NLPOA 42 nd Annual Training Institute and Conference Exhibit Reservation Form

Transcription

1 Exhibit Reservation Form Please complete this form to reserve your booth for NLPOA s 42 nd Annual National Training Institute, June 17 19, Booths will be assigned on a first come, first served basis. (Please print or type) Company or Organization: Contact Name: Title: Address: City: State: Zip Code Telephone: ( ) Fax: ( ) Signature: Booth Personnel: 1. Title: 2. Title: Please reserve the following booth(s) for our company: First Choice: Booth # Second Choice: Booth # We will be exhibiting the following product(s) or Services: Signed: Payment Policy: Payment due upon receipt of registration form. For payment by P.O., please immediately mail check to NLPOA or make a payment on line. Booths will not be reserved without payment. Cancellation Policy: No refund will be made on space canceled after May 17, Mailing Address: PO Box , Miami Fl (NLPOA Miami Dade Chapter is 501c3 EIN ) Contact: Jeff Mallow [email protected] Contact: Roddy Monsivais [email protected] Payment: NLPOA Convention (Web Link) Exhibit Booth Cost: $999 Includes: Table and 2 Chairs 2 Luncheon Tickets on Thursday 2 Luncheon Tickets on Friday Payment Type: Check: MasterCard: Visa: PO#: Card Number: Exp. Date: Amount to Charge: Printed Name on Card: Signed: *All purchase orders must be signed by a duly authorized agent of the exhibitor and a copy must accompany the exhibit contract. June 17-20, 2014-National Latino Peace Officers Association-42 nd National Training Institute-Miami Florida--Page 15

2 RULES and REGULATIONS An application for exhibit space must be signed by a duly authorized agent of the exhibitor. A signed application constitutes a contract subject to the following terms and conditions: NLPOA reserves the right to determine eligibility of any company or product for inclusion in the exhibition. No live ammunition shall be available in connection with any exhibit. Firearms must be rendered safe and secured at all times. 1. SPACE ASSIGNMENTS - Requests for space will be date-stamped as received at NLPOA Headquarters and assigned based on stated preference and availability. NLPOA shall have no responsibility for information provided or products exhibited during the conference a part of the Exhibit Program. 2. EXHIBIT FEES and PAYMENT FOR SPACE - The charge for each booth is reflected on the Application and Contract enclosed with this brochure. Applications not accompanied by proper payment, may not be processed, nor assigned, until such time as your payment is received. NLPOA retains the right to reassign booths due to late payment. 3. CANCELLATION POLICY - No refund will be made on space canceled after May 17, There will be a $25 processing fee for any cancellation after that date. 4. SPACE CONSTRUCTION/DESIGN LAYOUT - A complete exhibit layout will be mailed by the Exhibit Company directly to each exhibitor. In order to allow unobstructed views of neighboring islands, exhibitors are not permitted to have their backdrops exceed eight feet (8') in height, nor may they protrude more than forty-eight inches (48'') from the back wall. Furthermore, no exhibit along the side of the island may exceed thirty-six (36'') in height from the floor in the front hall of the island. 5. SPECIAL NOTICE - For maximum attendance at the exhibits and business sessions, no exhibiting company is permitted to sponsor any social functions or hospitality suite activity during hours which would conflict with official NLPOA events. 6. SUBLETTING OF SPACE - Exhibitors are not permitted to assign or sublet any part of the space allotted to them. Nor shall they exhibit, or permit any merchandise or advertising materials which are not part of their company s regular products. 7. SELLING OF PRODUCTS and TAKING ORDERS FOR SHOW DELIVERY - NLPOA provides display space for suppliers to exhibit and demonstrate products on the basis of their potential information and commercial value. All exhibitors are required to adhere to such rules and regulations as may be established by the U.S. Internal Revenue Service and state and local government. 8. INSURANCE and LIABILITY - Neither NLPOA s members, officers, representatives or employees, nor the designated conference hotels nor Blue Line Marketing, officers, representatives and employees, are responsible for any injury, loss or damage that may occur to the exhibitor or the exhibitor s employees or property from any case whatsoever, prior to, during or subsequent to the period covered by the exhibit contract. 9. SECURITY - Reasonable security will be furnished, but the furnishings of such watchmen shall be deemed to affect the non-liability on NLPOA and its members, officers, representatives and employees, the official service contractors, and designated conference hotels and Blue Line Marketing, its officers, representatives and employees. It is recommended that exhibitors take individual precautionary measures such as securing easily portable articles of value and their removal to a place of safekeeping after exhibit hours. 10. SPECIAL VISUAL and SOUND EFFECTS - Audio-visual equipment and other sound and attention-getting devices must be conducted or arranged to that they will not annoy or disturb neighboring exhibitors. All projections must be in accordance with the requirements of the fire prevention authorities. 11. CARE OF BUILDING and EQUIPMENT - No tacks, nails or screws may be driven into the walls, floors, columns or other parts of the building or furniture. 12. AMENDMENTS - NLPOA reserves the right to interpret, amend and enforce these contract conditions/rules and regulations. Written notice of any amendments or interpretations shall be given to each exhibitor. Each exhibitor, for himself, his agent and employees agrees to abide by the contract conditions/rules set forth herein, or by any subsequent amendments and interpretations. 13. If a registered vendor fails to appear at the conference at the commencement of exhibit hall open hours, it shall be designated a No Show, by NLPOA officials. No Shows shall remain liable for total payment of all contracted space and their assigned space shall be forfeited back to NLPOA for immediate reassignment. Any money paid on the booth or related conference sponsorships shall not be refunded for No Shows. June 17-20, 2014-National Latino Peace Officers Association-42 nd National Training Institute-Miami Florida--Page 25

3 { } Diamond Sponsor... $25, Will receive: a four page, four-color print advertising layout in the Conference Program; NLPOA Corporate Membership; 10 Conference passes; two (2) exhibitor booth spaces; signage in all Conference venues; literature drop in all conference venues; Sponsor logo on all NLPOA based promotions for one year (website newspaper, etc.); merchandise insert into Conference bag; a dedicated time to address all Conference attendees; and a table of 10 at each Luncheon and Formal Awards Gala. { } Platinum Sponsor... $10, Will receive: a two page, four-color print advertising layout in the Conference Program; NLPOA Corporate Membership; five (5) Conference passes; one (1) exhibitor booth space; signage in all Conference venues; literature drop in all Conference venues; sponsor logo on all NLPOA based promotions for one year (website newspaper, etc.); merchandise insert into Conference bag; a dedicated time to address all Conference attendees; and a table for five (5) at each Luncheon and Formal Awards Gala. { } Gold Sponsor... $5, Will receive: one full page, four-color print advertising layout in the Conference Program; NLPOA Corporate Membership; three (3) conference passes; one (1) exhibitor booth space; signage in all Conference venues; literature drop in all Conference venues; merchandise insert into Conference bag; a dedicated time to address all Conference attendees; and a table for three (3) at each Luncheon and five (5) at the Formal Awards Gala. { } Formal Awards Banquet Gala Sponsor... $15, Will receive: one full page, four-color print advertising layout in the Conference Program; NLPOA Corporate Membership; logo on all custom invitations being sent to all members of Congress, Major Hispanic Organizations, all regional mayors, chiefs of police and sheriffs, and agent- in-charge of all major federal law enforcement agencies, and President s of all national law enforcement association. One (1) exhibitor booth space; signage in all Conference Venues; literature drop in all Conference Venues; and a (3) tickets to each luncheon; a table for ten (10) at the Formal Awards Banquet Gala. June 17-20, 2014-National Latino Peace Officers Association-42 nd National Training Institute-Miami Florida--Page 35

4 { } Conference Luncheon Sponsor... $7, Will host either Training Luncheon, President s Luncheon, or Convention Luncheon for Conference Attendees. Sponsor logo will be branded on all signage; literature will be at each place-setting; an opportunity to directly address the attendee; five (5) invitations to Luncheon; a half-page, one-color print advertising layout in the Conference Program; NLPOA Corporate Membership; and literature drop in all { } Conference Reception Sponsor... $5, Will host either Welcome Reception or Training Reception for Conference Attendees. Sponsor logo will be branded on all signage, literature, an opportunity to directly address the attendees, 10 invitations to the Reception will be provided, a half-page, four-color print advertising layout in the Conference Program, and a literature drop. { } Conference Breakfast Sponsor... $2, Will host one breakfast for Conference Attendees. Sponsor logo will be branded on all signage; an opportunity to directly address the attendees; a quarter-page, one-color print advertising layout in the Conference program; and literature drop in all Conference Venues. { } Conference Bag... $5, Sponsor logo/message will be branded on a high quality canvass Conference bag. Conference bag will be distributed to all Conference attendees; an opportunity to directly address the attendees; five (5) invitations to Luncheon; a half-page, one-color print advertising layout in the Conference Program; NLPOA Corporate Membership; and literature drop in all Conference Venues. { } Conference Product Sponsor... Value... $3, Product Sponsors will provide product for the Conference Attendees with a $3,500 value or a minimum of 700 pieces. Sponsor logo will be branded on all signage; a quarter-page, one-color print advertising layout in the Conference program; and literature drop in all Conference Venues. June 17-20, 2014-National Latino Peace Officers Association-42 nd National Training Institute-Miami Florida--Page 45

5 { } Conference Program Front Cover Post-It Message... $2, Sponsor logo/message will be branded on a printed Post-it note placed on the front/cover of the Conference Program. The Conference Program will be distributed to all attendees. { } Conference Badge Holder Insert... $2, Sponsor logo/message will be placed on every attendee badge. The Conference Badge will be distributed to attendees. { } Conference Registration Sponsor... $2, Sponsor logo on all signage involved with registration; website will be noted as registration sponsored by... ; registration form and Conference Brochure will include sponsor logo and tag; a quarter-page, one-color print advertising layout in the Conference Program; NLPOA Corporate Membership; five (5) invitations to Luncheons; and literature drop in all Conference Venues. { } Conference Vendor/Booths... $ Sponsor Conference Vendor/Booths available to market to attendees directly; a quarterpage print advertising layout in the Conference Program; a literature drop in all Conference Venues; and two Luncheon tickets. { }Local Police Vendor/Booths... $ Sponsor Conference Vendor/Booths available to market to attendees directly; a quarterpage print advertising layout in the Conference Program; a literature drop in all Conference Venues; and two Luncheon tickets. Mailing Address: PO Box , Miami Fl (NLPOA Miami Dade Chapter is 501c3 EIN ) Payment: NLPOA Convention (Web Link) Contact: Jeff Mallow [email protected] Contact: Roddy Monsivais [email protected] June 17-20, 2014-National Latino Peace Officers Association-42 nd National Training Institute-Miami Florida--Page 55