Once again, this year, we will be offering a unique opportunity to showcase vendor products and services to the people who make the recommendations and, in many instances, the final decisions of the products purchased and/or with whom the purchase is made. The 38th Annual Spring Educational Seminar sponsored by The New York State Association of Municipal Purchasing Officials (SAMPO) will be held from Wednesday, May 11 through Friday, May 13, 2016 at the Albany Marriott in Albany, New York. Each year approximately 130 public purchasing professionals representing Cities, Towns, Counties, and School Districts from across the State attend this conference to enhance their education, maintain their professional certifications, and identify new products and services to save taxpayer dollars. One of the highlights of this conference is the Vendor Spotlight Exhibit area. This is an excellent opportunity for vendors to showcase their products and services, and make valuable face to face contacts with public procurement representatives from across the State of New York. Buyers, managers and decision-makers from Cities, Towns, Schools, and Counties attend the conference seeking new resources, new ways to reduce costs and to partner with suppliers they can count on. What better opportunity to get your products and services in front of the people who make recommendations, decisions and purchases! We invite you to join us at SAMPO's biggest event of the year. This is your opportunity to meet with public purchasing representatives from around the State. There s no better way to make a lasting impression on conference attendees than with an event sponsorship. SAMPO offers several sponsorship levels designed to enhance your image and your firm s marketing efforts. PLATINUM SPONSORSHIP BENEFITS Includes all Standard Exhibitor benefits and Gold Sponsor benefits plus: Premium reserved exhibit location for booth on Wednesday Special company recognition and up to five minutes to speak at luncheon on Wednesday Full Page Ad in the conference brochure A complete list of ALL SAMPO Members including email addresses when available A plaque presentation to display at your booth and retain recognizing your firm as a Platinum Sponsor of SAMPO The Platinum Sponsorship is available for $1,500. GOLD SPONSORSHIP BENEFITS Includes all of the Standard Exhibitor benefits listed above plus: Website link on the SAMPO website acknowledging the sponsorship of the conference Special company recognition and two minutes to speak at luncheon on Wednesday 1/2 Page Ad in the Conference Brochure Preferred Exhibit Space in the exhibit hall A plaque presentation to display at your booth and retain recognizing your firm as a Gold Sponsor of SAMPO The Gold Sponsorship is available for $1,200. Reserve your booth and sponsorship today. Opportunities are limited. First come, first served. Register on our website!!! www.nysampo.org
BENEFITS & CONFERENCE OPTIONS EXHIBITOR BENEFITS $700 STANDARD BOOTH Attendance at the Largest Municipal Purchasing Conference in New York State List of Conference Attendees Listing in the Conference program packet Two complimentary Conference registrations for your company which includes attendance at Tuesday night reception, all workshops, lunch and dinner on Wednesday. Morning sunrise continental breakfast in the exhibit area which will allow Conference attendees the opportunity to network with exhibitors. ADDITIONAL COMPANY REPRESENTATIVES (MORE THAN TWO) ARE WELCOME TO ATTEND BY PAYING THE ADDITIONAL PERSON FEE SHOWN IN THE REGISTRATION OPTIONS. All networking breaks shall be held in the exhibit area 10 x 5 exhibit space with 8 table with tablecloth, 2 chairs and booth ID sign. Vendor Bingo participation with conference attendees. Internet access provided. For those that need electricity, please contact the Marriott directly Donna LaRocca at 518-437-6333 SPECIAL CONFERENCE OPTIONS As many of our returning vendors are aware, SAMPO holds three conferences each year and some of our vendors attend two or all three events. In an effort to reduce the cost to our vendors, the SAMPO Board has decided to offer a discounted rate for vendors who would like to attend more than one conference in 2016. The dates of the three 2016 Conferences are as follows: Spring Conference (Albany Marriott, Albany, NY - May 11-13th) Western New York Region Fall Conference (October 5-7th) Long Island Fall Conference (TBD) PLATINUM SPONSORS, if you would like to register for more than one 2016 conference, the following rates will apply: Spring Conference: $1500 Spring Conference + Western or Long Island Conference: $2900 ($50 off each conference) Spring Conference + Western + Long Island Conferences: $4200 ($100 off each conference) GOLD SPONSORS, if you would like to register for more than one 2016 conference, the following rates will apply: Spring Conference: $1200 Spring Conference + Western or Long Island Conference: $2300 ($50 off each conference) Spring Conference + Western + Long Island Conferences: $3300 ($100 off each conference) STANDARD EXHIBITOR, if you would like to register for more than one 2016 conference, the following rates will apply: Spring Conference: $700 Spring Conference + Western or Long Island Conference: $1300 ($50 off each conference) Spring Conference + Western + Long Island Conferences: $1800 ($100 off each conference) Please note that the following conditions apply to the 'multi-conference discount': Payment must be made in full with application. Exhibitors must be paid to be permitted to set up. Refund policy for multiple conference registrations is the same as noted for May conference. Vendors who select multiple conferences will be given first choice to select exhibit locations at the Fall Conferences when layouts of each Conference become available.
REGISTRATION FORM May 11-13, 2016 Company Name Contact Person Address City, State, ZIP Phone: Fax E-mail Please list all attendee name(s) Registration For May 11-13, 2016 Price Ea. Platinum Sponsorship Single Day - Wednesday Conference Center (includes Exhibit Area registration) $1500 Gold Sponsorship Single Day - Wednesday (includes Exhibit Area registration) $1200 Standard Exhibitor Booth Single Day Wednesday (includes 2 admissions) $700 Each additional Representative - Please include name of Representative(s) above $100 TOTAL PERSONS ATTENDING: Discount Packages Standard Exhibitor Discount Package for All Three Conferences ($100 off each conference) $1800 Standard Exhibitor Discount Package for Two Conferences ($50 off each conference) $1300 Platinum Sponsor Discount Package for All Three Conferences (100 off each conference) $4200 Platinum Sponsor Discount Package for Two Conferences ($50 off each conference) $2900 Gold Sponsor Discount Package for All Three Conferences ($100 off each conference) $3300 Gold Sponsor Discount Package for Two Conferences ($50 off each conference) $2300 TOTAL REMITTANCE DUE: A. Please indicate the type of display you will be using: Tabletop Floor Display B. Please select 3 choices for booth location, in order of preference: 1st. 2nd. 3rd. If you elect to register by mail please complete this form and mail with your payment as soon as possible (first come, first serve) to: NY SAMPO, c/o Wisconsin Association Management, 11801 W. Silver Spring Dr., Ste 200, Milwaukee, WI 53225 Phone: (845) 790-8198, Fax: (888) 776-1877, Email: info@nysampo.org
CONFERENCE SCHEDULE Tuesday, May 10, 2016 1:00 pm - 6:00 pm Registration Foyer ABC 5:45 pm - 6:00 pm Moderator's Meeting Boardroom 6:00 pm - 8:00 pm Welcome Reception Empire Room 9:00 pm - 11:00 pm Hospitality Suite Wednesday, May 11, 2016 7:00 am - 3:30 pm Registration Foyer ABC 7:00 am - 8:00 am Breakfast Salons DEFGH 8:30 am - 10:00 am General Session Salons ABC 10:15 am - 11:45 am Concurrent Sessions Salon A 10:15 am - 11:45 am Concurrent Sessions Salon B 10:15 am - 11:45 am Concurrent Sessions Salon C 12:00 noon - 1:30 pm Business Lunch Empire Room 1:30 pm - 5:15 pm Vendor Expo Salons DEFGH 6:30 pm - 7:45 pm Buffet Dinner/Event TBD Empire Room 9:00 pm - 11:00 pm Hospitality Suite Thursday, May 12, 2016 7:00 am - 3:30 pm Registration Foyer ABC 8:00 am - 9:00 am Breakfast Salon E 9:00 am - 10:30 am General Session Empire Room 10:45 am - 12:15 pm Conccurrent Sessions Salon A 10:45 am - 12:15 pm Conccurrent Sessions Salon B 10:45 am - 12:15 pm Conccurrent Sessions Salon C 12:30 pm - 2:00 pm Lunch w/speaker Empire Room 2:00 pm - 3:30 pm Roundtables Empire Room, Salon A, Salon B 3:45 pm - 5:15 pm Concurrent Sessions Salon A 3:45 pm - 5:15 pm Concurrent Sessions Salon B 3:45 pm - 5:15 pm Concurrent Sessions Salon C 6:30 pm - 9:00 pm Banquet Empire Room 8:00 AM - 5:00 PM NIGP Accderedited Class State Room - for 20 Friday, May 13, 2016 8:00 am - 9:00 am Breakfast Empire Room 9:00 am - 10:30 am NYS Comptroller - Mitch Morris Empire Room
May 11-13, 2016 CANCELLATION POLICY 38th Annual Professional Development POLICIES ALTHOUGH WE WILL MAKE EVERY EFFORT TO ACCOMMODATE YOUR CHOICE OF EXHIBIT SPACE LOCATION, SAMPO RESERVES THE RIGHT TO ASSIGN SPACE OR MOVE EXHIBITORS IF NECESSARY. PREFERENCE IS GIVEN TO SPONSORS AND RETURNING VENDORS WHEREVER POSSIBLE. EXHIBITORS ARE RESPONSIBLE FOR THEIR PROPERTY BROUGHT TO THE CONFERENCE. SAMPO WILL NOT BE HELD RESPONSIBLE FOR LOST, STOLEN, OR DAMAGED PROPERTY. NO REFUNDS WILL BE GIVEN FOR EXHIBIT SPACE WHICH IS CANCELLED UNLESS SAMPO IS SUCCESSFUL IN SELLING THE SPACE TO ANOTHER EXHIBITOR. IF A VENDOR RESERVES AND SUBMITS PAY- MENT IN FULL FOR EXHIBIT SPACE AND DOES NOT ATTEND THE EVENT, NO REFUNDS WILL BE GIVEN, BUT THE VENDOR MAY BE CREDITED FOR SPACE AT THE NEXT ANNUAL CONFERENCE, OR, AT ONE OF THE FALL CON- FERENCES, AT THE DISCRETION OF THE SAMPO BOARD. ALL EXHIBIT SPACE MUST BE PAID IN FULL PRIOR TO THE CONFERENCE. A VENDOR WILL NOT BE ALLOWED TO EXHIBIT UNTIL THE SPACE IS PAID. ALL VENDORS ARE CAUTIONED TO RESERVE EARLY ENOUGH TO ALLOW SUFFICIENT TIME FOR FUNDS TO BE SUBMITTED AND RECEIVED PRIOR TO THE EVENT. THE HOTEL WILL ACCOMMODATE THE MAXIMUM NUMBER OF VENDORS SHOWN ON THE FLOOR PLAN SO WE ENCOURAGE YOU TO RESERVE EARLY AND SUBMIT PAYMENT VIA CREDIT CARD. TABLE PERSONNEL REGISTRATION AND CODE OF CONDUCT Table Personnel shall wear badge identification furnished by SAMPO at all times while they are in the exhibit area. SAMPO reserves the right to restrict or limit the number of table representatives. All exhibits must have personnel present during show hours. All exhibitors and their representatives will be held by SAMPO to the highest standards of personal and professional conduct. Exhibitor and its representatives agree not to disturb the activities of other exhibitor representatives, disturb or harass other exhibitors or Event attendees, precipitate the intervention of hotel security or public law enforcement, or in any other way disrupt the smooth operation of the Event. SAMPO reserves the right to determine in its sole judgment when an Exhibitor and/or its representative has violated the standards of conduct, and to take whatever action SAMPO deems necessary to protect the safety of Event attendees, up to and including immediate termination of the Exhibitor s exhibit privileges, expulsion from the Facility, and barring of the Exhibitor from future exhibition with SAMPO.