problem Solving, Judgement Applies knowledge to resolve routine problems. Organisational and Professional Knowledge Follows organisational policies and procedures and applies knowledge to effectively complete tasks. Qualifications and Experience Secondary education, word processing and other software skills as required, basic electronic communications skills (internet, , fax, telephone). Indicative Skills and Responsibilities Receive and pass on messages to facilitate information flow and routine communication Apply knowledge of the Union to respond to inquiries and promote Union services Assist processing of incoming and outgoing mail Follow Union policies and procedures, including OH&S Participate in allocation and completion of team tasks Collect and provide information to facilitate information flow and research Provide information and advice to union members within areas of knowledge Handle information to maintain access and security of records Maintain and update information records systems electronic or paper, library resources, databases Maintain diaries for meetings and appointments Assist with the booking, preparation, set- up and take- down of meeting rooms Assist in the organisation of travel and accommodation Utilise word processing, database, internet and , and other software as required for the performance of tasks Conduct of reception responsibilities, greeting and directing visitors Receive incoming goods Distribute media releases electronically and maintain list of recipients. 3

4 HSU 3 Level 2 General Description An employee exercising advanced levels of administrative skill and responsibility. Level of Supervision, Independence Works under general supervision, independently undertakes tasks and responsibilities. Problem Solving, Judgement Capacity to resolve problems within areas of responsibility, and exercise judgement in the completion of tasks. Organisational and Professional Knowledge Well- developed knowledge of the organisation, follows organisational policies and procedures, applies knowledge to answer or redirect inquiries, and exercises discretion. Qualifications and Experience Secondary education, post- secondary where required in a position, competence in the use of information and electronic communications technology. Indicative Skills and Responsibilities Indicative skills required at Level 1 Participate in the training and coordination of staff at Level 1 Word process and format complex texts, produce high quality documentation Produce accurate copy from aural recordings Provide administrative and organisational support to specified employees Plan appointments and meetings Provide accurate information and advice concerning Union services and products to meet external inquiries and needs Liaise with external organisations and contacts, media representatives Refer and redirect telephone inquiries to relevant external organisations Process incoming and outgoing mail, draft responses to correspondence, and redirect mail Promote Union services Answer inquiries and provide industrial advice in accordance with organisational policies and procedures Co- ordinate and manage own work schedule with that of others to achieve team goals Set up, maintain and update information and filing systems including electronic files Establish, manage and update contact lists Carry out daily back- up of electronic information Use advanced functions of a range of office equipment Carry out basic electronic- based and documentary research Dispatch regular electronic or documentary information Place information on the website in accordance with established procedures Design and develop documents, reports and work sheets Liaise with team members to allocate and complete tasks within time limitations Organise the booking, preparation, set- up and take- down of meeting rooms Input financial data, maintain daily financial records Generate invoices and issue receipts Assist with the production of end- of- period financial reports Carry out routine banking and associated record keeping 4

5 Provide administrative support for events including registration of attendees, preparation of name cards, organisation of catering, preparation of minutes and agenda papers Organise travel and accommodation Manage the expense claims process of staff in accordance with organisational procedures Provide assistance with media and communications Coordinate focus groups Collect, sort, edit, compile and distribute daily media clippings Contribute to publications. 5

6 HSU 3 Level 3 General Description An employee exercising specialised and advanced levels of administrative skill and responsibility, or exercising skills and responsibilities in other specialised functions such as in a financial, communications or research role, at a comparable level. Level of Supervision, Independence Works independently in the areas of skill and responsibility, with limited and occasional supervision, reporting to a more senior employee or manager. Problem Solving, Judgement Well- developed capacity to identify and resolve problems and exercise judgement within areas of responsibility. Organisational and Professional Knowledge Advanced knowledge of the ACTU, capacity to contribute to administrative and organisational policies and procedures, exercises discretion. Qualifications and Experience Secondary education, post- secondary or tertiary where required in a position, high degree of competence in the use of information technology. Indicative Skills and Responsibilities Indicative skills required at Levels 1 and 2 Coordinate staff at Levels 1 and 2 Train and advise staff at Levels 1 and 2 Provide advanced levels of administrative and organisational support to specified employees Plan appointments and meetings and organise a work schedule on behalf of others Liaise and organise work with other staff, external people and organisations, members and stakeholders on behalf of the Secretary and/or specified employees Draft the content of documentation for meetings, briefings, and correspondence Manage incoming and outgoing correspondence and communications including pro- actively prioritising issues Supervise an established records system Initiate, research and prepare specific data and information Establish, organise and maintain library resources and records systems Input financial data, maintain daily financial records, produce routine end- of period reports, and monitor cash control Process all payments and receipts, generate invoices and issue receipts Organise banking and ensure keeping of relevant records Prepare authorisations for payment of accounts Ensure correct processing of expense claims, travel authorisation and staff reimbursements and maintain accurate records Follow- up of debtors Assist in the processing of payroll Monitor stock levels to maintain supplies Maintain basic financial records for reporting purposes Assist with compliance with statutory requirements in relation to issues including taxation, insurance, workers compensation and corporations law 6

7 Coordinate guest/delegate registration at events, assist in the planning and organisation of major events and conferences Maintain equipment or software inventory Coordinate the production of marketing materials Organise and coordinate communications research, and compile and present results Prepare and present data and information to other staff and the Branch Committee Negotiate agreements, subject to authorisation, with external service providers or for the provision of Union services and products Plan and schedule routine maintenance, repairs and modifications Design, print and produce high quality documents using advanced information technology, printing and associated equipment Maintain office equipment Electronically assemble and combine data and images. 7

8 HSU 3 Level 4 General Description An employee with specialist responsibilities in an administrative, communications, research, industrial, financial, organising, services or educational role. Level of Supervision, Independence Required to work independently, and establish individual goals consistent with the work program of the team. Reports to team leader, may be required to directly supervise work of other staff. Problem Solving, Judgement Well- developed capacity to identify and resolve problems and exercise judgement within areas of responsibility. Organisational and Professional Knowledge Advanced and detailed knowledge of the ACTU, sound knowledge of affiliated unions, participates in the development of administrative and organisational policies and procedures, exercises discretion. Qualifications and Experience Post- secondary qualifications, tertiary education for some specialist areas. Indicative Skills and Responsibilities Indicative skills at Levels 1, 2 and 3 as required Coordinate and supervise staff at Levels 1, 2 and 3 Train and advise staff at Levels 1, 2 and 3 Represent the Union in external forums, advocate Union services and products Establish and maintain financial records and generate financial reports Maintain and process payroll Maintain staff records Produce reports for cash flow forecasts and budgetary purposes Assist in the preparation of budgets Monitor and advise where action is required in relation to debtors, creditors and financial reporting Liaise with auditors, accountants Oversight all payments and receipts Oversight banking and ensure keeping of relevant records Oversight authorisations for payment of accounts Establish and maintain procedures for the processing of expense claims, travel authorisation and staff reimbursements, ensure accurate records Ensure compliance with statutory requirements in relation to issues including taxation, insurance, workers compensation and corporations law Supervise cash control Negotiate agreements with external service providers or for the provision of Union services and products Participate in union and community campaigns Research and analyse industrial and economic information Provide advice on industrial and economic policy Interpret awards and agreements Collate and analyse statistical data, present reports 8

9 Provide advice in order to meet current and anticipated requirements of external service providers, unions or union members Write and produce information and material concerning Union services and products Generate sponsorship for union events and activities Develop and implement proposals for projects and campaigns within the identified work program Conduct educational sessions in accordance with established procedures and curricula Participate in the development of union educational material and programs Organise, as part of a team, employees and union members Apply knowledge of political and industrial environment to design, organise, coordinate and conduct communications research, and analyse, interpret and present results Apply knowledge of political and industrial environment to anticipate, analyse and interpret events and news, and develop and respond to communications and campaign opportunities. 9

10 HSU 3 Level 5 General Description An employee with specialist skills, qualifications and responsibilities in a supervisory, communications, research, industrial, legal, organising, services or educational role. Level of Supervision, Independence Capacity to identify, initiate and carry out work independently, reporting to managers as required. Problem Solving, Judgement Independent capacity to identify, analyse and resolve problems, exercise discretion, and seek advice. Organisational and Professional Knowledge Well- developed capacity to represent the Union based upon sound organisational knowledge, experience and qualifications. Demonstrated understanding of unions and the political environment. Qualifications and Experience Tertiary qualifications generally required. Experience in industrial relations, law, union education, union organising, communications or in other relevant specialist disciplines is required. Indicative Skills and Responsibilities Indicative skills at Levels 1, 2, 3 and 4 as required Coordinate and supervise staff at Levels 1, 2, 3 and 4 Train and advise staff at Levels 1, 2, 3 and 4 Represent the Union in external forums and industrial tribunals Advocate Union policies, services and products Research and develop Union policy Interpret and analyse complex information, and provide detailed advice Plan, organise, manage and coordinate major events and conferences Develop, seek approval for, and adhere to project budgets Initiate and generate sponsorship for major Union events, and manage relationships with sponsors Initiate, negotiate and manage significant contracts and agreements for the provision of services Development of day to day media strategy and liaison with media Provide advice concerning media strategy, prepare media statements Maintain and develop electronic communications, including websites Prepare detailed material for media resources Develop communications policy and strategy and advise unions Plan, coordinate and implement campaigns including union organising campaigns Organise and represent union members in workplaces Negotiate industrial agreements and represent employees in industrial disputes Coordinate the delivery of Union services with other organisations Work within specific communities, provide advocacy and representation, support community action Liaise with and represent the Union within international organisations and forums Organise and deliver courses of union education aimed at all levels of union officials, delegates and members Research, design and deliver courses of union education Facilitate strategic planning 10

11 Deliver training, and support and monitor the progress of trainees and assess competence Develop strategies for the implementation of policies and components of a work program Provide team leadership, supervise projects Prepare submissions to tribunals and parliamentary inquiries Provide legal, industrial, political advice Participate in political lobbying Convene and manage meetings to achieve identified goals Assist in the development of work programs Coordinate and ensure the efficient and effective operation of administrative, financial reporting, communications and office systems Plan and establish office administration systems and procedures Supervise and oversight financial reporting systems, and review to meet changing demands Supervise and ensure maintenance of staff management records Analyse financial reports to assess compliance with budgets, and identify issues requiring action Prepare budgets Manage assets, and establish and maintain asset register and asset management records Organise and manage administrative staff to meet organisational goals Apply problem solving techniques to achieve organisational and team goals. 11

12 HSU 3 Level 6 General Description An employee with substantial experience, with leadership and/or supervisory and management responsibility, and specialist qualifications and responsibilities in a supervisory, communications, industrial, policy, legal, organising, services or educational role. Level of Supervision, Independence As a senior employee, work without supervision, advising and reporting to the Secretary and/or managers as required. Problem Solving, Judgement Excellent skills in independently identifying, analysing and resolving problems. Demonstrated capacity to exercise sound judgment and discretion. Organisational and Professional Knowledge Highly developed capacity to represent the Union based upon substantial and demonstrated organisational knowledge, experience and qualifications. Extensive knowledge of unions and the political environment is essential. Qualifications and Experience Tertiary qualifications generally required. Substantial experience in industrial relations, law, union education, union organising, communications or in other relevant specialist disciplines is essential. Indicative Skills and Responsibilities Indicative skills at Levels 1, 2, 3, 4 and 5 as required Coordinate and supervise staff at Levels 1, 2, 3, 4 and 5 Train and advise staff at Levels 1, 2, 3, 4 and 5 Develop and implement projects, campaigns and work programs Supervise and manage staff to ensure the successful completion of tasks, projects, campaigns and work programs Plan and conduct assessments of projects, campaigns and work programs Participate in the selection of staff and review staff performance Prepare detailed policy advice for consideration of Union Officers and policy making forums Analyse income and expenditure projections to develop budgets and interpret financial reports to ensure that budgetary targets are met Analyse the political environment, provide advice, and independently conduct political lobbying Provide sound leadership in the workplace Establish and manage effective relationships in the workplace Advocate and facilitate change and innovation in the organisation of the workplace Provide professional advice in legal, industrial, communications, educational, economic or other specialist disciplines Represent the Union in major hearings before tribunals and inquiries Represent the Union and employees in industrial negotiations, major campaigns and disputes Represent and advocate Union policies in major union and community forums. 12

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